Samia Dafir

• Streamlining internal and external coordination by acting as Focal Point of Contact for the
Deans Office.
• Maximizing efficiency by providing comprehensive executive support to The Dean : including
preparation of correspondence, strategic presentations, calendar management, travel
planning and other tasks as required.
• Expediting decision-making by providing concise and evidence-based reports.
• Acting as custodian of the Deans Office Standard Operational Procedures and guidelines, in
charge of designing and updating the Office and Orientation Manuals.
• Facilitating the timely completion of several enhancements of administrative procedures,
through creativity, development of new skills and successful collaboration with stakeholders.
• Coordinating strategic events, WCM-Q Joint Advisory Board meetings, monitoring progress
and timely completion of action points. Holding post-event debriefs and assessing achieved
objectives.
• Processing incoming agreements and faculty-related paperwork, ensuring a thorough legal
review and a prompt execution of agreements.
• Representing the Deans Office in interdivisional vendor review and project awarding
committees.
• Preparing and submitting monthly financial reports, tracking funds availability, processing
claims and honoraria in line with the policy.
• Handling procurement requests, coordinating with vendors, assessing proposals, processing
payments through ERP.
• Managing and updating the Deans Office website pages.
• Managing The Deans medical licensing in Qatar and in the US, monitoring its validity and
completing renewals in a timely manner.
• Maintaining The Deans DHP profile and IRB Research and Projects, ensuring full compliance
with respective requirements at all times.

• Provided executive support to Executive Director by preparing statistical reports, conducting
research, preparing memos, presentations and coordinating submissions as required.
• Acted as focal point for coordination with President & CEOs Office for submission of data,
management reports and other requests.
• Processed incoming correspondence, submissions and reports to analyze significance and
priority-level prior to dispatching for execution, with necessary follow up.
• Updated monthly management reports and monitored the implementation of assigned action
points as per given timeline. Reported back to Senior Management as required.

• Coordinated the implementation of the Group marketing campaigns & events.
• Reviewed proposals and assisted during the awarding of marketing & events projects based
on relevancy, compliance with the companys norms, creativity & flexibility.
• Facilitated sourcing and procurement and invoicing via ERP system.
• Managed internal & external correspondence.
• Eng/Ar Copywriting, created/edited artworks, uploaded online content and addressed online
queries.

• Managed the Senior Managers Office and assisted Sales & Marketing Section Head to
coordinate assigned projects.
• Prepared MIS Daily Sales Report (DSR), monthly overtime sheets, and periodic reports to
Toyota Motors, Japan when and as required.
• Monitored monthly sales trend and targets achievement, ensure proper reporting to
management and higher management.
• Internal and external marketing coordination as required.
• Assisted sales staff with Customer Support matters, channeled HR requests, assisted with
applicants pre-selection, managed attendance and leave systems.

• Managed long term vehicle lease portfolio (B2B), met potential and existing clients and
channeled their requirements, ensuring both parties expectations are met.
• Processed vehicles handover/takeover agreements, monitored accounts, vehicle use and
payment incidents to help achieving targets.