Senior HR Officer
AlMailem Group
مجموع سنوات الخبرة :16 years, 3 أشهر
Input & review new employee information matching with the employee’s file into the Mystro HRMS system like personal information, nationality, gender, marital status, passport number, passport expiry, residency expiry, account number, Iban number, salary details etc.
Preparing all activities related to payroll such as initial payment on payroll adjustments, deductions, personal loans, salary advance payments, deferred payments, arrear payment, duty resumptions, location mapping, freeze accounts, leave encashment, terminations, salary calculations, daily payments, penalty & residency charges, etc.
Create employee self-service access for a new employee and end the user's access when the employee gets terminated.
Processing the monthly payroll and ensuring that the calculations are accurate and in compliance with the company policy.
Verification of payment entries during payday.
Reconcile the payment information and employee personal deduction once every quarter.
Compiling and processing periodic payroll reports, terminating & freezing the employees once the checklist is sent.
Manage and coordinate the ESB, full and final settlement payment process with the company policy.
Prepare & send the warning history, leave history, basic salary & allowance information to HR Manager upon request.
Input annual leave, sick leave and recording absences to make plenty of information reports.
Enter overtime payments given by the division manager from time to time.
Customizing Mystro reports using Fast Report System in Mystro upon requests from HR Manager.
GULF & EXTERNAL PAYROLL PROCESSING
Preparing all activities related to payroll such as initial placement on payroll adjustments, deductions & terminations etc.
Processing the monthly payroll and ensuring that calculations are accurate and in compliance with the company policies and contractual provisions.
Verification of payment entries during payday & non-recurring payments.
Upload payments using IFLEX & authorize the employee salaries.
Compiling and processing periodic payroll reports.
Terminate & exclude the employees once the checklist sent.
Managing and coordinating the ESB, full and final settlement payment process with the bank policy.
Prepare & sending the warning history, leave history, basic salary & allowance information to HR Business partner support upon request.
Input new employee information matching with the employee personal file into HRMS like personal information, nationality, payment entries, allowances, assignment details, pay method, contacts, salary details etc.
Input birthday leave, annual leave, sick leave into oracle HRMS.
Input leave and recording absences to make reports with plenty of Information.
Enter the change of status upon request.
Sending new employee personal details to ISS.
Prepare & sending the warning history; leave history; account details, basic salary information & allowance information to HR Business partner support upon request.
Updating email address, host ID, Insurance & other contact information.
Create self-service access for new heir, resetting HRMS password and end dating the HRMS access.
Enter overtime manual & payment elements given by employee’s time to time.
Make an overtime calculation and setting up system to handle shift timings.
Time Attendance Registration & Monitoring
Add employee information in Time Attendance Server & register his/her fingerprint in the device to monitor employee attendance.
Pulling Time IN and OUT form each machine and generating back up data at the end of each day for data security.
Coordinating with the vendor and solving all the open technical issues of the Time attendance machine.
Send deviation reports to the employee managers & business partners of their attendance report using oracle discoverer.
Generating & manual counting Time Attendance Reports with Microsoft Excel & PDF.
Reinstalling the fingerprint scanner for any issues or periodic maintenance.
Monitoring attendance systems for Punch IN and OUT
Public Institution for Social Security Payment \[PIFSS\]
Input PIFSS information such as salary, grade allowance, air ticket, social allowance, education amount, certificate amount into the HRMS.
Input PIFSS Social Insurance Contribution deduction for Kuwait nationals.
Validate the sheet with the employee charges amount from the HRMS.
Remove the ex-staffs and add the current staffs each month to bring the error free report.
Upload the total deduction amount in PIFSS site.
Documentation Controller - Filing & Scanning
Filing the documents such as confirmation letter, salary certificates, service certificate, performance bonus payments, EIP payments, etc.
Scan the staff files including certificates along with other documents and upload into the HRMS & the share folder.
Open an Employee Personal File, attach all of his/her certificates along with documents and fetch up into filing cabinet.
Scanning & arranging the employee related documents every day in the each file and organized the filing room.
Separate the Current & Ex-Staffs from the cabinets keep in different storage cabinets.
Shred the unwanted documents so the duplicate won’t be appearing on the file.
Migrate the two year old ex-staff personal files to the Archives.
Prepare the files for Audit upon request.
❖ Time Machine (Finger Scanning) Installations and set up.
❖ Troubleshooting Time America (Genesis SQL) and Network Problems
❖ Configuring & Installing Time Attendance scanning machine in each floor of the company
❖ Monitoring Punch in & out Timings
❖ Pulling Time IN and OUT from each machine and generating back up of data at the end of each day for data security.
❖ Generating Reports with Microsoft Excel & PDF
❖ Inputting Leave and recording absences so as to make reports with plenty of Information.
❖ Doing Over time calculations and setting up system to handle shift timings
❖ Managing Week Ends and Holidays in the time attendance reports
❖ Good command over English and Good Reporting Skills
Roles and Responsibilities
• Generate Time Attendance Reports.
• Monitoring Attendance Systems for Punch IN and OUT
• Installing and Configuring Systems for new changes
• Reinstalling the fingerprint scanner for any issues or periodic maintenance.
• Coordinating with the vendor and solving all the open technical issues of the machine.
• Backing up Time IN OUT data archiving the same.
• Installing Operating system Windows 2003 & 2008 Server and Xp
• Maintaining and troubleshooting around 125+ computers.
• Back up recovery and Checking restore point.
• Applying restriction for the users
❖ Troubleshooting Time America (Genesis SQL) and Network Problems.
❖ Configuring & Installing Time Attendance scanning machine in each floor of the company.
❖ Monitoring Punch IN & OUT Timings
❖ Pulling Time IN and OUT form each machine and generating back up of the data at the end of each day for data security.
❖ Installing Windows 7 & Server 2008 Enterprise, Data Centre Operating Systems
❖ Mapping Server Drive & Sharing Printers
❖ Mail Server Using Exchange Server 2007
❖ Creating Group Policies & Applying Restriction for the Organizational Unit's Users
❖ Configure Remote Desktop & Remote Assistance to solve Client Problems
❖ Inputting Leave and recording absences so as to make reports with plenty of Information.
❖ Doing Over time Calculations and setting up system to handle shift timings.
❖ Managing Week Ends and Holidays in the time attendance reports.
❖ Installing Nebero Firewall & Applying Restriction for the Particular Users.
❖ Creating Backup & Restore Point.
❖ Oracle User Level Pay Roll Run.
❖ Time Machine (Finger Scanning) Installations and set up.
❖ Configuring & Installing Time Attendance scanning machine in each floor of the company.
❖ Monitoring Punch IN & OUT Timings.
❖ Pulling Time IN and OUT form each machine and generating back up of the data at the end of each day for data security.
❖ Building a New PC, Installing a Windows XP & Windows 7 Operating System
❖ Installing XP Operating System Via Remote Installation services
❖ Configuring SIEBEL Network for Clients.
❖ Sharing & Mapping Local Drives & Printers.
❖ Creating Group Policies & Applying Restriction for the Users
❖ Troubleshooting Desktop Problems
❖ Time Machine (Finger Scanning) Installations and set up.
❖ Configuring & Installing Time Attendance scanning machine in each floor of the company.
❖ Monitoring Punch IN & OUT Timings.
❖ Pulling Time IN and OUT form each machine and generating back up of the data at the end of each day for data security.
❖ Generating Reports with Microsoft Excel & PDF
❖ Inputting Leave and recording absences so as to make reports with plenty of Information.
❖ Doing Over time Calculations and setting up system to handle shift timings.
INNOVATIVE INFORMATICX for 26 Months Worked as a Desktop & Network Supporter
2002 - 2005