Abdul Majeed Taher

Document Controller at SETE SAUDIA

• Saudi Arabia - Jeddah
• My current job since September 2014

 Assist with day to day queries of Estimation/contracts department and its duties.
 Review & verify documents for completeness, format & compliance with Quality Procedure.
 Maintain log sheet for Letter Of Intent (LOI), approved contracts & addendums.
 Upload approved LOI’s, contracts & addendums on FTP for technical & commercial team.
 Archiving files and ensuring all team members have access to necessary documentation.
 Maintain Sub-coordinators list & their respective scope of works based on contracts.
 Communicate effectively & positively with Sub-contractors regarding document status, revisions in BOQ or scopes & any other requests as assigned.
 Monitor status to ensure on-time documentation submission.
 Registering & distributing all incoming & outgoing mails.
 Coordination with estimation & contracts team & assist when required.
 Prepare & distribute weekly/monthly status report for staff to easily retrieve or access data.
 Maintain document control register for tracking documents for the incoming & outgoing documents.
 Expedite & maintain acknowledgments & responses to letters sent for review/comments.
 Respond to queries regarding revision or status of issued letters, contracts & addendums or scope from technical & site request.
 Filing & archiving of documentation to facilitate easy retrieval at a later date.
 Process documentation and prepare reports relating to estimation & contracts.
 Assist Sub-contractors with queries or status of their LOI or contracts.
 Maintain confidential records and files.
 Maintain records of decisions.
 Maintain excel sheet using hyperlink to track & retrieve any data upon request.
 Prepare correspondence, report and other documents.


 Control Project Documents and tracking on Oracle Primavera.
 Plans, direct & coordinate preparation of project documentation (engineering drawings, specifications, schedule & contract modifications to ensure compliance with contract requirements).
 Monitor project status to ensure on-time documentation submission.
 Review & verify project documents for completeness, format & compliance with Quality Procedure.
 Schedule due dates for drawings, submittals, specifications, software, technical manuals & other documents.
 Create new system on Oracle Primavera Expedition to follow up the entire project document drawings, submittals, materials & related entire documents for the project.
 Uploading, registering & distributing all in-coming mails, documents, drawings, submittals through the Document Control Management System.
 Coordination with the Reviewers & Contractors.
 Communicate effectively & positively with document originators, users & project/client staff regarding document status, revisions & any other requests as may be assigned by the DC lead.
 Prepare weekly/monthly status report to the Technical Coordinator.
 Maintain document control register for tracking documents for the incoming & outgoing documents.
 Ensure that the latest revision & approval status of drawings & submittals are kept updated continuously.
 Expedite & maintain acknowledgments & responses to transmittals sent for review/comments.
 Respond to queries regarding revision status of issued drawings/documents from engineering/drafting personals.
 Manage soft copies & hard copies filing of project related technical documentation.
 Filing & archiving of documentation to facilitate easy retrieval at a later date.
 Sending of drawings Transmittals & Submittals to the Technical Department.
 Maintaining Archive data for historical purpose.
 Remote troubleshooting with the help of Instant Care Application.