Grants & Community Outreach Officer
International Rescue Committee
Total years of experience :19 years, 6 Months
Checked all the applications received against announced RFA in the light of provided guidelines. Ensured that all application marked as complete in the database are complete in actual and contain correct and adequate information.
Managed application logging database and kept it updated. Ensured that information punched in the database matched with the actual documentation and requirements.
Prepared weekly, monthly and quarterly reports.
Prepared grant files in compliance with the Grants Manual & USAID Standards.
Conducted pre-award assessment process of selected implementing partners.
Prepared Grant agreements prepared and updated grant files in hard and soft.
Ensured timely disbursement of funds to partner organizations soon after the completion of agreed millstones.
Monitoring of partner organizations to ensure funds spending according to agreed work plans, budgets and compliance with USAID rules & regulations.
Prepared vouchers and posting into data base, proper filling system for all Cash, bank transactions and tax related affairs
fMaintaining proper records/documents for external audit purpose. Prepared funds forecasting for Pakistan Projects
Working on proposal writing for different donors.
Budgeting & budget controlling for multiple donor like ECHO, ADH, WHO, NIN, BMZ, AA.
Budgeting, budget controlling and audit of implementing partners (REED, LASOONA, SUNGI, CARAVAN, NIDA and PAIMAN).
Financial monitoring and capacity building of implementing partners.
Implemented Organization’s Admin, Financial, Logistic, HR, Security rules and regulations at Regional Level.
Monthly reporting to head office in Islamabad regarding cash, bank, administration and logistic related affairs.
Preparation and posting of vouchers into data base, proper filling and maintenance of project financial record.
Maintained proper records / documents for external audit purpose.
Budgeting for regional office and close coordination with Country Office for BVAs.
Trainings and conferences arrangements.
Inventory Management (IT, Telecom equipment, furniture & fixtures, other assets etc)
Arranged and facilitated Donor’s visits (USAID visits to Project Area).
Supervised Support Staff, Office Management & Maintenance, Supplies Management, ensured good working environment.
Boarding & Lodging arrangements.
Contract management (office, warehouse, Security Company, vehicles contract management).
Personnel file maintenance (leave record, attendance and time sheets, medical claims).
Participated in staff recruitment, positioning and appraisal process.
Fleet Management (vehicle allocation for field activities, log books maintenance and regular follow up, fuel consumption record, vehicles service & maintenance, vehicle hiring for office and material transportation (according to weight & volume), drivers hiring and training).
Acted as security focal person at regional level.
Responsible for whole Supply Chain of Project according to the MSF standard policies.
Contact person with the projects:
Received and encoded project orders and internal requests and approval by Technical & Logistic Coordinator for non-medical orders and by Medical Coordinator for the medical orders.
Prepared statistics on request of the Log base/ Technical & Logistic Coordinator in order to analyze the whole purchasing for ongoing field activities.
Procurement of various goods from local and national market (product selection, tenders, bids, sampling, vendor selection, PO issuance, quality, quantity, time line follow up, reception and delivery).
In charge of collecting the authorizations and signatures to validate the documents.
Ensured transparency of provided invoices, (rate, quantity, quality, delivery time.). Also made sure that personal interests of purchaser are not involved. Elaborated and followed up the lists of prices per supplier and per family article.
Updated MSFB data base (Logistics6.9 and 7) on permanent basis.
Monitoring of back orders once a week.
Warehouse management (Material ready for various project locations, inventories, minimum stock etc). Kept track of non - consumable items.
Briefed all new Expatriates and National Staff regarding Logistic Supply Procedures.
Trained support Staff on Supply Chain Procedures (Store Keeper, Assistants)