Admin & Finance Manager
Canadian ITS
Total years of experience :17 years, 9 Months
• Posting of General Journal Entries.
• Preparation and Follow up of Purchase Order.
• Maintaining Store Inventory.
• Preparing Sales Invoices and Delivery Notes.
• Maintaining Petty Cash Log and Petty Cash Reconciliation.
• Processing Invoice Claims.
• Preparing Cash Flow reports .
• Preparing Vendors Payments and Cheques.
• Preparing Monthly Salaries of Staff.
• Maintaining Reconciling & Bank Accounts.
• Maintaining Chart of Accounts.
• Maintaining Fixed Assets Register and calculating Depreciation of Fixed Assets.
• Preparing Monthly, Quarterly and Yearly Financial Statements.
• Preparing Monthly Profitability Analysis Reports
• Supervising the Anuual Audit of Accounts and coordinating with Audit Office till the submission of Zakat.
• Preparing and Updating Company Policy.
• Maintaining a log for Staff ID expirys'preparing the renewal documents and renewal of Staff ID,
• Maintaining a log for Company Legal Documents expiry and preperation of all the requirements for the renewal.
• Staff Files Management.
• Staff Medical Insurance Renewal.
• Staff Vacation Schedules & vacation payment calculation.
• Calculation and posting of Staff End of Service Benefit Provision.
• Hiring and Termination of Employees.
• Business Insurancerenewal .
• Company Vehicles insurance renewal.
• Other Tasks Assigned from Time to Time.
• Posting of Journal Entries and monitor day-to-day Accounting operation.
• Preparation of Purchase Orders.
• Preparation of Receipts Invoices.
• Maintaining and controlling petty cash.
• Properly maintaining the payment and receipt Invoices.
• Preparation of Transfer/Draft Application.
• Release of funds of the Departments of the Federal Govt. against the sanctions and bills.
• Reconciliation of department figures with AGPR monthly Account. • Preparation of transfer and journal entries to correct any type of variation in department and AGPR figures.
• Pay fixation, issuance of pay slips, Examination and scrutiny of Payroll and pre audit of bills of TA/DA of the employees of the Federal Govt.
• Opening and maintenance of GP Fund accounts, bills of advances and final payment cases.
• Calculation of Pension and other post retirement benefits to the employees of the Federal Govt., Pre-audit of the bills of commutation.
AT SAP IMPLEMENTAION PROJECT at the office of AGPR Islamabad
I was one of the team members who worked during sap implementation project of SAP modules (Payroll, GP Fund and Pension modules). My scope of work during project was as under.
• Creation Of vendor number of employees of federal govt. and different companies for payment purpose.
• Making changes in vendors due to change of bank or account no.
• Posting of invoices of personal claims of employees in sap using double entry system.
• Hiring of new employees on SAP payroll.
• Examination and scrutiny of payroll.
• Making changes in the pay of existing employees due to increment or promotion.
• Updating of monthly subscription of GP fund amount on SAP.
• Calculation of pension and preparation of pension payment order using SAP.
• Updating of monthly accounts, including Balance sheet, Income statement & other financial reports.
• Produce MIS reports as required by the Management.
• Reconciliation of Bank statements.
• Maintain the proper documentation for all financial matters such as LPO, Invoices, Fixed Assets Register.
• Monitor and control petty cash transactions.
• Follow up and ensure timely receipt of all sales.
• Carry out all other accounting activities as requested by Management.