HR Officer
Confidential
Total years of experience :15 years, 2 Months
• Responsible for all staffs and Labor recruitment from job opening till close by filling all vacancies in a timely & cost effective manner and comply yearly recruitment plan.
• Source and screen CVs through local advertisement or job portals to provide relevant quality candidates.
• Shortlisting CVs, contact initial interviews, arrange final interview, negotiate the salary and final selection in line with Group HR manager approval.
• Responsible to administer, monitor and maintain professional relationship with job portals such as Bayt.com, Naukrigulf.com, Gulftalent.com, Indeed etc.
• Coordinate with local and overseas recruitment agencies and liaises with approved recruitment agencies to supply Staffs and Labors.
• Arrange offer letter and follow up with the applicant till they join.
• Oversee the mobilization process for manpower hiring from interview till arrival and arrange accommodation, airport pick up, and inform the relevant department for the new joined employee’s arrival and coordinate with PRO for medical and finger print appointments.
• Responsible for coordinating project site office for their manpower requirements and plan according to their manpower needs.
• Maintain and update day to day manpower hiring report, offer letter racking report and assist develop and update job description and organization chart.
• Train new staffs (HR) if needed, contact orientation and provide guideline to the department managers on candidate selection.
• Play a major role in employee relation by giving proper work advise, counseling, resolves work related issues among the employees and response to all the queries of employees in line with company standards.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedure according to the company policy.
• Prepare necessary disciplinary letter, salary certificates, guarantee letters, employment certificates, HR Related memos, etc.
• Arrange WCP for all the employees and vehicle insurance in coordination with transportation department.
• Responsible for private health insurance to all employees and assist their claim procedures.
• Maintain and build the reputation of the company when contact employees, agencies, clients and other third parties.
• Assist Group HR Manager to prepare and develop new HR policies and procedures.
• Execute other HR related task when necessary arises.
• Coordinate and assist with the interview and selection process
• Create, Maintain and Monitor the entire employees RP tract list
• Prepare Government Contracts
• Process employee’s payroll
• Create and administer Hr related correspondence
• Update the employee leave details & attendance
• Maintain accurate and updated employee databases
• Keep the lines of communication open between employees and the HR department
• Maintaining employee files and the HR filing system
• Perform other related duties as require
• Recruitment:
1. Provide a comprehensive admin support related to all aspects of Recruitment & Selection from Manpower Requisitions up to the joining of workers
2. Perform initial screening by short-listing applications by reviewing CVs, conducting series of examinations, pre-interviews and background checks
3. Forward Job Offers to selected applicants in a timely manner, constantly monitor their feedbacks
4. Handle and safeguard all documents / records for Recruitment and Selection and arrange necessary preparations for the joining of new candidates
• Personnel Services:
1. Provide assistance to employees by arranging requests such as Certificate of Employment, No Objection Letters, Salary Certificates, Letter to Banks, Letter to Embassy, Admission to driving school and other requests
2. Arrange necessary preparation for new employees such as employment contract, accommodation and transportation prior to their arrival
3. Organize, maintain, update and safeguard personnel’s data and records to ensure accurate / complete reference and records when needed while also ensuring safety and confidentiality
4. Facilitate leave applications of the personnel, establish leave plan, arrangement for necessary preparations after approval such as: checking validity of personnel’s RP, requesting for tickets, compliance of the clearance form, exit permits and forwarding of approved leave for settlements
5. Prepare and issue administrative letters such as warning/deduction/dismissal
• HR Co-ordination:
1. Prepare, maintain and monitor employee’s personal files
2. Maintain employee file access logs
3. Maintain and update the EOS records and ensure appropriate filing system enforce
• Recruitment (Paper & online Advertising vacancies, screening applications, calling for interviews, arranging contracts and reviewing contracts).
• Managing the data of the applicants received through the job portal.
• Organizing seminars, meetings and workshops.
• Travel arrangements and hotel bookings for overseas consultants.
• Health & welfare, Disciplinary and Salary Administration.
• Staff Daily Attendance & Leave.
• Preparation of training programmes for all trainees.
• Processing the invoices for payments.
• Maintaining database for payments.
• Stationery management.
Key Competencies 1. Knowledge of Human Resources Information System 2. Strong spoken and written communication skills 3. MS Word, Excel, Access and Internet-Expert 4. Good understanding of local laws and regulations (Qatar) 5. Accuracy and attention to detail 6. Strong numeracy skills 7. Excellent interpersonal skills 8. Work well under pressure/enjoy working in a team environment