Senior procurement officer
Abdali Hospital
Total des années d'expérience :12 years, 7 Mois
Responsibilities:
Monitoring and reporting procurement performance to higher
management monthly and yearly by ensuring compliance with
internal policies and organizational standards.
Negotiate and prepare contracts with vendors and suppliers to
ensure the best prices, terms, and delivery are met for services
and material purchases.
Identifying, and evaluating potential new suppliers and vendors to
the hospital’s network, by introducing 20+ new national and
international vendors yearly.
Manage and coordinate the procurement process, including
ordering, receiving, and invoicing.
Prepare and review purchase orders for medical equipment,
ensuring the accuracy of ordered material’s quality and logistic
terms are met as per internal policies and standards of the
institute.
Issuing various RFPs to the market and being able to analyze the
proposals and handling all tendering processes for them from
tendering to issuing related contracts and finalizing agreements.
Issuing yearly blanket orders for the consumables in the hospital
taking into consideration the market price change for each item
and insuring best prices against quality keeping the supply Flow
consistent.
Achieving yearly savings on the purchases 5% annually.
Handling receiving issues concerning damaged inventory, goods,
over shipments and short shipments of stores items.
Ordering material with the best quality and in the best prices
possible as well insuring delivery on time throughout manual
orders and on SAP system orders.
Achieving yearly evaluation between 3.5 to 3.7 /4 (always
exceeding expectations).
Verifying purchase requisitions by comparing items requested to master list; clarifying unclear
Items; recommending alternatives.
Forwarding available inventory items by verifying stock; scheduling delivery.
Obtaining purchased items by forwarding orders to suppliers; monitoring and expediting orders.
Verifying receipt of items by comparing items received to items ordered; resolves shipments in
error with suppliers.
Coordinating and working closely with medical warehouse.
Working with vendors to reduce costs in a timely, professional manner.
Assuming responsibility for the accuracy of pricing on all orders processed.
Handling receiving issues concerning damaged inventory, goods, over shipments and short
shipments of stores items.
Completing appropriate forms to process prepayments and forwarding documentation to accounts
payable
Processing orders for hospital areas according to established department procedures, in a timely, professional manner.
Working on developing a preferred vendor list based on a proved criteria approved by “Product Evaluation Committee”.
Executing tenders as per hospital tenders procedures and reporting variations.
Developing policies as needed for hospital purchase to meet needs as they arise.
Monitoring status of all items ordered.
Coordinating and working closely with medical warehouse.
Assessing vendor suppliers.
Working with vendors to reduce costs in a timely, professional manner.
Assuming responsibility for the accuracy of pricing on all orders processed.
Handling receiving issues concerning damaged inventory, goods, over shipments and short shipments of stores items.
Completing appropriate forms to process prepayments and forwarding documentation to accounts payable
Verifying purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
Forwarding available inventory items by verifying stock; scheduling delivery.
Preparing purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
Obtaining purchased items by forwarding orders to suppliers; monitoring and expediting orders.
Verifying receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
Authorizing payment for purchases by forwarding receiving documentation.
Keeping information accessible by sorting and filing documents.
Providing purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
Updating job knowledge by participating in educational opportunities.
Accomplishing purchasing and organization mission by completing related results as needed
1. Invoices entry to the computer system.
2. Orders preparing for hospital departments.
3. Receipt of orders.
4. Dealing with Medical Representatives.
5. Annual Inventory & Stock activities.