Secretary cum Service Coordinator
Gulf Company
Total years of experience :13 years, 10 Months
Drafting letters, correspondence e-mails, scheduling meeting rooms and preparing reports for the meeting and update Minutes of the meeting.
Arranging Conference Calls and maintain Calendar for the Maintenance Manager and coordinating travel arrangements.
Handling Petty Cash, preparing Quotations, PO, Issuing Invoices, follow up with Sales team for pending dues and finalizing reports.
Providing Sales & Collection reports to Accounts.
Preparing Technician’s Commission and Overtime Report.
Day to day office administrative jobs.
Drafting letters, creating presentations. Formatting & editing legal documents as per instructions and deliver job in time.
Creating new matters; updating day to day entries for partners/ associates; generating/editing invoices.
Maintain diary, schedule meetings and coordinating travel arrangements.
Conference calls and bookings; petty cash and administrative jobs.
Formatting & editing legal documents as per instructions and deliver job in time.
Creating and amending templates in MS Word, PPT, Visio, drafting letters and presentations.
Creating New Matters and update timeslip entries for Partners/ Associates.
Database management (in excel format); conference booking and other administrative work.
Generate and provide matter report to team members.
Follow up of Request/Quotation for the Client.
Follow up with Purchase Orders & quick Delivery of materials.
Posting daily entries for Purchases/Sales/Cash & Bank in Tally 9 (Accounting Software). And stock maintenance.
Keeping a systematic track for Debtors & Creditors.