Office Manager
الشركة السعودية للصناعات الأساسية - سابك
Total years of experience :9 years, 9 Months
Executive Administrative Assistant to HR - Middle East and Africa & HR Services General Manager
- Schedule and coordinate meetings, appointments, and travel arrangements for Executive Managers and supervisors.
- Arrange, attend, and facilitate Senior Manager Team meetings.
- Maintain at utmost discretion when dealing sensitive topics.
- Manage travel and expense reports to the General Manager.
- Typed documents such as correspondence, drafts, memos, and emails.
- Opened, sorted, and distributed incoming messages and correspondence.
- Purchased and maintained office supply inventories (through rising SSRS tickets), and being careful to adhere to budgeting practices
- Greeted visitors and determined to whom and when they could speak with specific individuals.
- Recorded, transcribed and distributed minutes of meetings.
- Arrange and facilitate department Town-hall meetings.
- Arrange and facilitate department gathering meetings.
- Professional phone etiquette.
- Time management specialist.
- Proficient records keeper.
Contractor Manpower Comp.& Benefit
- Supporting all SABIC SMP Contractors for Compensation and Benefits. Maintains office services by organizing office operations and procedures. (5k employees)
- SMP vocal point to (IBN SINA, Specialty Chem, SOCC and Al-Bayroni)
- Maintain and control HR records in SAP for the above affiliates.
- Hire new employees in SAP system.
- PR and PO alignment with HR records.
- Payroll for (IBN SINA, Specialty Chem, SOCC and Al- Bayroni) SMP's employees.
- Create and crosschecking Service Enter Sheet (SES).
- Create SAP ID for the affiliate’s partners.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Organizing exhibitions and conferences.
- Preparing and supervising the group corporate brochures, direct mail leaflets, photographs, films and multimedia programmers.
- Maintains office services by organizing office operations and procedures.
- Controlling correspondence.
- Designing filing systems; reviewing and approving supply requisitions.
- Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
- Organizing exhibitions and conferences.
- Preparing and supervising the group corporate brochures, direct mail leaflets, photographs, films and multimedia programmes.
- planning, developing and implementing Public Relation strategies.
Expecting to graduate from Dammam University in Bachelor of Business Administration in 2020. (Online learning)