Procurement Officer
Naft Services Company Ltd
Total years of experience :9 years, 9 Months
Receives service requests from end users, understands procurement requirements and presents accurate information to the reporting manager to initiate the procurement process.
Coordinates with vendors and end-users, and proactively provide RFP support to ensure procurement requirements have been documented in the RFP.
Receives bids from vendors and ensures that all the required documentation have been submitted on time and as per the required standards.
Assists the reporting manager to review bids from a technical as well as financial perspective, and supports in providing recommendations to the senior management.
Coordinates with vendors to ensure that all purchases are delivered at the appropriate time and in accordance with project or PIF requirements.
Updates and maintains the procurement portal to ensure that all activities and information related to procurement are recorded in a timely and accurate manner.
Provides information related to procurement requests and activities to the reporting manager in order to enhance the decision making process.
Maintains the purchasing documentation to ensure that all the company’s terms and conditions are adhered to.
Ensure the legalization and settlement of monthly expense accounts is completed in a timely manner and reports any delays to the company.
Coordinate air/rail, ground transportation, accommodations, and venues for Operation Managers in collaboration with the Travel Management Company.
Handling a high volume of management enquiries whilst providing a high quality of service to each query.
Ensure the legalization and settlement of monthly expense accounts is completed in a timely manner and reports any delays.
Maintain the Travel Services records to ensure effective documentation to facilitate retrieval, research and audit.
Carrying out administrative tasks such as data input, processing information, completing paperwork and filing documents.
Contacting potential suppliers arrange appointments and quotations.
Support Senior Operations Manager and Director of Operations in updating Travel policies and procedures to ensure periodic updates.
Completing the administrative needs of the Operations Department.
Responding to sales queries via phone, e-mail and in writing.
Responsible for negotiating contracts, coordinating appointments and ensuring on time delivery.
Preparing plans for the purchase of equipment, services, and supplies.
Following and enforcing the company's procurement policies and procedures.
Reviewing, comparing, analyzing and approving products and services to be purchased.
Managing inventories and maintaining accurate purchase and pricing records.
Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
Maintaining good supplier relations and negotiating contracts.
Researching and evaluating prospective suppliers.
Ensure team satisfaction by analyzing products/deliverables and proactively identifying potential issues for resolution.
Preparing budgets, cost analyses, and reports.
Ensure all financial paperwork is processed and maintained, verifying payment amounts and billing.
Created initiative to improve outdated processes and streamline paperwork requirements, creating value and profit for the company.
Provide confirmations for orders and emailed final documents to accounts higher management and team.