Administration Officer
Masafi Company LLC
Total years of experience :18 years, 8 Months
• Well liased with Labour and Immigration procedures.
• Time and Attendance system management for Attendance and Payroll / Overtime.
• Leave Management in Oracle HRIS.
• Ensuring Government Policies and Company policies complied by the company.
• Monthly MIS of HR / Admin to the management.
• Annual budgeting of Admin / HR & Forecast of next year budget.
• Having strong relation in JAFZA immigration for all procedures.
• Overseeing the functions of Staff Accommodation including Civil Defence, Municipality & Hygienic standards.
• Actively involved in managing the Leased/Owned Company’s properties & managing their Utilities.
• Procuring Stationery, Canteen Items, Staff Uniforms & Safety Shoes, Staff Accomodation Furniture & Facilities, Factory Admin. Facilities, Warehouse Facilities,
• Welfaring staff by Managing Corporate Sims for all the staff from the leading telecom provider and sending the Monthly deductions list to payroll.
• Handling travel arrangements for managers for the business trip, overseas recruits & terminated staff and settling the invoice to accounts monthly
• Looking after deletion, amendment, distribution & submission of claims of Medical Insurance Cards to all staff and settling invoices on quarterly basis
• Managing Unit Securities by co-ordinating with them to ensure the inventories are mobilising in and out their premises properly.
• Passport / Labor Contract / Tenancy contract management of employees
• Joining formalities and Exit formalities of Employee.
• Overtime management of Administration Department.
• Performance Management of Administration Department.
• Visa Renewal formalities of existing employees.
• Managing facilities / Maintenance of Factory
• Supervising Cleaners to ensure cleanliness factory premises.
• Conducting Annual staff parties / Iftar parties.
• Leading the corporate drivers team for document / staff mobilisation.
Significant Achievements
• Introduced Staff Canteen (Outsourced) inside the warehouse / office premises.
• Successfully received Visa quotas annually by complies Civil Defence / Labor / Municipality laws and regulations.
• Introduced Utilities expenses deduction inside the factory staff family accommodation to save the cost to the company.
• Introduced Solar water heaters inside the Staff Accomodation to save the company costs.
• Relocated Warehouse / Sales / Call centre operations from Dubai warehouse to Masafi factory - Ras Al Khaimah for dubai warehouse Refurbishment / Relocation.
• Outsourced canteen in factory premise and cost savings to the company.
• Overseeing the functions of talent acquisition, employee engagement, people management, career management, performance management, retention management and grievances of employees
• Actively involved in framing company’s values & educating workforce about importance of values
• Liaising and organizing medical fitness test, joining salary advance and orientation /induction trainings
• Ensuring timely submission for New Visa & Labour Card, Visa & Labour Card Renewal, Salary & Designation Amendment, Service Visa, Saudi Visa, Korean Visa, Visa Cancellation, Absconder Visa Cancellation, Employment Visa, Local Transfer etc. for over 800 staff to the Head Office for processing / settling invoice to accounts
• Handling travel arrangements for managers for the business trip, overseas recruits & terminated staff and settling the invoice to accounts monthly
• Looking after deletion, amendment, distribution & submission of claims of Medical Insurance Cards to all staff and settling invoices on quarterly basis
Role:
As HR & PR. Executive
• Responsible for Unit recruitment for all positions. Conducted various walk-in interviews / Overseas interviews.
• Performance management for unit such as term appraisals for all staff.
• Looking after:
o Data processing, editing & finalizing overtime reports and forwarding the same to accounts for more than 150 Staff
o Processing and issuing Priviledge Card, Gift & Cash Coupons and sending to the requested Parlours for regular customers and settling the accounts on monthly basis
o Issuing swipe cards for all staffs and discount cards for Office Staff
• Arranging temporary accommodation for new overseas recruits
• Serving as an In-charge for staff accomodation for 40 staffs for all related issues
• Accountable for:
o Making request memo to HO for D/L Noc, Dupl. Labour Card Noc, etc.
o Overseeing compilation of HR MIS on monthly basis
o Processing airfare distribution and emirates ID for the staff
o Maintaining personnel files and passports of staff as required
• Member of a team of 5 people
• Conducted Annual staff parties / Iftar parties.
Significant Achievements
• Re - Branded 50 Delivery Trucks as per the new logo and brand stickers and conducted truck rallies among UAE.
• Re furbished / Relocated offices inside the premises for Premise renovation.
• Vacated staff accommodation flats and relocated staff to a single accommodation and saves company costs.
• Performing entire UAE (130 parlors) telephone & utility bills verification and forwarding to accounts for the timely payments
• Maintaining records and processing Mulukiya / Insurance renewal & food permit of all emirates for 50 vehicles
• Involved in:
o Processing and following up with insurance companies for accident claims
o Maintaining records and processing Food Handlers / Airport Pass, Jafza Pass & USO Ship Pass for the concerned staff
o Assisting Leasing Manager by maintaining the records for tenancy contract, trade license & lease renewals
o Assisting DED permission for promotion, DEWA opening for new parlor, telephone line new connection for new parlor
• Involved in:
o Maintaining nominal roll of workers and ensuring safety of the documents & passports of the workers accordingly
o Formulating wages of workers and distributing the same accordingly
o Staff Accomodation Incharge
o Assisting PRO for governmental tasks such as to process new visa, Visa / Labour card renewals, tenancy contract renewal, vehicles renewal, trading license renewal, assisting for the payments of (Salik, DEWA, Etisalat, Traffic fines, etc.)
• Estimating project as per the cost of materials, duration of project, wages of workers, machine usage, factory rent, transportation & food expenses of workers and submitting the same superiors to quote the project.
• Purchasing Machines for projects.
Significant Achievements
• Purchased and co ordinated for successful commissioning and installation of Digital Hydraulic Pipe / Steel cutter and saves company costs.
• Billing Supervisor:-Data entrying our service and generating invoice for our bank clients such as (NBD, ADCB, CBD, HSBC, BARCLAYS, WORKERS EQUITY, NBAD, DIB, TSB & MASHREQ) and communicating with the bank officials for collecting the cheque and forwarding to the finance department accordingly.
• Cash Reconciliation: Reconciling the deposits cash and forwarding to the bank (NBD) for 180 ATM’s on daily basis as per the envelopes submitted by ATM team after cash replenishment.
• Cash position of 180 ATM’s : Data entrying the cash position of 180 ATM’s as per the journal roll copy and forwarding to the bank officials on daily basis.
• ATM Auditing : Auditing and investigating the ATM’s if any discrepancy happens on a particular day and particular ATM as per the report submitted by ATM Cash replenishment team.
• ATM Operation: Installing O/S Software in all HSBC ATM’s for the regular IP Updates as per the bank’s order.
• Attending First Level Maintenance of ATM(NCR, WINCOR, CDM) as per the Call Log triggered from the bank, such as Dispenser Failure, Card Jammed, Cash Jammed, Cassette Faulty, Card Reader Malfunction, Journal Printer Fault, Resetting the ATM, Receipt Printer Fault & Out of Service.
• Assisting NCR Engineers, for the Second Level Maintenance.
Project completed for College Attendance System in Visual Basic.