DOC. CONTROLLER/SECRETARY
Alpine Bau Deutschland
Total des années d'expérience :21 years, 0 Mois
Responsible for the control, distribution of documents, tracking and reporting on document review progress. Work independently to facilitate group activities.
Manage all paper and electronic document flow within the project team, and from/to contractors or vendors, including information repositories, transmittals, review cycles, and other document deliverables.
Set up, maintain and assist in the implementation, management and administration of the electronic document management system.
Make sure that all project documents are prepared as per clients standard, well checked and submitted on time prior to the documents submission due date.
Classifying, sorting, filing, archiving and retrieval of documents in accordance with project document indexing and filing system.
Prepare and expedite reports from the document control system and drawing register as required. Ensure that the project documents and drawings are properly indexed and stored as per the project filing index.
Conduct periodic inventory and checking of filed documents and shop drawings to assure completeness. Make sure that all superseded drawings are stamped and archieved and only the latest revision is in circulation.
Photocopy/Scan all incoming and outgoing documents as required by the project and create back up periodically.
Check, receive, encode and route all incoming/outgoing documents, drawings and correspondence from/to clients, subcontractors and suppliers.
In charge in the preparation of documents for handover, close-out reports and archiving of documents.
Position: SECRETARY / QA-QC DOCUMENT CONTROLLER / Aug. 2008 to Dec. 2009
Employer: Aldar Laing O'Rourke (Abu Dhabi, UAE)
Client: Aldar Properties
PROJECT: AL Raha Beach Development
➢ Provides office support to the quality department, input to and maintain records. Monitor and handles inventory of office supplies, forms and equipment.
➢ Record, file, distribute, coordinate and control all departmental drawings and documents. Scan/photocopy documents and drawings
➢ Prepare and file records and update database. Prepare transmittals, receiving and routing of incoming documents
➢ ake adequate arrangements for the collation and storage of quality records. Archiving of documents, drawings and files. Maintain and update files and documents library.
➢ Database maintenance/File management/Document Control. Uploading of documents and drawings in the system
➢ In charge of Status Monitoring and update of Non-Conformance Reports (NCR) and Request for Information (RFI) . Daily update of site progress drawings and site tracking schedules
➢ Prepare daily, weekly and monthly reports (as requested by PMS and Construction Managers)
➢ Handles the arrangement of engineers shift schedule. Update and monitor leave availments. Maintain and update employees files/Checking and Encoding of subcontractors and consultants Timesheets.
EXECUTIVE ASSISTANT/ADMINISTRATIVE OFFICER
Ayala Foundation, Inc. Sept 2005 to Aug. 2008
➢ Executive secretary of the Chief Financial Officer, tasks includes arrangement of daily schedules and meetings, typing/composing of business correspondence and document control of files, receiving of incoming communications, coordinate with different support departments.
➢ Assists in preparing slide presentations and reports
➢ Supervised four (4) administration staffs
➢ In charge of Purchasing of equipment, furniture and fixtures, computer unit and supplies, office supplies Handles disbursements, Petty Cash, Collection and Cashiering
➢ Processing and releasing of checks/Summarize daily collection report
➢ Responsible for Air Travel & hotel bookings of the company's executives and guests.
➢ Responsible for the repair and maintenance of the company facilities & equipment
➢ Handled INFODEV ASIA (a project of World Bank, attended by more than 100 delegates from 6 Asian countries) as event coordinator and part of the Secretariat team.
EXECUTIVE ASSISTANT/ADMINISTRATIVE OFFICER
Primepoint Management and Services, Inc. October 2004 to August 2005
➢ Executive Assistant of the President and General Manager tasks includes arrangement of daily schedules and meetings, typing/composing of business correspondence and document control of files, receiving and routing of incoming communications, assists in preparing slide presentations, coordinate with different support departments
➢ In charge of over- all office administration and management. Supervised five (5) administration staff. Check timesheets and itineraries of messengers and utility personnel. In charge of Medical reimbursement processing.
➢ Handles procurement/purchasing and inventory of supplies and company assets
➢ In charge of billing and collection. Check all payable invoices (rental, water, electricity, services, subscriptions)
➢ Handles petty cash of the company
EXECUTIVE SECRETARY/HR ASSOCIATE
Zuellig Pharma Corporation - Human Resources Dept July 2002 to Sept 2004
➢ Provides general secretarial, clerical and administrative assistance to the HR Dept.
➢ Executive secretary of the VP tasks includes arrangement of daily schedules and meetings, typing/composing of business correspondence and document control of files, receiving of incoming communications, coordinate with different support departments. Coordinate with law offices regarding legal and labour matters
➢ Assists in training activities like encoding/preparation of presentation and training materials. Handles inventory of company giveaways and office supplies
➢ Conduct HR orientation for new employees. Update employees file (leaves, contract, benefits availment, personnel movement)
➢ Assists in company initiated activities like sportsfest, anniversaries, awarding and others
➢ Assists in Recruitment Section regarding staff mobilization, conducts initial interviews of applicants. Coordinate with Manpower Agencies regarding contract employees requirements
.
EXECUTIVE ASSISTANT
Philippine Home Cable Holdings - Advertising Sales Dept March 1997 to June 2002
➢ Providing full secretarial and personal assistance to the Vice President of Advertising Sales. Arrange travel related matters (ticket reservations, and hotel bookings)
Handling of Petty Cash Fund. Liquidation of Cash Advances and reimbursements
➢ Correspond to all foreign and local program providers regarding schedules, promotions and merchandising materials.
➢ Preparation/consolidation of the department's annual budget. Preparation of monthly sales summary/board reports. Coordinate with Finance and other support departments.
➢ File Management.
➢ Canvassing/Procurement/inventory of merchandising materials, corporate giveaways, office supplies and forms.
PLANNER/PURCHASER/EXPORT STAFF
Matsushita Electric Philippines (National/Panasonic) June 1991 to February 1997
➢ Materials Procurement and Inventory Management
➢ Quality control/Encoding of incoming deliveries. Conduct Physical inventory of stocks.
➢ Preparation of Purchase orders. Coordinate with suppliers for the timely delivery of orders.
BSSA Major in Computer Education Philippine Christian University, Taft Avenue, Manila
Jr. Secretarial Philippine Christian University, Taft Avenue, Manila
