Office Manager
Stealth Startup@ DMCC
Total years of experience :16 years, 11 Months
• Supervise and verify activities of the office, maintenance of attendance and leave records necessary for processing payrolls of employees.
• Handling company Trade License Renewal, Employee Visa Application/ Cancellation/ Renewal.
• Verify the terms of employment & contracts for new employees.
• Monitor all day-to-day office functions.
• Dealing with Health Insurance Companies for employee insurance.
• Dealing with Petty cash required for the day to day operations of the business.
• Liaising with Auditors.
• Bank reconciliation, Monitoring cash inflow and outflow of the company.
• Systematic implementation of payroll system.
• Keeping track of Suppliers, Consultants and arranging payment on due dates.
• Arranging Telegraphic transfers to Sellers.
• Preparation of final settlement of those resigned or terminated staffs.
• Supervise and verify activities of the office and maintenance of attendance and leave records, necessary for processing payrolls of employees.
• Handling employee Visa Application/ Cancellation/Renewal.
• Work closely with management and employees on all grievance issues within the company.
• Provide senior management and others with various types of employee reports including absence, compensation, annual leave, overtime costs.
• Verify the terms of employment & contracts for new employees.
• Monitor all day-to-day office functions.
• Manage company Trade License Renewal.
• Dealing with Lessor for company Tenancy Contract Renewal.
• Dealing with Health Insurance Companies for the renewal and negotiating for the best price and payment terms, liaise with the Insurance Company for all the medical matters associated with the company.
• Assisting Group Finance Manager in accounting & financial functions of the company.
• Preparation & monitoring of Aged Receivables on weekly basis.
• Dealing with Petty cash required for the day to day operations of the business.
• Handling Payables.
• Liaising with Banks/Local Authorities/Auditors.
• Bank reconciliation, Monitoring cash inflow and outflow of the company.
• Systematic implementation of payroll system.
• Liaise with bank authorities for Bank Guarantees requested by the customers.
• Preparation of final settlement of those resigned or terminated staffs.
• Preparation of Invoice / Delivery Orders.
• Responsible for the preparation & placing of LPO with the Suppliers.
• Negotiating with the Vendors to ensure the best price and payment terms.
• Communicate and maintain relationships with all vendors as well as establishing new ones.
• Attending Management Meetings and Projects Meetings for Purchasing Plans.
• Following and tracking the supplier's payments to avoid any disturbance that might effect on the work progress.
