Contracts Administrator
Valentine Maritime (Gulf) LLC
مجموع سنوات الخبرة :13 years, 11 أشهر
Providing support to the Project Management Team in the effective administration of the Contract from award to final Completion and close out. Responsibility includes,
- Analysis of the key terms and conditions to highlight areas ambiguities, omissions and conflicts; identify opportunities for revenue enhancement; advise rights and obligations, administer issue, discharge of bonds and guarantees as per contract terms
- Monitor and maintain and update a contract register for performance bonds, insurance policies, variation order, delay & extension, liquidated damages, final account and defects liability period
- Draft contractual letters to Client and maintain contract communications
- Timely issuance of milestone completion certificates for completed portion of work and work completion notices to Client, coordinate in obtaining of approvals from Client
- Co-ordinate capturing changes from all disciplines like Engineering, Procurement, Fabrication and Offshore installation, evaluate and submit for appropriate approvals by management for further action
- Preparation of cost estimates and pricing of Change Proposal, coordinate with PMT and related dept, review and submit change proposals to Client and participate negotiation meetings with client and finalize Change orders
- Organize monthly change management review meetings with discipline managers / lead engineers of PMT and prepare and issue minutes and co-ordinate follow-up actions
- Coordinate obtaining progress approvals from Client
- Interface with designated Client counterparts on contract invoicing and contract change management requirements
- Prepare invoicing procedure and set up invoicing process for lump sum and reimbursable scope in line with Contract invoicing procedure
- Establish and agree with Client on appropriate templates for progress measurement and invoicing back-ups in coordination with Lead Planner
- Review progress with Lead Planner and agree progress before reporting to Client, coordinate PMT efforts in obtaining progress approval from Client
- Raise monthly Invoices with back-ups and participate in invoice clarification session with Client PMT if required and expediting invoice approval and payment by Client
- Provide Revenue Collection, Change Order status related inputs for Monthly Review Package
- Financial requirements of the project like invoicing cash flow and revenue collection forecasts
- Perform Post award Commercial Administration of Sub-Contracts and Major Procurement Orders from post award to final accounts in close coordination with Subcontracts Departments and support PMT in effective administration of Subcontracts and Procurement Orders
- Advise flow down requirements of prime contract terms
- Review and ensure that all subcontract payment applications / invoices are properly submitted along with sufficient back-up documents and review for adherence to subcontracts / procurement deliverables. Certify the invoice for payment.
- Administer all back-charges
- Providing principal support to the Project Management Teams in the effective administration of the Prime Contracts from award to final Completion and close out.
- Identification of variation to the contract and notification of variation. Thereafter, sending variation request for client approval.
- Derivation of unit rates for the items for which unit rates are not available in the contract and getting approval from Client.
- Estimations of Manpower, Equipment, Material, Consumables & other Costs for Additional Scope of works and Extra works and submission for client approval.
- Conducting commercial meeting with client to discuss and close all the variation submitted by contractor.
- Advise project team on contractual issues, interpretation of Scope of Work and terms and conditions. Preparation of Contract correspondences.
- Preparation of Claims such as Time Extension, Delay and disruption, Acceleration of works, associated Project Management cost due to prolongation etc.
- Review, assist and advise Project Managers on contractual issues and disputes.
- Preparation, formulation and review of Variation to Contracts / Change orders.
- Review and approve payment certificates for major sub-contractors in accordance with Sub-contracts terms and conditions. Review, advice and commercial close out of major claims, back charges to and from subcontractors.
- Preparation of Letter of awards / Letter of Intent for subcontract works.
- Preparation of Memorandum of Understanding.
- Contract/Subcontract Management including correspondences, Performance monitoring, Coordination of meetings, expedition of Progress of the subcontract works, Preparation of MOM etc.
- Subcontract management, coordination with subcontractor for expedition of Progress including scrutinizing subcontractor’s payment valuations.
- Verification of Invoices submitted by subcontractor and processing the same for payment.