Administration Manager
Trevi Group
Total years of experience :13 years, 0 Months
- Manage the administrative activities related to personnel leaves, vacations, introduction letters and attendance according to the policies and procedures.
- Design and implement company policies that promote a healthy work environment.
- Keep up to date with the latest HR trends and best practice.
- Maintain both hard and digital copies of employees' records.
- Performing reference checks and issuing employment contracts.
- Assist with payroll and HR tasks.
- Maintain HR procedures that comply with labor regulations.
- Monitor HR metrics (e.g., turnover rates and cost-per-hire).
- Ensuring the effective utilization of plans related to HR programs and services.
- Support HR and suggest improvements to the entire recruitment process.
- Produce and submit reports on general HR activity.
- Schedule meetings, interviews, HR events and maintain agendas.
- Assist with all internal and external HR related inquiries or requests.
- Assist with performance management procedures and quality management.
- Set objectives for the HR team and track progress.
- Manage and organize protocol services for all VIP clients to shall accomplish this in accordance with the higher standers.
- Provide luxurious and elite services to certain VIP clients.
- Full responsibility of all protocol client’s matters fast service with elegant care.
- Coordinates protocol client’s affairs and manages matters related to appointments reservation or other requests.
- Handling incoming calls and other communications.
- Managing filing system.
- Recording information as needed.
- Greeting clients and visitors as needed.
- Updating paperwork, maintaining documents and word processing.
- Helping organize and maintain office common areas.
- Manage financial and administration activities to achieve financial goals.
- Develop overall goals for the finance and administration departments.
- Develop business plan, timeline, and budget to perform financial projects.
- Monitor and manage expenditures within allotted budget.
- Develop and maintain standard financial and administrative procedures.
- Work closely with General Manager in preparation of business plan and operational budget.
- Review all invoices and make the relevant payments in a timely manner.
- Review accounting discrepancies and recommend corrective actions.
- Assist in implementing standard accounting policies.
- Ensure the preparation and maintenance of all financial records.
- Supervise preparation of all monthly and annual finance reports in a timely fashion.
- Supervise and manage payroll processing and tax filing activities.
- Identify and resolve financial and administrative issues.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Recruit and train personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (e.g., electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.
- Manage the administrative activities related to personnel leaves, vacations, introduction letters and attendance according to the policies and procedures.
- Design and implement company policies that promote a healthy work environment.
- Keep up to date with the latest HR trends and best practice.
- Maintain both hard and digital copies of employees' records.
- Performing reference checks and issuing employment contracts.
- Assist with payroll and HR tasks.
- Maintain HR procedures that comply with labor regulations.
- Monitor HR metrics (e.g., turnover rates and cost-per-hire).
- Ensuring the effective utilization of plans related to HR programs and services.
- Support HR and suggest improvements to the entire recruitment process.
- Produce and submit reports on general HR activity.
- Schedule meetings, interviews, HR events and maintain agendas.
- Assist with all internal and external HR related inquiries or requests.
- Assist with performance management procedures and quality management.
- Set objectives for the HR team and track progress.
- Assist with day-to-day operations of the HR functions and duties.
- Provide clerical and administrative support to Human Resources executives
- Provide brief orientation to new employees on the first day of work and advise them with basic information about the company and HR-related programs.
- Delegating tasks to appropriate team members.
- Maintain HR procedures that comply with labor regulations.
- Develop sound recruitment strategy and work with hiring managers in recruiting personnel to ensure that manpower requirements are met.
- Assist with all internal and external HR related inquiries or requests.
- Assist in payroll preparation by providing relevant data (absences, leaves, etc.)
- Discuss employees’ career development paths with managers.
- Support HR and suggest improvements to the entire recruitment process.
- Schedule meetings, interviews, HR events and maintain agendas.
- Produce and submit reports on general HR activity.
- Compile requests for materials.
- Prepare purchase orders.
- Keep track of purchases and supplies.
- Handle inquiries about orders.
- Gather information and records to draw up purchase orders for procurement of materials and services.
- Make sure that what was purchased arrives on schedule and meets the purchaser’s specifications.
- Purchasing Clerks respond to customer and supplier inquiries about order status, changes, or cancellations.
- Monitor inventory, perform buying duties when necessary, and contact suppliers to schedule or expedite deliveries.
- Compare prices, specifications and delivery dates to assist in determine the best bid, track the status of requisitions, contracts and orders, and calculate relevant costs.
- Collecting and analyzing feedback from clients and other projects users to gauge satisfaction and success.