Head of Payroll Middle East
AECOM
مجموع سنوات الخبرة :23 years, 6 أشهر
AECOM is the world’s premier infrastructure $20+ billion revenue firm. AECOM is a global provider of professional technical and management support services to a broad range of markets including Engineering Consultancy, Design, transportation, facilities, environmental and energy with 155000+ employees almost 130 countries around the world.
JOB RESPONSIBILITIES:
• Management of Payroll Dept. with 8 Senior Payroll Professionals and organize multi-currency Payroll and related activities for more than 5000+ employees for all AECOM Middle East operating regions as well as for international assignees especially from Americas, UK, Australia, Canada and Asia Pacific .
• Custodian of entire Employee Database and Manage centralized payroll Dept for AECOM Middle East and Africa regions, (UAE, Qatar, Oman, Bahrain, Saudi Arabia, Libya, Lebanon, Egypt & Ghana) and GBS Manila Offshore. Offshore Centre is implemented in Sep 2019.
• The point of Contact for the national & international payroll service providers and to Management & employees for all payroll matters, Maintain relationships with various Depts and business stakeholders in payroll processes (e.g. Finance/C&B/Global Mobility/Shared Services/HR Team).
• Manage HRIS related implementations, Oracle Enhancements, WORKDAY Cloud upgrades, integration to Oracle and process improvements within the same platform.
• Responsible for compliance both internal and external, across countries for which responsibility is held. eg.Various Policies, SOX Audit requirements, WPS legislations, Tax Compliances, Various Pension Schemes etc
• Process Snr Executive’s confidential payroll ( CEO, CFO etc) and retain the confidentiality.
• Day to day supervision of direct reports, review and verify data accuracy of the tasks performed by the payroll staffs in specific to employee final settlements (EOS), Leave Settlements, Advance Payments, Deferred payments etc. Ensures that computing, withholding, or deductions are associated with net pay is done properly and accurately.
• Responsible for best practices research, recommendations, and implementation
• Establish, maintain and fulfill the internal service level agreements (SLA) for all Payroll activities including monthly Payroll , Final Settlements, Advance Leave process, Employee Mob /Demob payment process etc.
• Conduct WebEx Calls as and when require with other AECOM region’s Payroll Managers /HR/Finance Heads for relevant subjects.
• Perform HRIS Audit, Data Analysis, Review Monthly payroll Variances and Ensure Sox Audit Compliance.
ACHIEVEMENTS:
• Carried out a successful implementation of H2R & R2R.Implemented different stage gates, Transitioned the Payroll Dept to another AECOM region, managed all the process from CSA till Go Live.(Oct 2019).
• Set a Data Analytics method for weekly management reporting specialty to Snr VPs and CEO of the Organisation.( such as Emp Comp Data, HR demographic Data, Emp man hours data for various analysis etc. )
• Served as lead role in WORKDAY Cloud System Implementation (Go Live : April 2019)
• Implemented 2 Payroll HRIS systems for AECOM (In 2009 & In 2015),
• Managed HRIS outsourcing with a 3rd Party Firm( CapGemini) ( 2016).
• Implemented WPS for UAE and Qatar (2009-2016).
• Implemented GDPR Compliance for data transfer between operating region
• Merged legacy company payrolls to a centralized payroll system for 11 AECOM business entities.
• Performed lead expert role in Oracle HR OTL PAY Implementation-in UAE, Qatar, KSA, Bahrain, Oman, UK, South Africa and India.(2009-2016).
• Implemented various Payroll Controls, Processes and Procedures in accordance with Sarbanes-Oxley -SOX.
• Participated in the team for framing various HR, Admin, Finance & Payroll Policies, Salary Structure and Process Restructuring.
JOB RESPONSIBILITIES:
• Performing, monitoring and reviewing monthly payroll for over 4000 employees with different Business Units (Lacnor, Oasis, Milco, Arla-NFPC & Plastic).
• Ensure all payroll records are updated and report matters of interest to the management.
• Manage employee EOS, Annual Leave, Sick Leave, Increments, Bonus & Workmen Compensation claims
• Assisting HR Manager in the HR /Administrative process of standardizing the practices within the group.
ACHIEVEMENTS:
• Introduced and automated time & attendance system for payroll processing for 4 major Depts.
• Identified programming errors in Human Resources Payroll System; directed and oversaw corrections
• Recommended Process Improvements, Solution, Policy Changes and/or major variations established policies
• In a Five month period reduced payroll cycle run errors to 2% from 15 %
• Reviewed data input and output reporting for accuracy
• Introduced Loan Management module for maintaining Staff advances and Loans.
• Managed the calculation of wages, overtime and deductions to ensure compliances with UAE Labor Laws
Professional experience in accounting using ERP.
Payroll administration; Employees benefits administration\[ EOSB \], Assisting employees with regards to their queries and issues, calculate and distribute salaries, supervision of staff, handling with employees Leave Salary, Increment, Indemnity etc..
In charge Account Payables and AP Reconciliation, Voucher authorization and updating of accounting records on computerized accounting package.
Auditing of accounts on computerized environment, verify recorded transactions and report irregularities to management, prepare reconciliation of accounts.
Receive and record invoices and arrange payment
Working as a team member for preparation of monthly financial management reports, profit & loss a/c, balance sheet, Cost and Profit Centre Report, aging analysis of receivables and payables,
Achieving internal control over cash transaction.
Monthly bank reconciliation, Monthly Payroll Back Up and all other routine works
JOB RESPONSIBILITIES:
• Payroll administration, calculate and distribute wages and salaries.
• prepare regular reports and summaries of accounting activities.
• Preparing monthly and yearly statements, Voucher authorization and updating of accounting records.
• Employees benefits administration.
• Preparing quotations & negotiation with the customers.
• Monthly bank reconciliation.
Master of Business Administration{MBA], Bachelor of Commerce[B.com].
Pre-Degree