Senior Human Resources Officer
Dar SSH International Engineering Consultants WLL, Kuwait - www.sshic.com
Total years of experience :18 years, 10 Months
Duties and Responsibilities: Kuwait - Construction Services Division
- Receiving and checking the document pack of all new joiners for Permanent & Consultant employees. To ensure all relevant documentations are available in the Recruitment Folder for system entry.
- Doing system entry for new joiners (Permanent & Consultant employees) and system update for any change of employee details including Notice of Terminations/Resignations, Withdrawal of Terminations/Resignations, Reduction and Extension of Notice Period.
- Creating a new folder for new employee and saving files/letters to the designated employee folder (for Employee Master File), Final Settlement Folder (for Leavers File) and Employee Change Form Folder (for Change of Employee Details).
- Maintaining the Consultant Tracking Report for Consultants staff - new consultancy agreement or extension of consultancy agreement.
- Consultant Payments - receive all individual Consultant timesheets on monthly basis covering all regions and divisions (office based & site based). To check & verify the details if all information is correct as per the agreement/contract and HRIS System and submit to payroll team to prepare payment request. To create purchase order entry in Deltek system for budget owner's approval. To follow-up with finance for the release of payments (cheque or bank transfer) and to communicate with the Consultants.
- Doing HR Induction and office tour for new joiners.
- Handling the Mobilization/On-boarding for an overseas new joiners and Demobilization process for leavers and for visa cancellation.
- Preparing Leavers Exit Documents for Resignation and Termination.
- Issuing of Termination Letters & Acknowledgement Letter of Resignation, Withdrawal of Resignation/Termination, Extension and Reduction of Notice Period letters.
- Coordinating with Leavers (Resigned & Terminated staff) in order to complete the exit process and clearance form as required to process the final settlement dues.
- Issuing of Change Forms & Letters for any change of employee details (Job Tittle, Grade, Division, Department, Project, Line Manager, Salary, Allowance, Timesheet Group, etc.)
- Issuing of Warning / Disciplinary Letters in coordination with HR Business Partner.
- Preparing Leave Application Forms (Paid & Unpaid Leave) for internal requirements in coordination with Payroll Manager.
- Initiating the Residency Transfer process of new joiners by sending the required documents to Admin/Personnel Team upon completion of the 100 days probation period and/or with the approval from the Line Manager.
- Handling Travel Desk - issuance of normal ticket or GP Letter/Ticket for new visa application and for visa cancellation process if under Government Project Visa.
- Creating Purchase Order in Deltek for travel invoice payments.
- Generate & maintain Monthly Kuwait Leavers Report (all Divisions) for Statutory Team and Admin/Personnel Team.
- Generate Bi-Weekly and/or Monthly New Joiners and Leavers Reports to HRBP for Kuwait CSD.
- Generate and maintain Kuwait CSD Leavers Report by Project in coordination with the Planning Engineer for any project extensions. To provide an update to Sites Operations Director and HRBP.
- Maintain Final Settlement Tracking Report.
- To act as point of contact for all and any relevant HR queries from existing employees, managers, consultant staff and support in resolving any issues.
- To act as a point of contact for all and any Gulf HR system Reports, Deltek Timesheet issues and queries to support.
- To assist the Senior HRBP for the documentation related to Performance Development Review (PDR) & Performance Improvement Process (PIP).
Recruitment Responsibilities: Building Design, Infrastructure & Corporate Support Divisions
- To manage all services and activities related to recruitment.
- To participate in a small team of personnel in an effective and efficient way.
- Establish a strong cooperation with line managers to understand their strategic staffing needs and fill vacancies in a timely manner with the highest quality.
- Guide the line managers through the end to end recruitment process.
- To source, screen, identify and select suitable candidates through HR Database, Recruitment Agencies & Headhunters, Employee Referral & online Job Portals (Bayt & Linkedin).
- Posting job ads and organizing resumes and job applications.
- Create pool of candidates to ensure the execution of recruitment strategy.
- Scheduling job interviews and assisting in interview process (in-person, skype or telephone).
- Administering appropriate company assessments (online testing, practical tests, etc.)
- Making recommendations to company hiring managers.
- Coordinating interviews with the hiring managers.
- Following up on the interview process status.
- Maintaining Weekly/Monthly recruitment repots (new hires, mobilization/onboarding and leavers)
- Conducting exit interviews and completing exit documents for leavers staff.
- To manage and maintain electronic employee records.
- To prepare Employment Contracts as per company norms and policy.
- To provide administrative support to the HR Business Partners.
- Promote company’s reputation as “best place to work”.
HR Administration Responsibilities:
- Maintains human resources records by recording new hires, internal transfers, terminations/resignations, changes in employee details, etc.
- Prepare various letters (Termination, Acknowledgement of Resignation, Reduction of Notice Period, Extension of Notice Period, Disciplinary/Warning, Change Form & Letter for any change of employee details.
- Provide office and administrative support for HR Team and HR Executive.
- Process employees’ requests and provide relevant information.
Mobilization & Onboarding Responsibilities:
- Manage and delegate resource process of employee mobilization, transfer and demobilization (coordinate for travel arrangement, visa, immigration, hotel accommodation, transportation, etc.).
- Welcome new employee on her/his first day, give her/him an office tour.
- To conduct an induction formality for new joiners; manage new employee orientation & ensure company familiarization. Guide the new employee to go through an online HR Induction Process, Code of Ethics, AUP and review of the company policies and employee handbooks that explain company operations.
- Collect and process paperwork like contract, visa, passport, police clearance, degree certificate, etc. and coordinate with the HR Admin Team for the medical, finger printing and residency process for new joiner.
- Ensure new employee has technical assistance to properly set up her/his hardware and software and other IT requirements and office support.
- Address new employee’s queries regarding contract, HR services, administration, payroll, etc.
Duties & Responsibilities:
- To manage all services and activities related to recruitment.
- To participate in a small team of personnel in an effective and efficient way.
- To source, identify and select suitable candidates through HR Database, Recruitment Agencies & Headhunters, Employee Referral, Newspaper advertisements & Online CV Database (Bayt, Monstergulf, LinkedIn and Gulftalent).
- To manage and maintain both manual and electronic personnel records.
- Scheduling job interviews and assisting in interview process (in-person, skype or telephone).
- To coordinate with the Recruitment Agencies & Headhunters regarding the manpower requirements.
- To prepare and submit the required documents for attestations to Embassies like Demand Letter and Employment Contracts (India, Nepal & Philippines) for overseas & individual direct recruitment.
- To arrange an overseas recruitment trip (Philippines, India & Nepal & Egypt).
- To prepare Job Offers as per company norms and policy.
- To coordinate with the Passport Section and expedite the process of issuing visas or residency transfer of candidates.
- To provide administrative support to the HR Manager & HR Unit Head.
- To handle all correspondence related to Human Resources.
- Good knowledge and actual experience in complying all formalities with Embassies and concerned government offices for repatriating dead & sick employee to home country (India).
- Experience in coordinating with travel agency for ticketing.
Duties & Responsibilities:
- To manage all services and activities related to recruitment.
- To participate in a small team of personnel in an effective and efficient way.
- To source, identify and select suitable candidates through HR Database, Recruitment Agencies, Employee Referral, Newspaper advertisement, etc.
- To manage and maintain both manual and electronic personnel records.
- Scheduling job interviews and assisting in interview process (in-person, skype or telephone).
- To coordinate with the Recruitment Agencies regarding the manpower requirements.
- To prepare and submit the required documents for attestations to Embassies like Demand Letter and Employment Contracts (India, Thailand, Nepal & Philippines) for overseas & individual direct recruitment.
- To arrange an overseas recruitment trip (Philippines, Thailand, India & Nepal).
- To prepare Job Offers as per company norms and policy.
- To complete the joining formalities of new recruits.
- To prepare monthly salary statement of employees working in India project.
- To coordinate with the travel agencies for Ticketing.
- To coordinate with the Passport Section and expedite the process of issuing visas or residency transfer of candidates.
- To prepare memos for the issuance of visit visa, work visa and transfer of residence.
- To provide administrative support to the HR Director, General Manager (Admin) and Chief Operations Officer.
- To handle all correspondence related to Human Resources.
Duties & Responsibilities:
- To participate in a small team of personnel in an effective and efficient way.
- To source, identify and select suitable candidates through various Jobsites, Recruitment Agencies, Employee Referral, etc. according to existing procedures, agreed time levels and budgets.
- Scheduling job interviews and assisting in interview process (in-person, skype or telephone).
- To coordinate with the department / project concerned and plan as to when the vacancy is to be filled and take appropriate action in fulfilling that objective.
- To coordinate with the Recruitment Agencies regarding the manpower requirements.
- To arrange overseas recruitment trips (India & Philippines).
- To prepare Job Offers and Employment Contracts as per company norms and benefit band.
- To complete the joining formalities of new recruits.
- To register, update and close cases in the HR database.
- To coordinate with the Administration Department and expedite the process of issuing visas or residency transfer of candidates.
- To handle all correspondence related to Human Resources.
Duties & Responsibilities:
- Manage all services and activities of the assigned Human Resources Department.
- In- charge of the processing and payment of employee compensations and benefits (Social Security System, Philippine Health Insurance and Pag-Ibig).
- In-charge of the processing of company payroll using Mustard Seed Software and Microsoft Excel.
- To check and review employee time sheets.
- To source, identify and select suitable candidates through CV Database, Jobs Fairs & Employee Referral.
- To manage and maintain both manual and electronic personnel records.
- Scheduling job interviews and assisting in interview process (in-person, skype or telephone).
- To prepare Job Offers and Employment Contracts of the selected candidates as per Company policy.
- To complete the joining formalities of new recruits.
- In-charge of employee Resignation, Termination and Internal Transfer.
- To conduct exit interviews.
- To handle all correspondence related to Human Resources.
Duties & Responsibilities:
- To prepare and conduct Individual / Group Counseling.
- To prepare and conduct Psychological Tests.
- To manage and maintain students’ records.
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