Senior Purchasing Controller
Aptec Distribution FZ LLC (Dubai)– Cairo Offshore Center.
Total des années d'expérience :21 years, 2 Mois
Direct and control procurement of inventory to support the sales and marketing in their targets within the annual operating plan through effective and controlled inventory Management:
• Handling purchasing process in a timly and effective manner to meet buisness needs.
• Keeping updated computerized sheets summerizes orders and its status to ensure ability of orders tracking and follow up as well as aid in meeting customers’ needs i.e delivery matching to avoid delay.
• Timely & Accurate updations to :
o BUM, PM, Fin - Sales reporting & results
o Vendors - Sales & Inventory reports
• Sales Team - Delivery status
• Negotiations Skills - deliveries/ availability
• Apply Stock Allocation Rules
• Backlog management of sales orders and purchase orders
o Communicate vendor backlog dates on the system and to PM and sales team.
o Sales orders backlog management to ensure maximum fill rate
• Control and follow-up imports for short shipments, damages - their escalation and resolution.
• Regularly updating data into MIS system
• Responsible for the headquarter daily correspondence, and for maintaining highly arranged record of internal flow of documents and work flow from and to other departments.
• Coordinating local purchasing process for relief items required by IFRC for needy regions according to set descriptions.
• Handling conference arrangements and lodging. Corresponding with foreign and regional delegates of the International Federation of Red Cross and Red Crescent.
• May develop and maintain computerized spreadsheets to enter information and generate reports; may produce, revise, or refine formal presentation materials.
• Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information; creates new files and purges old files according to established procedures; updates and corrects file information to maintain accurate files; merges and assembles files to maintain records; delivers and/or picks up files to provide requested information.
• Prepare agendas and takes minutes at General meetings and steering committee meetings.
• Conduct interviews with youth recommended to participate in regional and international RC/ RC and other NS activities.
• Preparing financial reports for donations and expenditure.
• Preparing shipping documents for donated items.
•Sending Both Local & direct Purchasing orders to our principal VWR.
•Handling all company’s E-Mail correspondence with our principal VWR International (Sending & Receiving E-mails related to both Local & direct orders).
•Revising customers conditions for both local & direct orders to ensure its conformance to the accepted conditions.
•Checking acknowledgements, and Proforma invoice, prices, and quantities for both Local & Direct orders.
•Follow up shipping procedures, documents, legalization, and copies required.
•Filling different orders(SAMORAL's orders & Direct orders for customers).
•Handling all related problems:
oconditions mismatching.
oreceipt of incomplete documentations.
oshort shipments & Credit Memos.
•Follow up customers accruals and vendors liabilities.
•Performing some administrative tasks:
-Filing all customer related documentations either for local or direct orders.
-Handling incoming and outgoing faxes.
-Hotel reservations for gusts.
•Responsible for GM”s incoming and outgoing calls.
•Handling incoming and outgoing faxes.
•Responsible for arranging meetings and appointments.
•Hosting GM's visitors.
•Typing all external; and internal correspondences.
•Experienced in Internet Searches and Mails.
•Taking responsibility for some import export functions as follows :
1.Issuing all price offers .
2.Revising all shipping documents to ensure that they are all right.
3.Follow up the shipment releasing method procedures till the storage stage .
4.Deal with banks, shipment agencies and other governmental institute to fulfill documents for the releasing method.
I'm still studing MBA till present I am in 4th semester ,expected graduation November 2008, GPA till now 3.84.
Grade:Good
Good Degree.
