Contract Administrator
Sydney Trains
مجموع سنوات الخبرة :19 years, 2 أشهر
Cost of Project: AUD$ 630 Million | Clients: Sydney Trains | Project: L3C Railway Maintenance and Logistics Services of Sydney’s Metropolitan Passenger Rail Fleet.
Responsible for reviewing processes, and procedures, and monitor performance against contractual requirements for the Level 3 Rail Maintenance Contract, and providing advice to management on contract administration ensuring organizational policies, procedures, and contract conditions.
Key Contributions:
✪ Maintain records and information regarding Sydney Trains' requirements of the L3 Rail Maintenance Contract and assess achievement of these requirements in line with contracted deliverables and performance KPIs.
✪ Providing administrative functions for overall municipal affairs contracts.
✪ Managing contracts budgets, control, and optimize cost and productivity, minimize operations expenses, minimize time, and improve goods and services.
✪ Preparing financial data and financial analysis per each contract.
✪ Ensuring that business goals are accomplished by financial monitoring.
✪ Providing responses to bids, proposals and assist with contract negotiations.
✪ Conducting bidders’ technical evaluation whenever required.
✪ Assisting with the preparation of requests for proposals (RFP’s) for distribution to vendors.
✪ Ensuring that contracts are executed commercially in accordance with corporate guidelines and all warranties, bonds, insurances guarantee etc. are maintained and updated.
✪ Monitoring the performance of each signed contract.
✪ Coordinating with the finance department to ensure all correct billing and collection of revenues.
✪ Ensure compliance and adherence to laws, regulations, guidelines, and rules of company.
✪ Preparing executive level reporting, presentations, project controls, schedule management.
✪ Initiating and finalize procurement tasks through the SAP system.
✪ Any related required tasks requested by management.
✪ Liaising with the contractor on performance issues and if necessary, agreeing on time frames and methods for improvement on behalf of the Fleet Supply Chain.
✪ Managing Inventory change, Design change, obsoletion and warehouse rotatable & rolling stock including scrap.
✪ Providing advice and assistance to fleet supply chain and contract management in resolving disputes with the Contractor to ensure disputes are resolved quickly, good working relationships are maintained and organizational needs are met.
✪ Evaluate and recommend claims submitted by Contractors, including the calculation of losses incurred through coordination with the QS Team. I also formulate suggestions to resolve Contract issues.
✪ I prepare, issue, and respond to general correspondence to the contract.
✪ Lead the continuous improvement of contract processes through refining contract formulation activities, systems and procedures. Provide advice regarding contract procurement and types of underlying contracts and agreements (as necessary).
✪ Prepared and negotiated cost impacts and schedule changes with the Contractor for contract Change Orders/ Modifications - as a member of the Construction Negotiation Team.
✪ Assist/input into the financial budget to ensure the cost-effectiveness and value for money of contracts. Offer advice in the review and the approval of payment certificates, and invoicing from subcontractors and to the client.
✪ Assist in the preparation of legal and contractual documents such as; Requests for Proposals (RFP) and other legal or contractual documents.
✪ I have strong interpersonal, communication, and influencing skills.
Cost of Project: AUD$ 30 Million | Clients: Transport for New South Wales (TfNSW) | Project: Country Regional Network.
Responsible for assisting with the identification and substantiation of commercial issues relevant to the Head Contract. Reviewed, assessed, and processed payment requests, variations and claims, and invoices in line with regular budget forecasting and cost reporting to management.
Key Contributions:
✪ Reviewed, assessed, and processed payment requests, variations and claims, and invoices in line with regular budget forecasting and cost reporting to management.
✪ Participated in project-related meetings, worked closely with Construction, Engineering, Procurement, and Project Controls and reviewed project financial data.
✪ Conducted initial investigations with subcontractors to clarify the organization’s conditions relating to contracts for prospective projects.
✪ Coordinated project reporting in compliance with the Contract and internal requirements.
✪ Managed Progress & Variation Claims, Invoicing, and Timely Payment Collection. (Professional Services Contract).
✪ Supported identifying, reporting, and mitigating project risks, including record-keeping personnel being used on the Contract and their qualifications as required.
✪ Formulated minor contracts to progress work by consultants required for claim support.
✪ Assisted in progressing Risk and Opportunity items, including the identification of new claim opportunities by coordinating with other project team members to identify customer-related actions or inactions which resulted in constructive contract changes. Recommended and implement actions to document and request the additional compensation or time due.
✪ Participated in the performance review and reporting for contractors thereby contributing to the monthly reporting process, variation and claims reports, and Audit Reviews.
✪ Supported the development of robust supplier sourcing strategies for the business including but not limited to evaluating suppliers, conducting interviews with vendors, negotiating supplier agreements, and managing supplier and vendor contracts.
✪ Assessed and valued variations and contractual claims, ensuring that the requirements of the contract are met.
✪ Interpreted specifications and drawings to understand the scope of work for the project.
✪ Checked compliance and prepared to report on the commercial performance of the contract.
✪ Processed and recommended progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for a decision.
✪ Managed and drove the review process to ensure the award of all subcontractors within the required time frame and budget.
✪ Prepared, issued, and responded to general correspondence to the contract.
✪ Collaborated with colleagues across organizational lines to obtain and communicate business information necessary for Reporting purposes.
✪ Managed the procurement elements of bids and tenders ensuring the robust definition of requirements and commercial terms. I also constantly monitored what the company purchased, delivers, and spends to determine if goods are defective or not meeting performance demands.
✪ Implemented the procurement and contract administration activities within SAP (Ariba) including mentoring new team members.
✪ Created purchase requisitions, Purchase Order (PO) amendments and all other procurement related functions within SAP (Ariba).
✪ Managed the maintenance of a sourcing and contract tracking database.
✪ Developed a standardized and robust process to follow up on various packages, including coordinating with departments such as Procurement, Finance, Legal, and Supplier Management.
✪ Represented the Engineering and Technical Service Department team as a key user with Procurement, raising purchase requisitions and purchase orders and ensuring streamlined vendor integration
✪ Supported the wider team as required, in their day-to-day activities.
Cost of Project: AUD$ 150 Million | Clients: Transport for New South Wales (TfNSW), Sydney Metro | Project: Tangara Railway Technology Upgrade (TTU) & L3C Railway Maintenance Contract.
Responsible for providing lifecycle project management through to delivery including scope definition, business case development, feasibility studies, planning, cost management, design management, tendering, and estimating projects - through to successful delivery and completion on site all within the program, on time, and on budget.
Key Contributions:
✪ Supported the compilation and construction of the tender, evaluation, and selection of Professional Service Contracts, including obtaining firm prices and/or budget estimates for future works and variations and proof of necessary insurance.
✪ I played a leading and pivotal role in supporting the project executives, leaders and project managers in monitoring and controlling the performance of contracted services to ensure services are effective, meet statutory requirements and deliver the desired outcomes.
✪ I managed all matters regarding contract administration, claims, disputes, contract interpretation and cost analysis, coordinating with other departments where necessary to achieve this.
✪ I developed and executed detailed Contract Management Plans, including establishing KPIs and governance structures, risk identification and mitigation, monitoring performance benefits tracking and outcomes reporting, and intervening, where necessary, to achieve the objectives of the contract.
✪ I developed, implement and manage systems and procedures for the monitoring of the contracts to ensure that contractual compliance issues are resolved both timely and effectively across multiple work packages.
✪ I identified potential claims, check for compliance with applicable contractual terms and ensure effective negotiation and settlement of claims, coordinating with other departments where necessary to achieve this.
✪ Assisted with regular budget analysis and forecasting activities to ensure compliance with procurement rules and procedures.
✪ Prepared, issued, and responded to general correspondence concerning the contract to support business objectives
✪ Supervised the production of the project plans and schedules.
✪ Coordinated project reporting in compliance with the Contract and internal requirements.
✪ Managed Progress & Variation Claims, Invoicing, and Timely Payment Collection. (Professional Services Contract).
✪ Prepared, disseminated, and maintained the contract compliance matrix. Coordinating and supporting internal and external audits.
✪ Assisted the Project Director with commercial issues involving the Contract and Sub-contracts as necessary.
✪ Liaised with the Project staff as required to capture actual progress for reports and to identify any project-wide risks to the Project Director.
✪ Attended/chaired Project meetings and arrange the preparation of progress reports, performance reviews, and commercial reports.
✪ Ensured all activities undertaken are conducted with due regard to a high level of continuous improvement.
✪ Supported the development of robust supplier sourcing strategies for the business including but not limited to evaluating suppliers, conducting interviews with vendors, negotiating supplier agreements, and managing supplier and vendor contracts.
Cost of Project: USD$ 30 Billion | Clients: ADA | Project: Metro Rail Transit System (6 Lines, Total of 176KM).
Facilitated the compilation and construction of various tenders along with the assessment and assortment of professional service contracts. I followed government legislation and policies, collaborate with internal project teams/contractors/subcontractors to produce quality outputs and engage with other units to share information and solve issues. Adjusted plans and timetables to handle changes, maintain consistency and prepare subcontractor packages, scopes, lettings, and procurement schedules.
Key Contributions:
✪ I evaluated contractors' and subcontractors' performance as well as assessed variations and contractual claims to ensure the fulfilment of contract requirements.
✪ I Liaised with managers and clients to help facilitate the end-to-end process of each contract and potential deal.
✪ I participated as a member of the negotiating team, assuming responsibility for explaining positions and resolving matters of a business nature relating to the proposed contract.
✪ I monitored and managed corresponding invoices, labour requirements, health and safety requirements, and project deadlines to ensure contract compliance.
✪ I managed all contractual documentation and databases. Maintaining comprehensive records and implementing procedures for contract administration.
✪ I received, scanned, and filed documents. Maintained and updated schedules, reports, and registers.
✪ I negotiated skills, scoping and producing comparisons on procurement items, accurate pricing variations, and monthly forecasting. I also can work under pressure and have time management skills.
✪ Ability to build and maintain professional relationships. Management and leadership skills. Teamwork and cooperation. Strong attention to detail. Problem-solving abilities. Proficiency with a vast range of computer software programs.
✪ I prepared tender documentation required for the procurement of sub-contractors including tender and pricing schedules, the scope of works, comparative tender analysis, and recommendations.
✪ Tender comparisons and sample submissions, assist with on-site management to ensure project success. Ensure the project plan is moving forward to meet anticipated deadlines.
✪ I reviewed Designers, Sub-Contractors and Suppliers' claims for EOT and financial compensation and ensured compliance with the relevant Agreements.
✪ Maintained Sub-Contractors Claim Register. Prepared contract initial and final acceptance, certificates of maintenance and coordinated contract closeout.
✪ Liaised and coordinated with Technical Department to capture all changes introduced through the approval stage of Design, IFC Drawings and Materials submittal and such maintenance Logs.
✪ Prepared responses to Design Consultants' Sub-Contractors and Suppliers' incoming letters.
✪ Notified Design Consultant, Sub-Contractors, and Suppliers of delays/lack of performance.
✪ Evaluated all aspects of claims and variations. Recommends changes in contract policy and procedures to improve efficiency and advises appropriate Manager on contractual matters.
✪ Ensured project members use the contract, and Agreement entered with the Designer, Sub-Contractors and suppliers correctly applied and provided advice whenever necessary.
✪ Prepared and maintained records of activity and status of contracts to ensure compliance with contract terms and conditions. Reviewed and assisted in resolving and processing claims, bank charges, and invoices.
✪ Performed other duties as assigned by the Contract Administrator Supervisor and or Senior Management.
✪ Monitored and advised on compliance with contractual obligations, including revisions to existing agreements.
✪ I have a fundamental knowledge of construction techniques, building materials, standards, and equipment.
✪ Knowledge of FIDIC forms of contract.
Cost of Project: USD$ 250 Million | Clients: United States Naval Base, and Air Base, Camp Lemonier, | Project: Aprons & Taxiway, Horizontal & Vertical Structures. Military Construction (MILCON) Projects and Fuel Farm Construction (Oil and Gas).
Facilitated the compilation and construction of various tenders along with the assessment and assortment of professional service contracts. I followed government legislation and policies, collaborate with internal project teams/contractors/subcontractors to produce quality outputs and engage with other units to share information and solve issues. Adjusted plans and timetables to handle changes, maintain consistency and prepare subcontractor packages, scopes, lettings, and procurement schedules. Administered requests for information (RFIs) to clients, architects, and consultants while identifying and articulating the critical tasks in the scheduling process.
Key Contributions:
✪ I managed the accounts of sub-consultants to the project against their sub-contracts including variations.
✪ I set up the commercial administration, monitoring and change control system requirements, as required by the Contract
✪ Carried out the pre-award activities including pre-award schedules, and participates in the pre-award meetings, evaluation and negotiation process.
✪ I monitored and administered the business provisions of assigned contracts to ensure that contract requirements are met.
✪ I collaborated with colleagues across organizational lines to obtain and transmit business information necessary for the Project Manager to more effectively monitor the status of the project.
✪ I prepared letters to clients requesting approvals and interpretations required to comply with the provisions of the contract.
✪ I collaborated with appropriate Procurement personnel on project subcontract matters.
✪ I monitored project expenditures versus contract cost limitations. Prepared letters to clients notifying them of contract cost limitations and requirements for additional funds.
✪ I prepared project/facility acceptance documents and follows through to ensure acceptances are approved by the client.
✪ I furnished business and financial information requested by the client, as delegated by the Project Manager.
✪ I Identified contractual problems and takes appropriate action to ensure a satisfactory resolution. I followed up on problems demanding management attention to ensure a timely response to the client.
✪ I managed and lead contractual and commercial negotiation/processes for major projects.
✪ I have a strong understanding of the commercial and legal issues impacting the delivery of projects.
✪ Competent commercial management skills including interpreting and applying contract terms.
✪ Utilized effective time management skills including arranging work, and resource time management.
✪ Monitored changes to the design to assess the effects on cost and schedule.
✪ Ability to drive a strong positive safety culture onsite with a proactive commitment to work health & safety, environment, and quality. Self-motivated, reliable, and a team player.
✪ Provided interface and support services for third parties during access/when conducting works.
✪ Ensured construction standards are maintained and conformed to applicable safety, reliability, and quality requirements.
✪ Commercial management, including preparation of claims, variations, and extensions of time.
✪ Ensured activities are carried out per the company’s safety, quality assurance & environmental management system.
Cost of Project: USD$ 15 Million | Clients: ECOWAS & Central Bank of Nigeria | Project: ECOWAS Building Rehabilitation and Construction of Heads of States Lounge and Building Central Bank of Nigeria, Sokoto Branch.
In 2009 I joined this company and I was tasked to spearhead the renovation of ECOWAS building and Central Bank of Sokoto Branch, procured specialist subcontractors and tendered/bid for several other projects in Nigeria. I formulated and updated the contract summary along with the contract data requirement list (CDRL). Supervised activities related to contractual obligations, verified schedule and all milestones compliance and monitored client/partners requests to detect variation/change orders. Set up and deployed project-specific commercial procedures, especially regarding correspondences, notifications, insurances, variation requests/orders, and claims preparation files. I created a practical commercial strategy based on a contractual analysis of projects to protect clients, suppliers, and subcontractors.
My key contributions to this job:
✪ Reported to the contract management director and dedicated in-house lawyer on amendments, variations, claims, and breaches with a significant impact on the project in terms of cost and time.
✪ Reported to the contract management director and dedicated in-house lawyer on amendments, variations, claims, and breaches with a significant impact on the project in terms of cost and time.
✪ Established an effective filing and accessible correspondence system to enhance communication with customers and subcontractors. Review negotiations and finalize subcontracts and purchase orders with the guidance of the Project Delivery Team.
✪ Prepared tender documentation required for the procurement of sub-contractors including tender and pricing schedules, the scope of works, comparative tender analysis, and recommendations.
✪ Managed all elements and materials for negotiation of claims and counterclaims while anticipating events and risks to employ counterstrategies and commercial solutions, avoiding impact upon the progress. Letting of contracts, Working closely with the Director on larger contracts.
✪ Tender comparisons and sample submissions, assist with on-site management to ensure project success. Ensured the project plan is moving forward to meet anticipated deadlines.
✪ I also lead the supplier evaluation process and support sourcing recommendations on behalf of the business (the highest quality product available for the lowest price). I also hired new buyers and purchasing agents and provided product-specific training to prepare new employees for their roles.
✪ I reported monthly on variations and potential variations status and progress.
✪ I provided technical guidance to assigned personnel and ensured proficiency and timeliness of contract administration. Making staffing assignments and reassignments as Company and project needs arise.
Cost of Project: USD$ 300 Million | Client: Nakheel | Project: Al Misk Housing Complex.
I advised senior management on matters requiring attention and in implementing ensuing directives as well as I held investigations and resolved disputes/complaints in accordance with contractual requirements. I managed request for information (RFIs) and got involved in stakeholder management meetings. I examined and checked shop drawings, technical submittals and contract administration works as per FIDIC/JAFZA conditions of contract and assured compliance with the quality control clauses of the contract. I conducted hazard identification and control, administered safety programs and solved problems, established safe work practices and enforced safety rules and regulations by enforcing the reporting of work-related injuries, illnesses and near misses. I assured that all services had been received to the specification prior to approval of payment. I identified materials that are not in compliance with the contract specifications and monitored and managed subcontractor’s performance. I collected and analyzed data associated with the project and reported on project outcomes.
My notable achievements:
✪ Completed partial contract close-out, certified that all parties to the contract had fulfilled their obligations and no responsibilities remain unperformed.
✪ Final acceptance of goods/services by the project manager had been received.
✪ Planned for the contract file maintenance had been developed and ensured contractor/subcontractor has been informed of records retention requirements.
✪ Ensured deficiencies found during contract close-out were documented and communicated to the appropriate parties.
Cost of Project: USD$ 4 Billion | Client: Nakheel | Project: Dubai Marina Apartments, (West side, Podium & Tower A).
I led project development, including defining project scope, performance criteria, and delivery parameters. I prepared cost estimates for budgeting and managed, monitored projects expenditure against budget. Handled all quality functions and regularly reported on project status, cooperated effectively with project manager and other participants to provide assistance and technical support. I examined completed works, prepared snag list, and handed over works to operating authority as well as conducted joint site inspections with consultant and clients. I assessed project responsibilities by analyzing project phases and elements, assigned personnel to phases and elements, and reviewed bids from subcontractors.
My notable achievements:
✪ Ensured all operations comply with construction codes, standards, statutory acts, guidelines, regulations, approvals, policies, and procedures along with relevant work health and safety legislation.
✪ Allocated resources, such as equipment and internal/contract staff to fulfill project labour requirements and meet project deadlines while communicating delays with relevant parties.
✪ Spearheaded staff to accomplish set time-frames to ensure the ongoing success of the project and oversaw the reinforcement work; form works and cast in-situ concrete works.
Cost of Project: USD$ 20 Million | Client: Ministry of Transport | Project: Lahore Rail Mass Transit System Feasibility Study.
I monitored and managed the feasibility study of 5 Lines for the Lahore Rail Mass Transit System (LRMTS). I prepared cost estimates for budgeting, managed projects, tracked project expenditure against budget, and ensured project operations complied with relevant construction codes, standards, statutory acts, guidelines, regulations, approvals, policies and procedures and relevant work health and safety legislation. I conducted overall quality control and regularly reported on project status and cooperated and communicated effectively with project manager and other participants to provide assistance and technical support. I certified preliminary designs that were being prepared in the offshore head office in France, to the feasibility report and the Employer’s requirement (Civil only). I supervised the preparation of the environmental management plan, re-settlement options, land acquisition for permanent and temporary works and review of temporary traffic control plan. I performed the technical analyses of survey and field data for development of topography, soil and hydrology and the preparation of reports. I advised the senior management regarding the outcome of feasibility studies, economic analyses, municipal and regional traffic studies and environmental impact studies.
My notable achievements:
✪ Arranged resources like equipment as well as internal and contract staff to meet project labour requirements and met project deadlines and communicated delays with relevant parties.
✪ Inspected completed works, prepared snag list and handed over works to operating authority.
✪ Led and managed staff to achieve agreed time-frames to ensure the ongoing success of the project.
Cost of Project: USD$ 10 Million | Client: Bankers Co-operative Housing Society | Project: Development of Bankers Co-operative Housing Society.
I oversaw and managed the construction of all infrastructure works, including the design of storm water drainage, water supply system and essential services works related to the housing scheme. I supervised and managed road works and related activities e.g. formation, road base, asphalt, interlocked pavement, utilities diversion/relocation and securing of relevant permits from the utility authority. I superintended and managed the Materials testing, Slump test, Field Density test, C.B.R. tests. I evaluated subcontractor’s claims, performed contracts administration works as per conditions of contract and assured compliance on site, and worked with finance department to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing and discounting policies, etc. including financial engineering and value engineering. I facilitated the product management and marketing to ensure company products and services are offered with appropriate, competitive terms and conditions.
My notable achievements:
✪ Drafted, evaluated, negotiated and executed short-term Contracts e.g. including formal, short form and annual contracts.
✪ Managed the design of the water and sewerage system of a housing scheme along with plotting of land, including sign-off on the hand-over over of plots to plot owners.
Cost of Project: USD$ 8 Million | Client: Nigerian Air force | Project: 17 Km of Road, Drainage and 15 No. Culverts within Air Force Residential Quarters.
I controlled the site machinery and equipment, supervised the technical and site field staff, as well as ensured quality control compliance on site in accordance with the contract. I served as the point of contact for the contractor on site and contractual matters; acted as contractual “middleman” between the company and the client, ensuring timely review and assessment of any variation to the contract. I developed and implemented procedures for contract management and administration in compliance with company policy and if appropriate, contributed to or influenced the company policies. I was responsible for organizing and directing the subcontractor’s on site. I monitored the changes to the designs and negotiated the changes in construction with the subcontractors. I prepared construction method statement and procurement of construction materials.
My notable achievements:
✪ Supervised, managed and constructed 17 Km of road, drainage and 15 number culverts.
✪ Maintained records and documentation such as receipt, all contract correspondence, client contact information sheets, contractual changes (change notices/ change orders/change requests), status reports and other documents of the project.
Certificate IV in Procurement and Contracting