Secretary
Tarmac
Total years of experience :17 years, 10 Months
• Report directly to the President & Gen. Manager
• Arrange business & personal appointments, meetings & presentation.
• Responsible in updating the business diary.
• Deal with the foreign suppliers of FIRE PROTECTION SYSTEM, the company being the sole distributor in the Philippines.
• Communicate with branches in the provinces, regarding the sales status, requirements, etc.
• Handle all incoming & outgoing mails and faxed documents from different investors / suppliers and clients.
• Delegate paper works as per President’s instruction
• Check and send incoming & outgoing e-mails.
• Coordinating and responding to all requests of internal meetings.
• Arrange hotel reservations for conferences and seminars and for the accommodation of the suppliers from abroad.
• Responsible for keeping & filing all confidential files.
• Act as receptionist to all visitors & associates of the President & Gen. Manager.
■ Performing various executive and administrative support duties that are highly sensitive and confidential.
■ Coordinating in office management related activities for the executive, administrative, or commission.
■ Researching, compiling, assimilating, and preparing sensitive and confidential documents, and briefing the executor or administrator regarding content.
■ Reviewing, proofreading, and editing documents developed for the signature of the administrator or executive.
■ Making travel arrangements, preparing itineraries, preparing, compiling, and maintaining travel records and vouchers.
■ Recommending actions to be carried on office expenditures like supply and equipment needs
■ Prepare correspondence, reports, and materials for publications and presentations.
■ Setup accommodation and entertainment arrangements for company visitors.
■ Prepare and maintain President's expense report.
■ Answer telephones and handle in appropriate manner.
■ Handling and managing the process of visa issuance/residence transfer in coordination with PRO
■ Receiving, short listing and processing new CV's on a daily basis.
■ Prepare the attendance sheet and keep tracking the attendance of all employees.
■ Process and keep records of leave for employees.
■ Preparing the documents like salary certificate, inter office memo, circulars etc.
■ Arrange all necessary requirements for a new employee in the office.
Coordinating all options to maintain a efficient travel program. ■
Work on education and save experience requirements. ■
Communicates with customers regarding travel needs. ■
Contributing to team effort by accomplishing related results as needed. ■
Maintain travel resources by assembling, filing, and updating data bases. ■
. System work on Amadeus & Galileo for ticketing ■
Assistance for the selection of the best tourist destinations.■
Submit reports on ticket sales the Director. ■
■ Book tickets and hotels for Clients and obtaining visas.
■ Coordinating & Follow-up with Clients.
■ Assist with establishing a higher level of travel sales.
■ Maintain buddy pass program for employees.
■ Make reports of the monthly ticket sales
Sociology is the study of the social life of human beings, either in groups, or communities, has been known sometimes as a study of social interactions. He directed the development of a relatively new academic in the early nineteenth century and cares about social rules and processes that bind and separate people not only as individuals, but as members of associations, groups and institutions.
