Control desk and Stock Manager / ADMIC S.A.L (BHV/Monoprix Lebanon) – FDS (Galerie Lafayette Dubai)
ADMIC S.A.L – BHV LEBANON
Total years of experience :23 years, 1 Months
Managing the department, who validates the invoice and returns of local and import suppliers in
the system, issues sales invoices, controls the transfers between stores and adjusts stocks.
· Renewal of marine insurance policy and controlling that all the product shortage are sent to
insurance.
· Taking decisions and actions in case of huge supplier’s shortages when the import containers
arrive at the warehouse.
· Analyzing transactions, margins, returns, and other financial data to inform decision makers.
· Planning and organizing the general inventories held twice per year and analyzing the
discrepancies between physical stock and the stock in the system.
· Monitoring inventory levels to maximize efficiency.
· Taking decision how to correct the negative stock by the stock analyst and trying to find solution
to avoid having these errors again.
· Planning general inventory count and following the discrepancies to post the result
· Conducting weekly spot audit to insure that stock level is well maintained
the import/export team so as to effectively recruit, train evaluate motivate delegate
and monitor their activities.
· Overseeing the employees as they handle arrangement for freight shipment in a timely and
cost-effective manner (Import, Export, Cross shipments).
· Ensuring import or export of the shipments are handled quickly, safely and within the budget.
· Meeting delivery deadlines and adapting the shipping operations to urgencies.
· Operating in a very fast-paced to find a solution to every problem occurring in the supply chain
process.
· Researching the fastest and cheapest shipping methods (sea, air, truck) and securing contracts
with forwarders based on that research (rates, payment terms etc..)
· Auditing the freight and clearing invoices of each shipment and making sure it matches the rate
provided by the forwarders.
· Negotiating and bargaining transportation and clearing prices.
· Meeting with new forwarders and clearing agent to make sure actual contracts are the best
rates provided.
· Managing and maintaining effective and lawful insurance provisions relating to import activities.
· Familiarity with legal requirements, staying current with the various ministries regulations and
in case needed meet the different responsible employees inside the ministries (Ministry of
health, ministry of economy, ministry of agriculture etc…).
· Maintaining and sharing with colleagues as appropriate personal knowledge of all relevant
import/export law and procedures.
· Liaising with other departments in order to establish and maintain effective and relevant
import/export activities and support in relation to the organization’s sale purchasing,
accounting, production and overall operating functions.
· Communicating any shipment delay to the buyers.
· Reconciliation between the invoiced customs from the clearing agent and the actual customs
paid to the government (information taken directly from the custom authorities).
· Monitoring closely the garments collections to avoid delay (delivery date, status, opening of the
LCs etc.…).
· Ensuring FOOD shipments clearance is going smooth, following up all the steps (IRI, Analyses,
Ministry of health, Ministry of Economy etc.…) and interfering when needed.
· Registering all new beverage items in the ministry of health, and meat slaughter in the ministry
of agriculture etc…
· Presenting reports to the management.
· Validating budgets with the management.
· Responsible of all supply chain process for 1 hotel, 1 bakery and 3 restaurants
· Controlling the cost controller employee for each site
· Proposing restaurant menus
· Working on recipes with the chef
· Researching potential vendors.
· Comparing and evaluating offers from suppliers.
· Negotiating contract terms of agreement and pricing.
· Placing, tracking orders and ensure timely delivery.
· Reviewing quality of purchased products.
· Entering order details (e.g. vendors, quantities, prices) into internal databases.
· Maintaining updated records of purchased products, delivery information and invoices.
· Preparing reports on purchases, including cost analyses.
· Monitoring stock levels and place orders as needed.
· Coordinating with warehouse manager to ensure proper storage.
· Helping in purchasing technical materials.
Reviewing procedures, such as transfers, orders or inventory management, to ensure maximum
efficiency or minimum cost.
· Providing ongoing analyses in areas such as transportation costs, parts procurement, back
orders, or delivery processes.
· Monitoring inventory transactions at warehouse facilities to assess receiving, storage, shipping,
or inventory integrity.
· Writing or revising standard operating procedures for logistics processes. Identify opportunities
for inventory reductions.
· Preparing reports on logistics performance measures.
· Controlling stocks and value of stock.
· Resolving or helping to resolve all stock problems.
· Monitoring the inventories and analyzing the discrepancies between physical stock and the
stock in the system.
· Maintaining and updating list of suppliers, delivery times, and percentage of deliveries.
· Executing and processing warehouse’s purchase orders after checking the shortage of the items.
· Placing orders to replenish stock of the store from the warehouse avoiding insufficiencies or
excessive surplus.
· Tracking deliveries and making sure to receive exactly what was ordered from suppliers.
Sometimes physically check shipments to ensure the appropriate items were delivered
especially promotional items.
· Setting the min/max of each item and controlling automatic order is working properly.
· Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or
late deliveries, and other problems.
· Returning goods to suppliers if necessary.
· Identifying and assessing customers’ needs to achieve satisfaction.
· Handling customer complaints, providing appropriate solutions and alternatives within the time
limits.
· Assisting with client’s refunds or exchanges.
Helping the manager in all his tasks