Secretary cum Project Coordinator, Projects Department
The Industrial Bank of Kuwait
مجموع سنوات الخبرة :21 years, 0 أشهر
Receive and scrutinize daily incoming mails.
Daily updates to Weekly Progress Report, Monthly Work Load & Monthly Activities.
Preparation of Weekly Progress Report which shows the details of new loan requests that needs to be studied by the Dept, approved and finalized loans that needs to be followed up by the concerned officers of the dept and active loans and its status on weekly basis and distribution of the same to the Dept Officials for their attention and close monitoring of the individual projects for the smooth follow-ups.
Preparation of Monthly Work Load after updating it with the officer concerned which consists of loan request under consideration, approved/finalized projects and active loans, and distribution of the same after the approval from the Dept managers to the higher management such as Chairman, G.M, General Advisor, Financial Controller.
Preparation of Monthly Activities of the Projects Dept & Advisors and compilation of the Monthly Activities Report for the Projects Division and distribution of the same after the approval from the General Advisor to the Chairman, G.M and other dept heads.
Assist in preparing the Quarterly Progress Report with the Assistant Manager to the Financial Controller after gathering data/information from Operations & Follow-up Dept.
Preparation of the Quarterly Progress Report such as Work Load, Activities and Approved Projects and distribution of the same after the necessary approval from the managers.
Type and prepare Position Papers (Feasibility Reports) and making presentation of the same by using Power Point for the Projects Committee approval.
Filing of all incoming mails to the concerned files by following a unified registry system which saves time and effort.
Distribution of Letters, Memoranda and Minutes of various Meetings.
Maintenance of register for memo reference number for Projects, Follow-up & Market Research Dept.
Any other duties assigned by the Officers/Managers.
And etc...
All Administrative / Secretarial task.
Answering phones, relay messages, direct calls and schedule appointments, log information;
Edit and proofread a wide range of documents including correspondence, presentations, reports, and publications;
Respond to issues that may not be addressed by established policies or procedures;
Schedule various meetings, make board room arrangements, obtaining and furnish materials, equipment and food service as necessary;
File data and perform other routine clerical tasks as assigned and for other departments as needed;
Prepare & maintain all outgoing & incoming correspondence efficiently;
Manage the meeting schedules of CEO and Dy. CEO;
Arrange meetings and prepare minutes of the meeting;
Liaison with different departments and staff;
Handling the office stationary and their purchases;
Arrange hotel bookings and travel tickets for employees going out for official purposes;
Receive approved purchase requests for the purchase of goods, supplies and services ensuring that all necessary authorizations have been obtained prior to initiating procurement action;
Plan for the monthly purchasing well in advance for the departments and contact the suppliers and prepare the memo’s regarding purchasing for departments;
Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine;
Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures;
Establish and maintain effective working relationships with co-workers, supervisors and the general public;
Order and maintain relevant office supplies for effectiveness of personal duties;
Pursue personal development of skills and knowledge necessary for the effective performance of the role;
Perform other duties as assigned by the superiors.
All Administrative / Secretarial task and Support service at Hotel Holiday Inn Kuwait Extension Project Site Office.
Preparation of the Letters, Internal Memos, Circulars, Daily Report, Working Daily Report, Site Transmittal of Shop Drawing and Sample, Check List, Check List for Concrete Work, Check List for Civil & Architectural Work, Report of Concrete Casting at Site, Request for Information, Request for Inspection, Request for Proposal, Specification Comparison Sheet, Contractor's Weekly Submittal Log, Contractor's Procurement Log, Report of Public Liability Accident, Material Delivered to Site, Sample Submittal (Label), Remedial Note, Site Work Instruction.
Communicating with Contractors / follow-up progress.
Tabulating & Charting-out precisely for achievement.
Normal day-to-day correspondences with various internal departments & sections for smooth functioning.
Helping in Scrutinizing / Noting out Discrepancies.
Programming / creating relational templates for quick access on Software packages.
Documents Controlled by Maintaining a Potential Filing System to track and retrieve Records and Documents efficiently. Theme sustained thru PC for prompt retrieval.
Capable in database management objective and realization.
Handling secretarial works in the project, such as Correspondence, E-mail typing, Faxing, Receiving Mails and all related secretarial duties.
Attending to all incoming and outgoing calls - All kinds of Practical Office works.
Setting up and maintenance of all Filing Systems properly - Arrange Weekly and Monthly Report of the Project.
Day book maintenance - Manage the Employees and Workers - Maintaining attendance register.
Store in and out registers maintenance - Preparation of statement.
Maintaining contractors' good relations for the welfare of the project.
All Translation cum Secretarial work:
Handled office administrative works, such as Correspondence, E-mail typing, Faxing, Receiving Mails, Filing and all related Administrative duties.
Attending to all incoming and outgoing calls - All kinds of Practical Office works.
Setting up and maintenance of all Filing Systems properly - Arrange Monthly Report of the Center.
Monthly stock checking - Searching for the new products etc. - Customer and supplier follow-up.
Preparation of cash and credit invoices - Day book maintenance - Cash and Credit vouchers.
Petty cash maintenance - Ledger posting - Preparation of balance sheet, ledger - Manage the Employees and Workers - Maintaining attendance register - Manipulate the Accounts.
Store in and out registers maintenance - Preparation of statement account for the customers.
Maintaining good public relations for the welfare of the business -
Translating from Arabic, Urdu and English to Tamil & From Tamil and English to Arabic.
Making all kinds of Catalogs, Books, Booklets, All type of Cards, Pamphlets works for customers (Arabic, English and Tamil)
Handling Corresponding Courses and Cultural, General & Religion Competitions for Tamil community.
Attending to all incoming and outgoing calls.
Maintaining good public relations for the welfare of the community
Setting up and maintenance of all Filing Systems properly.
Revising, Writing, Composing and Editing Books, Pamphlets and Cassettes in Tamil.
Translating and Typing Books and Articles from Arabic, Urdu and English to Tamil & From Tamil and English to Arabic - Editing & Lay-out Designing in Microsoft Publisher.
Quran, Arabic and Islamic classes for Muslim children's and youths (Weekly) - Friday Sermons for Public.
Organizing Holy Hajj & Umrah Pilgrimage Tours. Picnics, Sports and Seminars.
Introducing Islam to Non Muslims & Arranging Follow up programs to Reverts.
Training and Teaching Reverts the pure ways of Islam with a guided methodology.
Organizing Social Services, Sports Meets and Allied Extra Curricular Activities.
1. Certificate of Introduction to Computers & Windows XP 2. Certificate of Word & Excel 2000 Intermediate 3. Certificate of Word & Excel 2000 Advanced 4. Certificate of Power Point 2000 Intermediate 5. Certificate of Internet & E mail 6. Certificate of Microsoft Access 2000