Talent Acquisisition Manager
Save The Children - Sudan
Total years of experience :13 years, 11 Months
• • Supports the Head of HR with Strategic Human Resources Planning
• Supports the Head of HR in Designing and managing staffing strategies to ensure that the organization acquires and retains a qualified workforce capable of meeting organizational challenges in both development and emergency contexts
• Supports the Head of HR in providing a generalist HR service to managers across a full range of HR issues, handle and advise on involved people management issues.
• Works with Country Office Head of departments, program managers to review staffing structures, grading, job profiles, and evaluations.
• Coordinates follow-ups on HR annual action plans implementation of HR Manual, service level agreement, and coordinate HR audits.
• Proactively contributes to the development and review of HR policies, procedures, guidelines, and business processes, to ensure that everything we do is efficient, cost-effective, and legally compliant
• Human Resources Administration Management
• Makes use of all available policy, practice, checklists, and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place
• Oversee effective and efficient use of Oracle and TALEO Systems for talent acquisition and employee management to eliminate administrative tasks, empower employees, and meet the other needs of the organization.
• Guides on HR issues, policy interpretation, problem resolution, and compliance with organizational standards and labour law.
• Acts as a focal point for inducting all new international staff and visiting consultants, including on their requirements for alien registration, stay visas, work permits, ID cards, etc. in coordination with Liaison Officer & Risk & Compliance Director. (Where is heir office?)
• Assists Head of HR in managing organization-wide committees, including the wellness, training, environmental health and safety, activity, and culture and communications committees
• Learning and Development Co-ordination
• Prepares and manages all L&D initiatives and activities and arranges for logistical support. This includes:
• Coordinates learning interventions (face-to-face programs and mandatory training, e-learning, workshops) invitations. And other program-related communications with the participants, their managers, and the HR team. Assisting participants before, during, and after training programs. Ensure that all participants have dully filled the Training & Development standard Form and has the form signed by their line managers and authorized by the Country Director.
• Administers the evaluation of training, including post-program satisfaction surveys, pre, and post-learning assessments, and training programs follow-up. Document and track all L&D data and create monthly reports on L&D activity.
• Recruitment Process for national and international non-SMT staff
• Coordinates the recruitment process with HAC Labour Department and provides technical support to hiring managers. This includes coordinate job advertisements, prepare venues for written test and oral interviews, update hiring line managers/Units and departments with dates and time, prepare new selected candidate letter of offer, contract of employment and have them signed by CD and endorsed by HAC Labour Department.
• Updates and share a comprehensive recruitment tracker with the Head of HR, SMT, and other relevant Units and Departments.
• Child Safeguarding & Safeguarding framework recruitment focus follow up duties
• Ensures compliance with Save the Children
• Supports the Head of HR with Strategic Human Resources Planning
• Supports the Head of HR in Designing and managing staffing strategies to ensure that the organization acquires and retains a qualified workforce capable of meeting organizational challenges in both development and emergency contexts
• Supports the Head of HR in providing a generalist HR service to managers across a full range of HR issues, handle and advise on involved people management issues.
• Works with Country Office Head of departments, program managers to review staffing structures, grading, job profiles, and evaluations.
• Coordinates follow-ups on HR annual action plans implementation of HR Manual, service level agreement, and coordinate HR audits.
• Proactively contributes to the development and review of HR policies, procedures, guidelines, and business processes, to ensure that everything we do is efficient, cost-effective, and legally compliant
• Human Resources Administration Management
• Makes use of all available policy, practice, checklists, and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in place
• Oversee effective and efficient use of Oracle and TALEO Systems for talent acquisition and employee management to eliminate administrative tasks, empower employees, and meet the other needs of the organization.
• Guides on HR issues, policy interpretation, problem resolution, and compliance with organizational standards and labour law.
• Acts as a focal point for inducting all new international staff and visiting consultants, including on their requirements for alien registration, stay visas, work permits, ID cards, etc. in coordination with Liaison Officer & Risk & Compliance Director. (Where is heir office?)
• Assists Head of HR in managing organization-wide committees, including the wellness, training, environmental health and safety, activity, and culture and communications committees
• Learning and Development Co-ordination
• Prepares and manages all L&D initiatives and activities and arranges for logistical support. This includes:
• Coordinates learning interventions (face-to-face programs and mandatory training, e-learning, workshops) invitations. And other program-related communications with the participants, their managers, and the HR team. Assisting participants before, during, and after training programs. Ensure that all participant have dully filled the Training & Development standard Form and has the form signed by their line managers and authorized by the Country Director.
• Administers the evaluation of training, including post-program satisfaction surveys, pre, and post-learning assessments, and training programs follow-up. Document and track all L&D data and create monthly reports on L&D activity.
• Recruitment Process for national and international non-SMT staff
• Coordinates the recruitment process with HAC Labour Department and provides technical support to hiring managers. This includes: coordinate job advertisements, prepare venues for written test and oral interviews, update hiring line managers/Units and departments with dates and time, prepare new selected candidate letter of offer, contract of employment and have them signed by CD and endorsed by HAC Labour Department.
1. Ensure effective &efficient staff performance through annual appraisal and ensure that is well plan and documented.
2. Ensure effective and efficient performance of HR related activities including booking and organizing for transport for traveling staff, going on leave or R&R, meeting scheduling, administrative staff management, and ensure staff attendance to work in time.
3. Advice in general outsourcing requirements for HR services& facilitated the staff disciplinary process .
4. Maintain and update files for all exchanges of letter in or out with government offices and other agencies.
5. Maintain file of staff monthly & report status and make the time sheets.
6. Arrange new staff recruitment (received hire request from sections, filling the standard hire form and send to Khartoum for approval, get HAC &labor office approval, prepared the announcement, arrange the interview meeting …ect)
7. Facilitate identification of suitable staff training program including staff development on the job training and specific course.
8. Process for review and approval of staff medical claims and maintain a database of staff medical claim.
9. Ensure the staff is adhering to UMCOR policies and procedure.
10. Translation of letter and verbal translation if needed.
11. Ensure that all staff records are updated and maintained and all personnel files are safely guarded and kept confidential.
12. Ability to understand & respect the cultural, religious and political environment and work well with staff and local authorities in diplomatic manner.
13. A team player with good interpersonal and team building skills and ability to work independently with minimal supervision.
14. Strong analytical, problem solving and decision maker skills.
• Assist in the recruitment of staff in Ed Daein and on occasionally be involved with recruitment of Ed Daein staffs from Khartoum.
• Ensure all staff has valid contracts and understand their terms and conditions of employment.
• Responsible for the maintenance of accurate and up-to-date personnel records.
• Implement and ensure correct personnel procedures are carried out using Tearfund protocols.
• Liaise with Government of Sudan labour office and ensure relevant procedures and systems are in place.
• To keep abreast of current Sudanese Labour Law and advise on applications and procedures.
• To ensure Tearfund personnel policies and procedures are clearly documented and consistently implemented.
• To liaise with Khartoum HR office and exchange information to ensure equality in personnel and record keeping systems.
• Co-ordinate with Finance Department on personnel payroll administration.
• Line manages HR/Admin staff, facilitates translation for support staff.
• Facilitate briefing and induction for new staff. Develop and maintain staff training plan for the program.
• Development good system to ensure the efficient and smooth running of the office.
• To ensure practical arrangements and information are provided for expatriates visiting and staying in Ed Daein.
• To perform any other duties assigned by the line manager. Support Ed Daein senior managers in administration as requested by line manager.
• To ensure flight bookings is manage accurately
• To ensure staff leave records are updated regularly and manage staff contracts.
Master Of Business Administration
• Sudan University Of Science and Technology Qualification:- High secondary school degree Bachelor of Education in English.