Office Manager
Amanat Holdings PJSC
Total des années d'expérience :16 years, 8 Mois
Office Manager to Chief Investment Officer & Investment Team - Investments
• Manage the offices of the CIO, two Investment Directors, two VPs and four Associates
• Schedule meetings, send invites, screen calls, e-mails and reply when required
• Handle all daily admin work of the team
• Manage travel requests, get quotes, book itineraries and rent cars at different destinations
• Assist with various visa applications
• Record meeting minutes and distribute action plan to involved members
• Keeping updated record of all invoices, purchase requests and payments
• Translate investment teasers, proposals and other documents
Legal Assistant to General Counsel and Senior Vice President
• Provide professional legal translation.
• Provide legal and administrative support to the General Counsel and the legal department
• Manage the relationship between external law firms and in-house lawyers
• Keeping track of all invoices and follow up on payments
• Manage the agenda and meetings of the General Counsel and act on his behalf when required
• Create ledger of invoices and any other expenses
• Manage the attendance and the stationary requisitions for the legal department
• Prepare for meetings/workshops by sending invites, record minutes, distribute action plan and follow up on the actions required.
• Handle correspondence and court notices
• Draft and translate official letters, memos, and any other documents as needed.
Personal Assistant to the Executive Office at Millennium and Copthorne International Hotels - Regional Office - Dubai
• Manage and streamline the agenda of the CLO & CFO and handle two busy diaries by confirming availability, coordinate meetings and take minutes of Operational meetings and Legal Negotiations.
• Provide timely, accurate and professional legal translation.
• Prepare and distribute meeting agenda prior to meetings, record minutes, collate required information, distribute minutes with action plan and follow up on the implementation of the action plan on behalf of my Manager.
• Manage internal and external correspondence for the Executive Office including emails, letters, faxes, telephone calls and greeting walk-in visitors. Ensure that all Management /staff are informed of any memos/notices from the Executive Office that need to be circulated for their information and/or action.
• Coordinate complex travel itineraries for business trips and arrange related documentation to business travels including reports and presentations.
• Responsible for safekeeping of all original contracts and archiving of significant documents and maintain accurate manual and automated filling system to maintain records of departmental correspondence, documents and reports for easy retrieval purpose.
• Prepare presentations, excel budget and balance sheets, draft legal documents, prepare and ensure subject folders for each project are up to date.
• Build and maintain a good network of working relationships with hotel Owners, General Managers and Investors and follow up on all correspondences sent to them.
• Translate, edit and proofread any office documents (English- Arabic - English).
Management & Personal Assistant to the Ambassador of Historical Relations between Denmark and the Arab World / Chairman of Helnan Hotels
• Monitoring and responding to emails on behalf of the Chairman
• Managing Chairman’s business and personal diaries
• Organizing meetings, board meetings and management meetings
• Organizing travel and preparing complex travel itineraries, for Chairman and management staff, clients and personal friends and family.
• Prepare press releases for major and diplomatic events attended by the Chairman
• Regularly stand in for the Chairman, making decisions and delegating work to others in his absence.
• Write, edit and translate any announcements, official letters and memos coming out from the Regional Office.
• Manage the daily workflow for the head quarter & the regional offices in Egypt & Denmark.
• Manage and provide daily administrative support to ongoing office operations which include but not limited to preparation of word documents, excel sheets, power point presentations.
• Handle administrative correspondence, memos, minutes, and reports.
• Translate letters and any needed materials.
• Media Monitoring.
• Maintain an effective and updated filing system (automated and manual).
• Handle all incoming / outgoing faxes, telephone calls & correspondences.
► Write editorials, press releases and cover stories, edit magazine content and articles (Samples are available upon request).
► Manage monthly E-newsletter content and contests.
► Translate press releases, case studies and articles from Arabic to English.
► Write & organize success stories, interviews, media kits and Companies' profiles.
