Executive Assistant
Ericsson AB
Total des années d'expérience :5 years, 10 Mois
Duties and Responsibilities
• Supporting the manager and his team department.
• Organizing meetings and ensuring the manager is well prepared for meetings; liaising with clients, suppliers and other staff.
• Planning and scheduling meetings and appointments.
• Making travel and arrangements.
• Process expenses and generated expense reports.
• Organizing and maintaining files and records.
• Record, compile, transcribe and distribute weekly and monthly minutes of meetings of the team.
Duties and Responsibilities (Reception/Administration)
• provided full secretarial and clerical support to Administration management team
• Managing the day-to-day operations of the office.
• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Coordinate and maintain records for staff, telephones, parking and petty cash.
• Get signature for any cheque payments.
• Send copy of manual payment request to RMEA Manual Payment Team.
• Archive cheque payment and supporting documents.
• Pick-up and deliver bank guarantees.
• Book/Arrange accommodation for employees.
• Book taxi for visitors & support for car rental booking for short term domestic business.
• Monitoring for the driver’s daily schedule.
• Events coordinator organizing & purchasing food for small gathering like birthdays etc.
• Support project team (Ooreodoo) to prepare and print documents for project submission.
• Support on requesting OK to board for airlines for the guest/employees traveling to Ericsson Qatar.
• Prepare and submit Ooredoo application forms and related documents and process for approval
• Project support for QNBN (as per request).
Duties and Responsibilities (Strategic Sourcing Coordinator)
• Create purchase order (PO)
• Confirm physical goods received and make GR in PO
• Send manual payment to Dubai, UAE for payment processing. Once approved, prepare cheque payment, route for signatories then coordinate suppliers for pick-up.
• Archiving & retrievals of documents such as intercompany agreements, external agreement, legal documents customer contracts, master agreements & amendments, hard copy and electronic copies of invoices. Responsible to answer the archive related questions and/or request from the end-users.
• Update and monitor petty cash ledger and withdraw petty cash from local back on a monthly basis for replenishment. Ensure that all receipts, verification, forms are archive accordingly.
• Supporting for ordering vehicle.
• Archive paper invoices and attachments.
• Archive electronically invoices and attachments.
Duties and Responsibilities (Facility Management Coordinator)
• Control Store rooms and stock and monthly orders and deliveries. Make sure all documents are in order and filed.
• Manage office consumables (office stationaries and pantry consumables, tracking when it is needed and how to minimize excess usage).
• Manage and supervise office boys according to their daily task.
• Carry out monthly recaps with office boys to perform daily checks of meeting rooms and office successfully and reporting failures and faults in a timely manner.
• Support Real Estate projects and Real Estate related documentation
• Coordinate maintenance of office equipment’
• Implement FM service delivery and execution of site projects.
• Book couriers pick-ups, support on creation of commercial invoice and complete delivery forms during working hours. Ensure that couriers, mails & bank statements are delivered to the office and sent to individual in a timely manner and/or have been informed that there is a package at reception. Distribution of mails & documents will be diverted to the office boy.
• Assist/apply new employees & projects for access cards, parking cards and SIM card and insurance card and ensure handed over in a timely manner and charge to their cost centers or project details.
• Supervises office boys on day to day task
• Apply, execute and maintain all functions related to quality issues and coordinates landlord and suppliers to ensure that the issues had been responded and rectified accordingly.
Duties and Responsibilities
• Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copies).
• Making Electrical and Mechanical Daily report on site.
• Preparing Material submittals, Method Statement, Material Inspection Request (MIR), Inspection Request Form (IRF), Utility Disruption Notice (UDN) & Clearance for Closure.
• Receive all incoming documents.
• Logging all Outgoing and Incoming Documents & Letters.
• To ensure that all documents are well checked and submitted on time prior to the documents submission due dates.
• Preparing Gate Pass.
• Answering Telephone calls, direct call and take messages.
• Operate office machine such as printer, scanner, xerox machine, fax machine and also laminator.
Dasmariñas is located on the northestern part of Cavite, along the eastern provincial parts of Laguna, and 30 kilometers away from Manila. It is bounded on the north by the municipality of Imus, on the east by the municipality of General Mariano Alvarez, on the south by Silang and on the west by General Trias towns..
Position Handled : Office Clerk
Department : Office of the Municipal Vice Mayor
Duties and Responsibilities
• Collect, count, and disburse money, do basic book keeping and complete banking transactions
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
RAJJER began 2004 hauling filling materials and trading various construction products. Shortly after its founding, RAJJER diversified its activities and met with good success in the construction business. Armed with patience, raw skill and determination to succeed, RAJJER grew rapidly to become a formidable organization engaging in bulk excavation and large construction works.
Position Handled : Office Assistant
Duties and Responsibilities
• Prepares electronic payroll sheet and pay slip then prints a hard copy for dissemination
• Monitors company expenses and profits.
• Make all the necessary documents needed by the immediate superior.
• Responsible to receive incoming and outgoing documents.
• Sends quote of construction of building / residential projects to prospective clients
• Responsible for arranging meeting packs, maintaining office filing systems, typing letters, preparing excel spreadsheet reports and PowerPoint presentation.
• Independent management of office routine secretarial function such as correspondence, minutes of meeting and agreements.
• Responsible of handling incoming and outgoing calls.
May 2010 - May 2011
Office of the Municipal Vice Mayor
Municipality of Dasmariñas, Cavite
Duties and Responsibilities
• First point of contact for customers in the store.
• Responsible for the level of customer service the store offers.
• Dealing with everything from customer requests to handling money and payments
undergraduate