Executive Secretary
Orient Holding Company
Total years of experience :15 years, 4 Months
• Provide administrative and clerical support to departments or individuals.
• Handle information requests
• Coordinates office management activities.
• Arrange for outgoing mail and packages to be picked up.
• Maintain hard copy and electronic filing system.
• Compiling and update employee records (hard and soft copies)
•Follow up on real estate and its related matters
•Performing accounting tasks
• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Answering calls, taking messages and handling correspondence
• Maintaining diaries and arranging appointments
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Liaising with relevant organizations and clients
• Maintaining the general manager’s schedule.
• Booking meetings and appointments, and serving as a gatekeeper.
• Screening calls and prioritizing daily tasks and responsibilities
• Handle the general manager’s personal and business correspondence, including emails and memos.
• Monitoring office supplies and ordering replacements.
• Handling publicity and media requests and planning company parties and events.
• Acting as a receptionist and/or meeting and greeting clients.
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