Head of administration
Alkhabeer capital
Total des années d'expérience :25 years, 5 Mois
• Assist management in the development and implementation of appropriate budget for administrative function.
• Contributing Administration information and analysis for business planning and forecasting process.
• Developing and implement of the short and long-term departmental goals, policies, and operating procedures.
• Ensure all company facilities maintain including identification and negotiations of third-party vendors, management and review of services provided implementation of maintenance plan.
• Analyze and organize office operations and procedures such as flow of correspondence, requisition of supplies, building maintenance, including office machinery equipments, establish uniform correspondence procedures and practices.
• Prepare activities’ reports for guidance to the management.
• Overall responsibility of Government relations such as ( Ministry of Interior, Ministry of commerce and industry, Ministry of investment, Municipalities, and Civil defense ).
• Identify the training and development priorities of the department in consultation and ensure that staff are adequately skilled to meet future requirements.
• Supervise the Administration staff, assign work activities, monitor performance and review results.
• Monitored administration services such as housekeeping, maintenance of office buildings, company accommodation, stationary, official trips and ticketing to ensure that the required administrative services are efficiently provided to the employees of the company. Monitored the maintenance of all employee records which includes leaves, cases, attendance, training, personal details, etc. for easy accessibility and retrieval.
• Led, guided and supervised subordinates through training, performance counseling and resolving internal conflicts. Handled internal transfers and promotions to ensure optimal level of performance and development.
Responsible for interviewing and hiring new staff.
• Responsible for conducting personnel evaluation, implementing training programs, and establishing employee’s incentives.
• Administration of all company benefits, including health care and bonus.
• Developing Job descriptions.
• Designing Organizational Structure.
Taking more HR and Administration responsibilities:
• Work with MENA HR Director to review and update Saudi Policy Manual. Update ISO policies in coordination with Technical dep.
• Co-ordinate with MCM to identify training required for their people and deliver Skills training required within the set budget.
• Investigate and propose different offers regarding the WLB initiatives.
• Ensure PMP process taking place on time.
• Align on Donation Budget with Finance and Align with MCMs on identified Organization to donate.
• Select & hire new staff following all the legal requirements.
• Select & hire interns from Saudi universities, colleges & institutes. Co-ordinates their training needs in the company.
• Co-ordinate with the insurance company and record the company policies properly.
• Oversees the stationary purchase, arranges & receives courier, Purchases office furniture..etc
• Prepares Monthly payrolls for all employees.
• Maintains employee files.
• Identifies & finalize the contract for the food suppliers.
• Identifies & finalize the contracts for the Security company. Ensures proper training to adopt the SCJ standards & safety requirements.
• Coordinates with the manpower supply contractors.
• Prepares the GOSI monthly reports.
• Ensure all Transactions are done in accordance with government rules and regulations, and company policies and procedures observing the highest level of ethical standards.
• Handle all travel arrangements for all employees (Visas & air tickets, hotel reservation ...etc).
• Coordinates with all government offices such as the Labor Office, Ministry of Industry and other government offices.
All personnel functions, without exception for example the Personnel files, leaves, all kinds of official letters, follow-up attendance and absenteeism, overtime, warnings..
Follow-up the insurance Policies related company and staff.
Work is focused on customer service and guidance.
And also focused on management sessions to be completed
لايوجد
Distance Learning