Office Administrator
Abu Dhabi Oil Refining Company (TAKREER)
Total years of experience :21 years, 6 Months
Store, manage and track company documents. Scan, copy, image, organize and maintain documents, adhering to the document lifecycle procedures, and archive records in accordance with the records retention schedule.
Prepare monthly report as per the requirements in Maintenance Division.
Provide administrative and clerical support to the Department / Division.
Preparing memos, facsimile message and any form of written correspondence (external and internal) from the Department Manager to the employees/staffs of the department, for Division Heads & to other Department Heads and to the contractors/suppliers.
Encode and prepare all employee’s claim and in regards to allowances, leaves, overtime, per diem according to the mandates of the implementing rule and procedures of the company and raise to the concern department thru use of Maximo, AFU and the company portal.
Assist senior engineers and planners in preparing Materials Reservation for the next Turnaround.
Answer all incoming calls and handle caller’s inquiries.
Schedule meetings, assist the presenter for his presentation and arrange conference room.
Maintain hard copy and electronic filing system.
Work as Technical Assistant in GSP & CST Turnarounds 2014 and HCK, HSK & GDP Turnarounds 2016 - Ruwais Refinery Esat (Pre-TAR and TAR activities) for the below mentioned responsibilities/highlights:
• Assists Sr. Turnaround Planner in preparing Scope of Work - Level 4, Asset wise - Detailed Tabular Report using Primavera P6.
• Assist the Senior Planners and Engineers in gathering the data for daily activities during TAR.
• Update daily progress thru Primavera P6 the actual activity done against the planned activities.
• Generated the comprehensive permit database as per the planned activities for the first ever computer generated Permit To Work system for TAR which helps to expedite the work and avoid idle time.
• Assist the Performing Authority to secure permit and print from the Permit as per the planned activities.
• Prepared the wall charts and informative banner inside the designated Permit Room and throughout the refinery for walk-through training purposes.
• Updated the wall charts for the day to day activities and assist the senior planner in monitoring the daily progress of the Turnarounds.
• Performed file backup to ensure proper storage and archiving of all the TAR related documents.
Preparing written correspondence from the part of the company to any other party.
Answer all incoming calls and handle caller’s inquiries whenever possible and re-direct calls as appropriate and take adequate messages when required.
Preparing quotations.
Corresponding with the sales team and clients regarding the quotations
Preparing contract/ agreement between the company and the clients.
Following up on scheduled contracts and delivery notes with the technicians.
Filing and keeping records of all quotations and company correspondence.
Coordinating everyday’s function with the Operations as well as clients to have a smooth and efficient daily plan.
Administration Officer
Coordinate local governments units, non-government organization and other concerned groups and organizations inside and outside of the municipality in various activities and program of Local government.
Deliver assistance and monitoring services to the project’s local and national government agencies partners to ensure execution of their committed contribution to the projects objectives
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software
Manage and maintain executives’ schedules
Design programs in accordance to the executive orders and ordinance pass by the Local Executive and the local legislators.
Assist to barangay officials in their transaction at Local Government Units
Helps in monitoring and reporting to the Office of the Mayor
Accounting Clerk
Prepare remittances covering salary deductions, taxes, contribution and loan amortization of officers and employees to government insurance company and government financial institutions.
Check and review daily time record of the Job Order of the Local Government
Prepare statement relative to warrant, type voucher and other financial statement post verifies journal of abstract;
Prepare journals for check disbursement, cash disbursement, cash receipt and adjustment.
Review supporting documents of all disbursement before the signature of the Municipal Accountant;
Coordinate local governments units, non-government organization and other concerned groups and organizations inside and outside of the municipality in various activities and program of Local government.
Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
Collect, count, and disburse money, do basic bookkeeping and complete banking transactions.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take bookings for beaches and address complaints.
Ensure the state of the art facilities of the resort and apartment units.
Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
Manage and increase the effectiveness and efficiency of support team through improvements to each function as well as coordination and communication between support and business functions.
Play a significant role in long-term planning, including an initiative geared toward operational excellence.
Initiate programs designed to enhance the social, political, economical, cultural, intellectual, moral, spiritual, and physical development of the youth in barangay.
Call and presides all the meetings of the katipunan ng kabataan and sangguniang kabataan;
Implement policies, programs, and projects within my jurisdiction
Exercise general supervision over the affairs and activities of the sangguniang kabataan and the conduct of the members and such other officers of the sangguniang kabataan within the jurisdiction.
Enact ordinances as may be necessary to discharge the responsibilities conferred upon it by law or ordinance and to promote the general welfare of the inhabitants.
Perform the duties and functions of the barangay kagawad/ sangguniang barangay member as the law provide for the interest of the barangay and the inhabitant.