Senior Procurement Engineer
Ahmadiah Contracting & Tr. Co.
Total years of experience :12 years, 3 Months
Project: Civil & UG works at Al Zour Refinery Project, Kuwait.
1. Collect requirement from project team, reviewing the related BOQ & Drawings & Technical specifications and, ensuring that the requirement is within the agreed Scope baseline.
2. Performing make or buy analysis for the works to be subcontracted and preparing the bidder list and source selection criteria.
3. Preparing Procurement Audit Trail, Procurement Plan Schedule based on project schedule and managers directives.
4. Preparing Procurement Documentation & Procurement Statement of work for each procurement package to be subcontracted (e.g.: MEP, HVAC, Formwork, Steel, Block, Plaster and Sigma, Tiling, Raised Floor, Wood, Aluminum, Painting, Gypsum board & Ceiling, …. etc.).
5. Sending Request for Quotations (RFQs) & Request for Proposals (RFPs) for the pre-approved list of bidders.
6. Following RFQs & RFPs, clarify any bidders’ quires, preparing comparison (Technically & Commercially) for the bidders’ proposals, negotiate price & delivery schedule & payment terms, and arrange meeting with the project manager to award the works for the most appropriate bidder.
7. Sending LOA/LOI for the selected subcontractor, preparing draft of the Contract Agreement, negotiating with the subcontractors for any comments and finalizing the Contract with the Legal department.
8. Preparing Material log and sorting according to work priority & long lead items.
9. Requesting samples & catalogues & datasheets & test certificates from subcontractors to prepare the material submittals and reviewing it to ensure conformance to the project quality requirements.
10. Submitting the material submittals for Consultant & Owner approval.
11. Following the submittals and reviewing the material log continuously.
12. Managing the Contracts during its life cycle to ensure all obligations have been met.
13. Following up work progress in site (work progress/material delivery/subcontractors’ manpower) and compare it with Agreement schedule and preparing Procurement report it to Project Manager.
14. Taking necessary actions (E-mails, Calls, Letters, meetings) towards the delayed subcontractors to avoid any delay in Project Schedule.
15. Working closely with all levels of management, engineers, and field operations staff.
16. Checking, monitoring, and comparing payment/invoices with subcontractors’ executed works.
17. Closing the Contracts, update the lesson learned register.
18. Submitting subcontractors’ evaluation to head office to be used for other company projects.
19. Participated in tendering some projects (for KNPC & TRSH-JV & FDH-JV & KOC & KIPIC & MPW & MEW)
• Review Technical specifications, comparing BOQ items with Drawings, Breakdown all the BOQ items and sending RFQs/RFPs for the works to be subcontracted.
• Following RFQs & RFPs, clarify any bidders’ quires, preparing comparison (Technically & Commercially) for the bidders’ proposals, negotiate price & delivery schedule, and discussing with the management to consider in our cost baseline.
• Filling the prices in the direct cost sheet and preparing the indirect cost sheet according to each tender requirement.
• Preparing the Manpower and Equipment histogram.
• Discussing with the PMO the contingency and OH & Profit percent then finalizing the Tender BOQ.
• Participating in tenders committee meetings and preparing reply for clarifications.
• Preparing Presentation showing Management plan - Scope of work - Schedule plan - Resources plan - Subcontract plan - HSE plan - QA/QC plan - Temporary facilities plan - Accommodation plan.
Project: Construction, completion and maintenance works of public buildings in Jaber Al-Ahmad city, Kuwait
Job Role: Working as Procurement Engineer and Contract Administrator for Construction of 54 public buildings simultaneously. The project contain of 4 Kindergartens, 4 Primary Schools, 4 Intermediate Schools, 2 Secondary Schools, 2 Major Mosques with 2 Rest Houses, 11 Local Mosques with 11 Rest Houses, 2 Super Market, 1 Health clinic and 1 Ambulance building, 2 Gas Stations and 8 Shop Groups.
1. Review the Technical specifications and comparing BOQ items with Drawings.
2. Preparing Procurement Audit Trail, Procurement Plan Schedule based on project schedule and managers directives.
3. Preparing and sending Request for Quotation (RFQ) for main Project packages ( Shuttering, Electrical, HVAC, Portable water, Plumping, Formwork, Steel works, Block, Plaster and Sigma, Ceramic- Marble-Terrazzo, Raised Floor, Wood works, Aluminum, Interior Painting, Gypsum board, ….etc.).
4. Following RFQs, negotiate price, delivery schedule, payment terms and clarify any bidders’ technical quires.
5. Reviewing, analyzing and making comparison (Technical, Cost) for the bidders’ quotations and discussing it with the project manager to award the works for the most appropriate bidder.
6. Sending LOA/LOI and Finalizing the Purchase/Agreement with the subcontractors.
7. Following up work progress in site (work done/material delivery/subcontractors’ manpower) and compare it with agreement schedule and report it to Project Manager.
8. Taking necessary actions (Letters, meetings….etc.) towards the delayed subcontractors in order to avoid any delay in Project Master Schedule.
9. Instructed by Project Manager to follow and coordinate Marble works with the subcontractors and site engineers in order to ensure the work is being done as per specifics and schedule.
10. Checking, monitoring and comparing payment/invoices with site work done quantities and supplied manpower by subcontractors.
11. Submitting vendors’ evaluation to main office in order to recommend good subcontractors for similar jobs at different company projects.
12. Working closely with all levels of management, engineers and field operations staff.
13. Instrumental in setting up tenders & contracts filing system
14. Participated in tenders committee meetings and drafted minutes of meetings
Projects:
A. Project: Construction of six buildings in Social Housing Project at Borg Elarab, Alexandria, Egypt.
Duration: Jan 2012 - June 2013.
B. Project: Construction of seven buildings (at three different areas) in Soldiers Housing Project at Elhaiksteb, Cairo, Egypt.
Duration: July 2013 - Feb 2014.
Tasks:
1. Review the Technical specifications and comparing BOQ items with Drawings.
2. Ensuring the supervision personnel are instructed at all stages on task requirements.
3. Arrangement of materials required.
4. Ensured structure plans adhered to local and state safety standards.
5. Monitored site drainage and building infrastructure operations.
6. Site inspection for all works, which includes structural, plumping, finishing works and ensure that the work is as per the Project Specifications and drawing.
7. Regularly prepared site progress report for the Project Manager and Consultant.
8. Participated in Consultant’s weekly meetings.
9. Taking necessary actions (E-mails, Calls, Letters, meetings) towards the delayed subcontractors to avoid any delay in Project Schedule.
10. Prepared monthly payments for subcontractors according to work done.
Civil Engineer.