Executive director
Hustle Land Transport
Total years of experience :16 years, 11 Months
• Anticipate needs and be proactive with solutions.
• Maintain an advanced degree of confidentiality along with excellent judgment and discretion.
• Build strong cross-functional relationships between other departments.
• Develop and maintain administrative processes, which reduce redundancy and improve accuracy, while
achieving organizational objectives.
• Assist with projects, event planning, meetings, and other responsibilities that come your way.
• Build and maintain systematic reporting and tracking of team travel requirements
• Create efficient methods of data collection and tracking through multiple systems
• Build and maintain accurate methods of reporting to be delivered to multiple parties
• Build and maintain relationships with all stakeholders internal and external (i.e. Marafiq, Aramco, Sabic,
Yanpet, Yasref) customers.
• Responsible for exceptional verbal and written communication including:
1. Project risks and issues
2. Project status
3. Facilitate meetings to support the communication responsibility. Meetings will include project
level as well as senior level team members.
4. Triage technical issues and lead teams in problem solving.
5. Plan team capacity to accommodate project demands.
6. Coordinate project schedules.
7. Create work estimates based on technology concepts and requirements documentation.
• Coordinates organization-wide meetings, onsite and offsite meetings for the CEO.
• Coordinates the regional office to ensure and avoid conflict in schedules of France, UK, KSA, UAE and other middle-east offices.
• Accompany the CEO in board meetings and do the minutes in accordance to company standards.
• Arrange and schedule top management meetings such as EXCOM, STEERCO, CODEV, MANCOMM and other meetings.
• Assists all VIP’s and VVIP’s during client meetings (Clients such as MOI, ARAMCO, SABIC and other big players in the industry)
• Disseminates vital publications and information coming from the Communication department.
• Maintain and log changes in the company policy to ensure that the company policy is free from duplicates and typographical error.
• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the CEO is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Maintains the CEO’s direct report, personnel records and documents.
• Organize company meeting requirements such as logistics and other items ( food and other materials ).
• Responsible for the overall organization and day to day needs of the office, including the coordination of office supplies, space, equipment and furniture through appropriate parties or departments within the organization and outside as well.
• Accompanies the CEO in the meetings in and out of the country if needed.
• Schedules appointments, conference calls and video conferences for the CEO.
• Keeps track of all communication with CEO’s contacts across the country and other countries.
• Prepares and reconciles the expenses for the CEO.
• Coordinates the travel of the CEO including tickets, hotel bookings and transportation pickups ( logistics from point A to point B ).
• Assists in the preparation and planning of the materials for the meeting and special events.
• Drafting and cues up emails and other internal and external communications.
• Drafts and produce monthly updates for the Board of Directors.
• Contributes to team effort by accomplishing related results as needed.
• Design Brochures, Leaflets and other advertising materials.
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing.
• Responsible for filing / passport information handling and coordinating with Government Affairs Department.
• Coordinates organization-wide meetings, onsite and offsite meetings for the Chief Executive Officer.
• Maintains the Chief Executive Officer’s direct report, personnel records and documents.
• Organize company meeting requirements such as logistics and other items ( food and other materials ).
• Responsible for the overall organization and day to day needs of the office, including the coordination of office supplies, space, equipment and furniture through appropriate parties or departments within the organization and outside as well.
• Accompanies the CEO in the meetings in and out of the country if needed.
• Schedules appointments, conference calls and video conferences for the Chief Executive Officer.
• Keeps track of all communication with CEO’s contacts across the country and other countries.
• Prepares and reconciles the expenses for the Chief Executive Officer.
• Coordinates the travel of the CEO including tickets, hotel bookings and transportation pickups ( logistics from point A to point B ).
• Assists in the preparation and planning of the materials for the meeting and special events.
• Drafting and cues up emails and other internal and external communications.
• Drafts and produce monthly updates for the Board of Directors.
• Contributes to team effort by accomplishing related results as needed.
• Design Brochures, Leaflets and other advertising materials.
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing.
• Responsible for filing / passport information handling and coordinating with Government Affairs Department.
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Design Brochures, Leaflets and other advertising materials.
• Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing.
AMA Computer University (AMACU), using the trade name AMA University, was the first ICT university in Asia.The university serves as the flagship brand of the AMA Education System.