Purchasing Supervisor
Emirates Future General Trading Co. LLC
Total years of experience :10 years, 10 Months
Purchase Function-:
•Carrying Out Purchase Analysis after receipt of Purchase
Requests like floating enquiries and taking quotations from
Vendors
•Preparation of Price Comparison spreadsheets for purchases
•Carrying out negotiations with Vendors
•Liaising on Technical queries and specifications with end users
•Preparing Purchase Orders and getting them
Authorized from concerned authorities and then sending them to vendors.
•Carrying out purchases till finalization stage
•Logistics Coordination for delivery of materials
•Making sure that the material reaches stores and
Taking confirmation from stores about correctness of
Material and getting Goods receipt note is made by stores and authorizing the same
•Informing the vendors about poor quality goods and then following up on claims
•Finding out from vendors about product availability
•Certification of invoices for payment to vendors
•Preparation of Bank Reference Letters and Credit Application Forms
•Drafting of Sub Contracts
•Purchase and Inventory Management
•Preparing weekly, monthly and quarterly Purchase Reports and sending them to management for review
•Maintaining relationship with suppliers
•Co-ordination with accounts and suppliers on payments and credit terms
•Assist with preparation of inventories for all products
•Generating monthly reports on materials procured for management
•Visiting trade fairs for better sourcing and supplier relations
B) Logistics Function-:
• Making sure that the products reach on time to the store and is same as ordered
•Communications with company warehouse to
Assess current materials/equipment Log/stock
•Liaising with suppliers for shipment documents and tracking of shipment
•Co-ordination with clearing department on shipment clearances and ensuring that the shipment is cleared on time without any problem
Projects Handled:
•Procurement of daily requirement of meat, packing materials, spices, butchery items, chemicals for
Major supermarket chains in UAE including ADCOOP, Sharjah Coop, Mega Mart, GEANT etc...
•Procurement of animal fodder for animal farm in Al Ajban, UAE and Kuwait
•Procurement of consumables and engineering items for Al Ajban Farm, UAE and Kuwait farm
•Procurement of engineering items, restaurant equipment for construction of restaurant in Abu Dhabi
•Procurement of equipment and consumables like salt, chemicals for leather tannery in Al Ajban Farm
Materials procured:
•Meat-Chilled & Frozen, packaging materials, spices, butchery and kitchen equipment, engineering materials like tanks, concrete, sand, building materials and consumables, shade nets and protection items, PPE, Animal fodder, cleaning chemicals, medicines for animals, salt for tannery
Assisting National Sales Manager.
Coordinating between Sales team and Customer Service for all queries.
Support Sales team with sales update & reviews.
Keep track of Stock Reservation / Availability.
Preparing & sending the quotations as requested by the customers.
Relays update to sale team of new items, promotions, stock, price change that need to be implemented at once.
Collect the orders from sales person and passing to customer service for invoicing and follow-up with warehouse for items deliveries to customer locations.
Preparing GRV’s and passing to inventory for Credit Notes.
Making daily sales report and monthly sales report.
Preparation of Official letters/Filing Docs.
Keep track of Annual leaves of team.
Updating the list of Employees/Mobile numbers & details.
Responsible to follow-up signatures for document process.
Keeping track of all data and filing the agreements & others.
Answer the telephone calls related to the department.
• Post Graduate Diploma in Computer Sciences in 2001 from Govt Post Graduate College for Women, Rawalpindi. (Pakistan)
Intermediate Examination (F.A.) in 1998 from Board of Intermediate & Secondary Education Rawalpindi. (Pakistan).
Secondary School Examination in 1996 in Science subjects from Board of Intermediate & Secondary Education Rawalpindi. (Pakistan).