Accountant
Richemont Dubai FZE
Total years of experience :17 years, 9 Months
1. Processing Supplier's invoice in SAP
2. Checking all the supplier invoices to make sure that it is in accordance with company's policy and it is compliant with FTA's VAT regulation.
3. Making sure that all supplier invoices are posted on time in preparation for payment cycle run
4. Liaising with Brand Department with regards to the approval on invoices
5. Assisting the Business Controller during month end closing: Prepayment amortization and month end accruals.
• Analyzing and recording of all the company’s daily transactions in accounting system (Quick Books), such as Cash Disbursement, Cash Receipts, Sales Transactions, Purchases and Monthly Journal Voucher
• Prepare Monthly Bank Reconciliation of 2 bank accounts (AED and USD)
Reconcile vendor statements, research and correct discrepancies
• Prepare telegraphic transfers for daily disbursement of the company
• Prepare monthly Balance Sheet and Profit & Loss for Management
• Manage the yearly statutory audit for renewal of Trade License
• Prepare Sales Invoice and Follow up payments to the customers
• PRO Officer - submit the employees documents needed for visa processing.
• Handling the company’s renewal of Trade License, Chamber of Commerce License and other administrative work.
Recording and checking of daily transactions in Company’s Accounting System (Navision), such as Bank Disbursement, Cash Receipts, Revenue, Journal Book.
Prepare Monthly Bank Reconciliation of 3 bank accounts (AED, USD and EUR)
Prepare Telegraphic transfer for daily disbursement of the company.
Prepare balance sheet to be submitted to the head office of the company in Cyprus
Preparing purchase order and sales invoice.
Sales Coordinator/ Billing/ Invoicing Duties:
• Dealing with customers: sending Sales Quotations, accepting Purchase Orders, sending Sales Order Acknowledgment
• Coordinating with suppliers/ factory: Preparing Purchase Orders and sending to our supplier for their delivery.
Coordinating the orders of our customers to our factory/ suppliers, confirming the availability of product and date of delivery; and also the logistics/ forwarder company who will handle the logistics of the goods
• Coordinating to the customers the confirmed date of delivery; and coordinate with their logistics/ forwarder
• Preparing Sales Invoice (as per INCOTERMS), Packing List and Delivery Note
• Monitoring/ tracking of orders/ shipment from supplier to customers
• Sending orders to suppliers for our stock orders and coordinate with our forwarder/ logistics
• Prepare documents necessary for custom clearance and sending to our Courier, such as Proforma/ Commercial Invoice, Packing List, and Delivery Advice
• Contacting our forwarder/ courier to pick up the purchased goods from suppliers and/or to deliver the goods to our customers (Third party drop shipments)
Accounting Duties:
• Assisting and coordinating with the External Auditor during their audit for 2 consecutive financial year audit.
• Recording of daily transactions in Company’s book of accounts, such as Cash Disbursement Book, Cash Receipts Book, Revenue Book; Journal Book; Petty Cash Journal Book
• Prepare Monthly Bank Reconciliations (3 bank accounts)
• Petty Cash Fund Management; maintaining the petty cash balance; tie up with balance per records
• Recording the PCF payments and liquidation in Petty Cash Journal
• Prepare Check Voucher and cheques/ telegraphic transfers for daily disbursement of the company
• Reviewing Expense Report of engineering/ staff and paying through petty cash fund
Administrative Duties:
• Acted as Receptionist in the company; answering queries from customers/ outside parties.
• Assisting the needs of Managing Director in any business activities he handled
• Performing other necessary administrative duties in the company.
• Prepare Check Voucher for daily disbursement of the company
• Prepare Joint Venture Remittances (House Share and Loan Processing Fee)
• Prepare Monthly Bank Reconciliation (multi-bank accounts)
• Prepare Government Tax Remittances such as VAT, Withholding tax (BIR Form 1606)
• Check and post the monthly payments of the buyers to the ASCI Accounting System
• Check and Process the commission expenses to be paid to the agent
• Prepare monthly remittances report to be submitted to the company’s joint venture
• Prepares Schedule of Payments, Payments Application and Statement of Account
• Post the Monthly Collection to the Aging of receivables from buyers
• Prepare other reports needed by the Top Management
• Handling and supervising mainly the daily sales transactions of Sales Branch/ Unit in the Mall.
• Performs sales activities like taking Job Orders from customers, selling, invoicing and merchandising.
• Prepares regular daily reports namely - daily sales report, daily Job Order Report and collection report.
• Coordinating and dealing with customers as to their specific orders
• Preparing and submitting the daily job orders of customers to head office for manufacturing and delivery
• Represents the Company and coordinates with the mall administration for any correspondence, updates, memo and other related matters.
• Participates in the implementation of any marketing and promotional activities set by the Company.
• Coordinates with Head office for matters related to orders, sales returns, defects, reports, collections and other related matters.
• Preparing Sales Invoice
• Preparation of Government remittances (SSS, PHIC, HDMF)
• Preparing semi-monthly Payroll
• Recording of daily cash disbursement to cash disbursement book
• Recording of company’s transactions in Books of Accounts(Manual thru MS Excel) such as:
- Official Receipts on Cash Receipts Book
- Check Voucher on Cash Disbursement Book
- Sales Invoice on Sales Book
I have an outstanding GPA of 85 percent in more than 500 graduates. Had won quiz bee contest in Accounting during 2nd year of college.
I had taken material units or subjects in Accounting in University of Baguio until 3rd year of College. Moreover, I continued to study accounting in Philippine School of Business Administration until 2008.