Operational Buyer/Procurement Support
NESTLE MIDDLE EAST FZE
Total years of experience :13 years, 7 Months
Operational Buyer/Procurement Support
Department: Supply Chain - Procurement
• Converting purchase requisitions into purchase orders
• Transmitting purchase orders to external vendors
• Ensure the quality of data (purchasing and accounting) in the Purchase Request and in the Purchase Order
• Ensure the alignment of internal stakeholders with the Nestle purchasing rules and procedures
• Monitoring timely receipt of blocked and overdue invoices which are not automatically treated by the invoice center
• Ensure communication with vendors/stakeholders such as parked and blocked invoices.
• Create and update Vendor Master Data
• Run the P2P health check reports and follow up on any anomalies.
TECHNICAL:
• Maintain and update the RFQ Tracker, Material Master data file and supplier’s database with updated information.
• Ensure optimized selection of supplier for the spend category.
• Revalidation of outdated quotations and coordinate with the supplier to provide the revalidated quotation
• Coordinate with the Technical Storekeeper if there’s a necessity to update the material details on the SAP (i.e: Minimum Order Unit, Material Description, new part numbers, etc.)
MARKETING:
• Handles HPOPM (Hard Point of Printing Materials) and SPOPM (Soft Point of Printing Materials) projects
• Coordinate and request for quotations with the suppliers once new project received from Strategic Buyers or Brand Team (HPOPM, SPOPM)
• Identify opportunities to leverage synergies (e.g. spend, specifications, innovation)
• Request for mockups/sample from the suppliers to be shown to Brand team
• Request for Artwork and High Resolution of the materials from supplier if new project.
• Prepares Cost comparison and compliant Competitive Bidding to be send to the Brand Team
• Coordinates with the Logistics team regarding the freight quotations of each supplier’s included on the pitch
RAW MATERIALS & PAKAGING:
• Request samples from the supplier to be used for industrial or kitchen trial
• Track the shipment until received by requestor
• Download Specification & send to supplier for signature
• Request suppliers for prices - New materials (TOP priority to be able to the COST team in the factory start the WF of activation of the material)
• Send request to Quality Assurance for QIR maintenance of a new material.
• SAP Contract Creation/Modification required for order processing of the items.
• Maintain the Team room/ Tracking Files/ NPDI sharepoint - saving documents from suppliers to be accessed by Application Group, Quality Assurance and Procurement
• Request and coordinate the mandatory documents (Nestle Spec, MAD, GMO, Halal, etc. - 16 total documents) from the supplier once material sample has been approved/passed from Application Group/Consumer Research.
• Manages data entry, verifies employee information, review data for errors, and resolve inconsistencies and incomplete details.
• Manages information/personal details of newly hired employees in database
• Maintain employees’ records and documents and ensures that all files are up to date.
• Process online visa application for all employees and ensures validity is within required duration.
• Manages required documents for visa application.
• Generate ADHOC reports as required by management regarding employee details.
Order Management
• Process and monitors commercial orders from receipt date up to delivery of the products.
• Manages order entry using ERP software \[Epicor\],
• Order maintenance - Maintains files and ensures accuracy of PO details.
Supply Chain Management and Logistics
• Monitors and updates shipping date and actual time of delivery.
• Monitors status of cargo during transit.
• Prepares commercial Invoice and cargo details upon confirmation of the shipment.
• Provides shipment details and final documentation on day of dispatch to customer/consignee.
• Ensures that orders are delivered at the port within requested date of delivery.
• Coordinates with carriers and freight forwarders for any changes in ETD’s and ETA’s.
Legal Documentation
• Prepares required documents for application of Certificate of Origin for all shipments.
• Prepares and submits shipping documents to destination as required for legalization process prior to clearing of shipments.
Reporting
• Accrual of Freight invoices and submit to Finance Department
• Generates standard and ADHOC reports as required by Customers and Inter-departments.
• Maintaining personnel files for all of the Company’s field staff and third party field staff used.
• Responsible for the coordination of all project related personnel movements, including travel, transport, accommodation and related logistics.
• Arrange project related visa and security pass requirements and arrange for all the necessary visas, security passes, seaman’s books etc. as required for the project personnel and ensure that they remain valid for the required duration.
• Maintain the Company’s asset database system (equipment tracking).
• Preparing utilization reports of Company and Third Party equipment.
• Maintain and track personnel utilization and project deployment.
• Maintain personnel files and ensure that relevant safety and medical certificated are valid.
• Provide active participation in the form of adherence to and improvement of the Company’s QA and HSE systems and procedures.
• Arrange flight bookings required for offshore and onshore staff as per the company policy.
• Check project related expenses and invoices, including hotel, agency and suppliers.
• Creates Monthly Category Performances of the branch that gives emphasis on the most productive and unproductive areas and the improvements that must be taken.
• Assists the Branch Head in preparing individual sales target as well as the category target.
• Approves allowable discounted price for some exceptional transactions.
• Responsible in cascading and implementing new memos and updates from head office.
• Ensures the safety of all important documents and materials of the store.
• Analyze and monitors the fast moving and slow moving items then prepares SOF (Special Order Form) that are to be submitted to the Merchandising Department for proper replenishment.
• Coordinates with different departments/branches concerning related matters of the branch such as transferring of stocks, direct allocation from the supplier, rush deliveries and deliveries that has time commitments.
• Handles customer complaints and after sales service.
• Orients newly hired personnel concerning the flow of operation and their job description
• Assist in order processing of 114 branches nationwide
• Handle inquiries on warehouse and RO (reserved order) related transactions.
• Coordinates to different SLoc (stock locations) of releases to Wireless Centers.
• Consolidate Smart and Piltel allocation status.
• Assist Courier Management functions
• Trouble-shooting of Courier related transactions
• Report Preparation of no stocks units and sim card
• Prepares summary report of the total output per day versus total manpower
• Evaluates individual performance on monthly basis
• Assists direct superior in preparing reports