Regional Accounts Officer
Sarhad Rural Support Programme
Total years of experience :18 years, 11 Months
• Responsible for the Financial Management of the all Projects at Regional Level in compliance with the organizations and donors guidelines and policies and procedures.
• Responsible for guiding the Regional & District level counterparts along with regular oversight of the accounts to ensure proper financial management and timely and accurate reporting on financial progress of the grant.
• Ensure that the financial data is timely entered into the SRSP Oracle Financial Information System on time.
• Ensure that all documents are complete with the appropriate supporting documents, reviewing before processing for payment.
• Maintaining the finance filing system electronically and hard copies.
• Entries daily cash, bank payment transactions, Journal and receipt voucher into Oracle Accounting software.
• Assisting in updating bank ledger for all payments on daily basis for effective internal control
• Producing monthly bank reconciliation statements and consolidates these in hard copy for review by the Programme Officer (Finance).
• Equity team for district level activities of Education Voucher scheme, Girls Stipend Programme and other equity team interventions
• Governance & Management team for district level activities for District Education Plans implementation and revision, Budget preparation, tracking of budget execution and progress of selected ADP schemes( identified by Directorate of E&SE) and other Governance team activities
• Make sure that all financial documents and vouchers are properly filed and a proper filing system is maintained
• Coordinating with the Procurement & Logistics Manager on procurement matters and liaise with local vendors and partners on related financial matters.
• Preparing of Bank Reconciliation Statements
• Preparing of monthly and quarterly reports.
• Timesheet approvals of District Executives
• Monthly Forecast of District Executive budget in terms of travel allowance and per diems
• Assist in verifying, monitoring and clearing of advances for the projects and staff members on regular basis. Reconcile on a monthly basis all debtors and creditors accounts.
• Preparing of Audit Schedule (region wise & donor wise), Fund Reconciliation, salary and CPI reconciliation
• Monitoring all project financial activities in accordance with the project budget
• Focal point for coordination between KESP, SRSP & District Executives
• Leading the SRSP Chitral Finance team during Parent Teacher Council (PTC) Project.
• Conducting variance analysis and assist in internal as well as external audit.
• Any other task assigned by the supervisor.
Employer: Refah Aid Pakistan
Position: Finance & Administration Manager
Period: Dec 2011- Dec 2012
REFAH AID is an independent, non-governmental, non-political, non-profiting, relief & charitable development Organization working for the vast welfare of the Humanity without any discrimination of caste, color, creed, culture, sect and religious or other community discriminations. It neither seeks political positions nor does support it.
Job Responsibilities:
• Responsible for preparation of vouchers
• Maintaining and updating proper petty cash book
• Preparation of bank reconciliation statement
• Accounting Management - ensuring financial data is properly recorded on timely basis
• Review all office invoices and vouchers and make sure that all invoices are supported by proper and required documents
• Responsible for monthly, Quarterly and project completion financial reporting to the donors.
• Responsible for cash management, budgeting & forecasting.
• Record all the finance data of the organization into the Financial Information System (FIS) like QuickBooks and prepare salary sheets, expenditure sheets and cash book.
• Prepare & Maintain Monthly Time sheets, leave record, attendance sheets
• Prepare periodic Expenditure report (Budget VS Actual)
• Conduct physical inventory count
• Seriously follow up of advances. All advances are to be recorded in the advance ledger and/or register at regional level with necessary action (s) for the timely settlement
• Any other finance and admin related task assigned by the supervisor.
Employer: Support With Working Solution (SWWS),
Pakistan.
Position: Finance & Admin Manager
Period: Jan 2011- Oct 31, 2011
SWWS is a technical, facilitating and organizational support institution, providing services to the communities through their legitimate community based forums. The specific goal of SWWS is to attain socio-economic development of the women and below poverty line people in the rural areas of KPK province through working with the Accountability, Truthfulness and Freedom of Expression
Job Responsibilities:
• Record all the finance data of the organization in QuickBooks (Accounting Software)
• Preparing monthly/ quarterly & need based financial reports. Financial reports should be prepared in the light of support documents which are prerequisite for the eligibility of expenditures per project requirements
• Maintaining and updating proper petty cash book for regional cash expenses.
• Preparing and updating budget versus actual (BVA) report for the region.
• Maintaining proper hard filing of all incoming and outgoing documents, payments, taxes, grant agreements, contracts etc. All documents was filed the way which could be safe from un-authorized use and easily accessible by finance staff
• Checking and ensuring that all expense support documents are enclosed and are eligible in the eligibility criteria of a particular project and of the government of Pakistan. No transaction should be made unless a solid and accurate written evidence is on the ground
• Handling operational expenses of the regional office in appropriate manner. All operational expenses of the regional office should be critically checked and evaluated in the eligibility criteria of the government of Pakistan and donor specific requirements (type of expenditure, budget line, authorization level etc.) Each expense needs to be allowable, allocable and reasonable
• Conduct physical inventory count.
• Assisting in budget preparation of the projects executed at regional level.
• Seriously follow up of advances. All advances are to be recorded in the advance ledger and/or register at regional level with necessary action (s) for the timely settlement
• Preparing Statement of expenditures (SoEs) report at regional level. Before sending SoEs to central office, all required support documents were critically prepared, checked and singed from authorized source
• Monitor vehicles at regional level. Make sure that proper log book is maintained for vehicles and shared with the central office at least once at the end of each month
• Making sure that sufficient fuel for generator (s) is available in order to make sure that business is running smoothly at regional level
• Facilitate provision of repair and maintenance services for generator (s) and vehicles if any
• Any other business task assigned by supervisor
• Keeping daily expenditure record in cashbook.
• At the end of each month, monthly report of finance to the Chairman.
• Collection all the pre-tests and post-tests of the participants and making files of tests.
• Keeping all data in Computer as well as hard copy of data as history.
• Preparing Financial Report for the donor monthly or according to the donor needs.
• Maintaining Petty cash for the Main Office.
• Keep all the bank transactions record in QuickBooks.
• Translating local voucher into English so make it understandable for donors.
• Making proposal for the projects.
• Prepare Field budgets for the different field offices of the projects.
• Create Invoices, Quotes etc.
• Accounting Management - ensuring financial data is properly recorded on timely basis
• Review all office invoices and vouchers and make sure that all invoices are supported by proper and required documents.
• Managing and updating all financial records.
• Processing monthly financial activities.
• Prepare cash forecasts and cash transfer requests in consultation with program staff.
• Prepare bank reconciliations.
• Provide verbal and written translation support for documents, contracts, meeting, statements, records, etc. as requested.
• Prepare financial statements & estimates.
• Review, verify and confirm all financial data entered.
• Manage the whole Office
• Daily Purchasing of goods and others
• Typing letter to invite the participants for workshop.
• Preparing the attendance of the stuff.
• Keeping invitation letters (copy) the book of the office.
• Managing the guards, cleaners, and cook to work regularly and punctually.
• Budget Preparation
• Prepare bank reconciliations
• Establish and maintain cash controls
• Establish, maintain and reconcile the general ledger
• Prepare and reconcile bank statements
• Ensure data is entered into the system
• Ensure transactions are properly recorded and entered into the computerized
• Accounting system
• Prepare income statements
• Prepare balance sheets
• Assisting Finance Section in Budget Preparation
• Assisting Finance Officers in preparing bank reconciliations
• Feeding finance related data in computerized accounting system
• Dealing with banks
• Updating various finance formats and sheets