Registrar
Iqraa Bilingual School
Total years of experience :15 years, 1 Months
• Filing all income and outgoing original YIACO’s documents.
• Organize and maintain appointments.
• Handle daily normal secretarial tasks.
• Answering & routes callers, take messages and provide information after getting approval from the direct manger.
• Photocopying, mailing, faxing, dealing with correspondence and writing letters.
• Attend meetings, take minutes and distribute them.
• Produce reports, documents and presentations.
• Creating and maintaining office systems to deal efficiently with paper flow.
• Maintain hard copy and electronic filing systems.
• Follow up with law cases and prepare a manly report for the direct manager.
• Prepare the agenda and documents for the BOD and Committees meetings
• Transcribes drafts, proofreads and revises correspondence, memos, agendas, minutes, resolutions and policies.
• Prepare meeting schedules making prior arrangements, meeting agendas, registering, typing, filing and distribution of the minutes of meetings.
• Complies reports which may require input from all/other departments
• Provides administrative support for the completion of documentation of agenda items for Board, Operations or any other meetings.
• Responsible for maintaining electronic filing system and/or hardcopy documentation for required records files and reports.
• Coordinate reports/schedules of top management employees
•Handle the registration of YIACO’s agency with the MOC and prepare the reports and feedback for the direct manager.
• Performing all secretarial and clerical duties as assigned by doctors.
Type, edit and handle patients reports assigned by doctors.
• Filing and organize all documents of Patients in our department oxcure
• Register telephone numbers using phone register.
• Prepares schedules for doctors and handle the appointments.
• Type and print out all invoices by using clinic’s system for patients who want to pay for their visit or Medicine.
• Handle the outgoing emails to French and USA, and follow up with them for our Patients analysis .
• Use fedex programme to send our package for analysis to French and USA. And follow up with them.
• Performing all secretarial and clerical duties as assigned by the principal.
• Prepares and file parent circulars, monthly informative letters and field trip letters.
• Obtains field trip permissions from the ministry and organize forms.
• Compiles student information format reports and records all information daily.
• Schedules meeting for the principal with parents and other staff and manage all conferences and meeting for with parents and teachers.
• Register telephone numbers using phone register.
• Prepares schedules for timetable (the school calendar and special events).
• Preparing school newsletter and digging it monthly.
• Organizing the recess duty time for teacher.
• Translating letters which sent out from the school to the parents.
• Handles the money collection for events and clubs provide lists for the accounts.
• Handles the translation during the meeting that happen between non spoken English parents and the principal or teachers.
• Designs the invitation cards which sent to the parents to inform them about the events and celebration day.
• Designs and handle assembly awards and the certificates given to the students.
• Handles and schedules the timing for the parents during the conference days.
• Worked as receptionist for three months and handled.
Handling the main role such as phone register, customer care, following up with the delegate (mandoub).
• Worked with the account department as a secretary for some months
Handling the main there such as typing letters and transfers it, written faxes and sent it, making invoices and translates if needed.
• Handle a general manager secretary position for two months.
• Typing letters and contracts.
• Translation letters.
• Monitor computer network and ensures appropriate back-up and storage of computer files.
