HR Administrator
Wadi Al Jabal Technical Works, LLC, UAE
Total des années d'expérience :16 years, 11 Mois
Coordinate different departmental activities with each other by channelizing the efforts of all individuals in one direction.
Respond to queries and complaints from employees regarding salary, benefits, and work culture
Conduct induction meeting with the new joined employees and assist them adjust to the new work environment.
Provide employees with different documents as need be such as appointment or release letters, employment certificate, tax or PF documents, etc.
Perform a variety of administrative duties including answering telephone calls; scheduling calendars, and meetings, collecting minutes of the meetings, creating presentations, and interring data into system.
Oversee the Company’s office operation of mega housing project namely Ainzara Housing Complex which is located in Tripoli; direct a high performing staff of 450 administrative professionals and 2800 labour worker of different nationalities.
Accurately manage the project administration site, financial, procurement, generate weekly reports and submit to the head office.
Project Description: 109 buildings of different stories G+3 stories (62, 000 m2), G+5 stories (235, 148 m2), G+7 stories (202, 673 m2), G+11 story (252, 292 m2), service building and infrastructure works with high landmark project in Tripoli, Libya. Lead consultant by AL MANARA Libya.
Handling multimillion dollar material and equipment purchases required for the daily office administration.
Designed for implanted company’s wide tracking projects and other critical activities.
Procurement of strategy development, negotiating and influencing, procurement process, supplied evaluation, contract execution, floating inquiries, material sources export import documentation.
Independent correspondence, assertively negotiate and manage commercial supplier relationships and contracts to deliver signification cost savings for the business.
Sustain and develop a robust and responsive supply base that provides the needs of the business requirement.
Write and submit supplier tender documents and draught subsequent commercial contracts.
Identify risks in relation to assigned major contract, business arrangement, support development of the overall solution and individual supplier solution.
Ensuring adherences to sound commercial principles and exploitation of knowledge from across the client.
Produced detailed strategies against specific customers, harnessing market and company intelligence to develop cost reduction and negotiation plans.
Provide commercial governance for complex bids and project implementation relating to disposal sales and long term support contacts.
Develop and successfully agree formal commercial relationship with customers and partners covering confidentiality agreements through to final business agreements in support of the solution.
Mediations and intermediaries, arrange contractual procedures between buyers and suppliers.
Setup direct with manufacturers and guarantee providing products with a long terms contract.
Manage human resources and follow up stock movement.
Pakistan’s leading parts agent in field of power plant, fertilizer & water sector industries: Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Arrange conferences, meetings, and travel reservations for office personnel.
Complete forms in accordance with company procedures.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Mail newsletters, promotional material, and other information.
Maintain scheduling and event calendars.
Make copies of correspondence and other printed material.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Schedule and confirm appointments for clients, customers, or supervisors.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Take dictation in shorthand or by machine, and transcribe information.
Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
Conduct searches to find needed information, using such sources as the Internet.
Coordinate conferences and meetings.
Establish work procedures and schedules, and keep track of the daily work of clerical staff.
Learn to operate new office technologies as they are developed and implemented.
Manage projects, and contribute to committee and team work.
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Order and dispense supplies.
Prepare and mail checks.
Provide services to customers, such as order placement and account information.
Supervise other clerical staff, and provide training and orientation to new staff.
Responsible for monitoring the activities of the Federal Ministers office.
Act as the Ministers first point of contact people in the ministry outsider the ministry.
Screen telephone calls, enquiries, requests and handle them when appropriate.
Greet and guide visitors organize and diaries and make appointments.
Review incoming emails, faxes and letters.
Produce documents, briefing papers, reports and presentations for the minister.
Organize and attend the meetings to ensure the Minister is well prepared.
Writing reports, executive summaries and newsletters.
Organizing traveling and preparing complex traveling itineraries.