Sr. Document Controller
Ruwais Fertilizer Industries
Total des années d'expérience :4 years, 8 Mois
• Report to the General Manager and Operations Manager
• Working in close co-ordination with various departments within the organization.
• Co-coordinating with Project Management Consultant (PMC)
• Filing of all proposal and projects documents in respective proposal and project file, serially and number wise.
• Proper filing of transmittal letter in serial number wise.
• Making sets of drawings printed and preparation of a transmittal letter and informing the contractor and subcontractor to collect the documents.
• Receiving all mails, faxes, emails and couriers related to the project through the Project Manager and forwarding to the concerned personnel.
• Taking print out of all Proposal documents and filing in a box file as mentioned on the proposal document and paste a checklist of proposals in that particular box file on the face of the box file to keep a track.
• Taking print out of all projects correspondence and filing in a box file project wise.
• Labeling the separate box files with proposal and project number wise and project and proposal details.
• Managing and updating logs/registers for incoming & outgoing mails following up with the concerned staff for actions to be taken.
• Receiving the commented drawings/documents from concerned staff in COMPANY will be forwarded to the CONTRACTOR’s Project Manager with an official transmittal.
• Replace the old drawing with revised drawings and arrange to forward the same with a transmittal letter to contractors.
• Receiving Design Change Authorization (DCA) Forms from PMC and distributing the same to the concerned staff in other Depts. within COMPANY and following up in getting their acknowledgements and forwarding COMPANY’s comments to PMC.
• Preparing Manpower Mobilization Request (MMR) for PMC and obtaining approval from COMPANY Management.
• Receiving the Request for Letter of Assistance from EPC Contractors for their personnel/vehicles, forwarding the same to Administration along with the legal documents and follow up until receipt of Letter of Assistance.
• Managing appointment scheduling, meeting coordination, liaising with EPC Contractors/PMC/Other Subcontractors.
• Receiving the Agreement Documents prepared by PMC and forwarding the same to EPC Contractor for their review and record.
• Attending the customer calls / inquiries and forwarding Request for Quotation to the concerned departments.
• Receiving all mails, faxes, emails and couriers on behalf of the division and forward to the concerned personnel.
• Co-ordination with other departments for clarifications and information related to the projects.
• Maintaining and following the filing system relating to ISO 9001:2000 standards.
• Logging incoming call details, raise complaint logs, and raise inquiry sheets, type quotations, business letters and inter-division/department correspondence.
• Preparing invoices and dispatching them through Courier
• Managing appointment scheduling, meeting coordination, liaising with Clients.
• Creating, transcribing and distributing meeting agendas and minutes.
• Providing HR assistance including record and maintaining all correspondence relating to staff.
• Maintaining the weekly report for the Senior Officials.
• Assisting in preparing Local Purchase Orders (LPOs) and making orders for Local and International Purchase.
• Maintaining hard copy and electronic filing system.
• Coordinating with Advertising department and making Company Profile for Presentation.
• Extending courtesy to the Clients / Customers.
• Maintaining the confidentiality and Secrecy of the related issues.
• Handling all types of documentation works, Quotes, Tenders, and Contracts & Agreements.
• Report to the General Manager and Operations Manager
• Working in close co-ordination with various departments within the organization.
• Co-coordinating with Project Management Consultant (PMC)
• Filing of all proposal and projects documents in respective proposal and project file, serially and number wise.
• Proper filing of transmittal letter in serial number wise.
• Making sets of drawings printed and preparation of a transmittal letter and informing the contractor and subcontractor to collect the documents.
• Receiving all mails, faxes, emails and couriers related to the project through the Project Manager and forwarding to the concerned personnel.
• Taking print out of all Proposal documents and filing in a box file as mentioned on the proposal document and paste a checklist of proposals in that particular box file on the face of the box file to keep a track.
• Taking print out of all projects correspondence and filing in a box file project wise.
• Labeling the separate box files with proposal and project number wise and project and proposal details.
• Managing and updating logs/registers for incoming & outgoing mails following up with the concerned staff for actions to be taken.
• Receiving the commented drawings/documents from concerned staff in COMPANY will be forwarded to the CONTRACTOR’s Project Manager with an official transmittal.
• Replace the old drawing with revised drawings and arrange to forward the same with a transmittal letter to contractors.
DEGREE: Name of the Degree: Diploma In Biomedical Engineering (Electronics) YEAR: 2007 UNIVERSITY: Government Polytechnic College Vechoochira 12th:
YEAR: 2002 SCHOOL: Sivagiri Sree Narayana Senior Secondary School