Senior Procurement Officer
Comprehensive community Based Rehabilitation in Tanzania(CCBRT)
Total years of experience :16 years, 7 Months
Organization and administering of purchasing (Local & international) and supply functions.
Updating the Procurement manual.
Preparation and Implementation of Procurement plan.
Preparing business processes within Procurement department to ensure smooth operations of the procurement department.
Conducting Procurement trainings within the organization to educate user department about the position of procurement with regards to organization mission, vision & objectives.
Supervise maintaining and updates database of potential suppliers.
Do vendor rating and advice accordingly the procurement and supplies manager.
Prepare Procurement contract.
Price Negotiations for materials to be purchased.
Prepare bid documents and tender advertisements.
Advice on all matters pertaining to purchasing and supplying of goods, service and works.
Supervising junior staffs on maintaining procurement records of all purchases.
Providing advice on the purchases and management of stores.
Coordinating purchases and management of stores.
Checking and reviewing for approval of orders, GRN or Goods Issue Notes and materials requisitions forms.
Preparing materials budgets.
Scrutinizing for recommendations on changes in stock levels and for disposal of absolute items.
Planning for Periodic and annual stock taking exercise.
Negotiate and implement contract & framework agreements.
Maintain accurate auditable records of all procurement process which result in high business process compliance.
Plan and engage with Service Managers to understand contract specifications and with suppliers to develop a profile of delivery capability which results in effective market engagement.
Conduct efficient and collaborative procurement which are corporately compliant (advice, tendering, evaluation award & contract management).
Build supplier category and market understanding through performance management, research and stakeholder briefings which result in the management of commercial issues throughout the commissioning and procurement cycle
Purchasing:
Liaise with originators of the purchase requisitions to ensure materials of right qualities are purchased.
Developing procurement plan for major products.
Evaluation of supplier quotations and tenders.
Maintaining records of all purchase orders and their correspondences.
Prepare and process purchase orders.
Prepare purchasing report weekly and monthly
Resolve accounts payable queries
Assist originators of purchase requisition to obtain price and availability
Information.
Conducting vendor/suppliers rating to ensure that suppliers/vendors meet the required qualifications in terms of resources, capabilities and financial standards.
Ensure that all purchasing are done in accordance to professional ethics and required standards.
Price negotiation with vendors.
Negotiating contracts for procurement of goods and services with vendors.
Ensure on time deliveries of goods purchased.
Maintain database of suppliers.
Expediting:
Expediting overdue orders
Expediting of key events in the scheduled supply chain.
Coordinating movement of goods with freight forwarders
Creating Goods Receipt Note (GRN) in order impacts payments once goods are received.
Logistic and warehouses:
Inspection of goods purchased and stock taking.
Management of all logistic related processes and documentation
Coordinating receiving of goods
Conducting periodic spot checking
Coordinating issuing of goods
1.Degree in Commerce Specialized in Operations and Materials Management. 2.Certified Professional in Supplies and Procurement.