Office Manager
thyssenkrupp Infrastructure GmbH
Total des années d'expérience :19 years, 3 Mois
a. Manages the petty cash and handles all the purchasing both local and international;
b. Prepare quotations and send to clients;
c. Issue invoices after orders received from the clients;
d. Managing the accounts in Abu Dhabi branch;
e. Sends invoices, petty cash reports to Germany Head office
f. Arrange travel logistics for the branch manager and the area manager;
g. Maintains personal files including leave management of all employees;
h. Prepares the WPS file and send to the bank;
i. Coordinates with the bank on the deposits of cheques;
j. Prepares all administrative documents for the employees.
k. Communicate with the clients regarding all their concerns.
l. Accounts coordinator between Abu Dhabi branch and Germany HO.
m. Issues invoices to GCC customers using SAP system
n. Booking sales order using SAP system.
o. Manage shipping logistics (import and export).
p. Experience in handling LC (Letter of Credit) payments.
q. Monitor and update sales and rentals records.
B. Secretary to the
a. Manage the mailbox and diary of the Head-Business Banking;
b. Arrange travel and flight bookings;
c. Making sure that office supplies are available for the department;
d. Coordinates with the Product and Proposition Managers for their requirements;
e. Extract and send reports (sales report) to Account Managers and Regional Managers;
f. Schedule meetings as per requirements of the unit;
g. Manage the booking for the meetings held externally;
h. Supervise the office boy for his task;
i. Making sure that stocks for marketing collaterals like flyers, brochures are sufficient;
j. Incharge for the iProcurement (Oracle) of the department;
B.
Job description:
Administrative:
a. Coordinate with our sponsoring Agent regarding recruitment;
b. Process the joining of new employee- fill up joining forms, collection of visa
requirements, enrolment of Medical Insurance Card;
c. Maintain personnel files of all Employees including leave records;
d. Assist and coordinates with our Distributor regarding Sales;
e. Monitor all daily and monthly reports from the Medical Representatives;
f. Submit required papers for Payroll to our Sponsoring Agent;
g.Coordinates with the Country Manager regarding Employees Leave Management;
h.Updates Employees profile and submit to Head Office (Mumbai) when requested;
i. Request Salary Certificate and Employment letter to the Sponsoring
a. Data encoding of Visa Application.
b. Office documentation
a. Entertains both phone-in and walk-in queries re status and details of members’ claim.
b. Verifies required documents on members/dependents claims.
c. Computes for the schedule of benefits of each claim due for reimbursement either to
the members or the hospital and doctors.
d. Reevaluates the amount due for each claim.
e. Reviews vouchers prior to cheque issuance.
a. Handles and manages petty cash expenses of the company.
b. Monitors and reconcile customers’ and suppliers’ accounts.
c. Assists the accountant in the preparation of Bank reconciliations.
d. Facilitates payments of the company’s monthly, quarterly and annual income taxes.
e. Keeps records of Inventories received and disbursed.
f. Assists in the quarterly and annual inventory taking taken by the management.
Awards/Honor: Batch Salutatorian
courses: A. ELEMENTARY