Administrative Affairs Manager
Makan Investor
مجموع سنوات الخبرة :8 years, 0 أشهر
null
In charge of : assisting the Executive Director in achieving and executing the tasks and duties to achieving the goals.
responsible for :
Projects Implementation.
Administration affairs.
Management representative.
Managing and operating the Government Relations and Human Resources
• Establish & maintain HR, GR policies and procedures
• planning, directing, and coordinating human resource management activities
• Implementing, evaluating employee performances & monitor daily operations.
• Maintain & develop documents archival records filing and retrieval system.
Develop employee retention and engagement initiatives, in line with company culture and values.
On boarding new starters and conducting payroll.
Purchasing process.
Purchase material according to Purchase Requisition.
Negotiate the best delivery for the materials required to purchase.
Arrange quotation for standard items.
Negotiate the prices for the materials required to purchase.
Procurement Outsourcing.
Manpower Supplier.
Developing the departments and administration.
Associate in planning, organizing and developing.
Handling the licences, permissions, authorizations.
Following up the Departments and Supervising
(Logistics, Public relations, Marketing, Property, Purchasing and supply chain, Sales and Contracts).
Coordinate office activities and operations to secure efficiency and compliance to company policies.
Supervise administrative staff and divide responsibilities to ensure performance.
Manage agendas/travel arrangements/appointments etc. for the upper management.
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures.
Create and update records and databases with personnel, financial and other data.
Track stocks of office supplies and place orders when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Assist colleagues whenever necessary.
Assisting the Government Affairs Manager in achieving and executing the task and duties to achieving the department goals.
Responsible for the operations & coordinating with Government Relations and HR Director regarding processing and acquiring government services.
Management assisting in department affairs.
Managed the licences, permissions, authorizations.
Implementation Government services for more than 10, 000 employees, Ministry of Interior(Mouqeem, Absher, tumm...etc), Ministry of Foreign Affairs, Ministry of Labor, Ministry of Municipalities and Rural Affairs, Chamber of Commerce and Industry, Ministry of Commerce and Investment and Saudi General Investment Authority.
responsible for registering and licensing each vehicle, and ensuring that licenses are always up to date.
Providing all employees with cars if their jobs required transportation.
Create repair orders from Company fleet drivers.
• Preparing the applications for the company's visas, completing the application form for visas at the labor office, following up the issuance of the social insurance certificate, reviewing the recruitment office and the Ministry of Foreign Affairs for issuance of approved visas.
• Resuming the employees' stay in the company and following up on the personnel and staff responsible for completing the procedures of the medical examination and sending the solar pictures. Stay in the relevant government agency at least one month before the expiry of the residency and renew the residence and return it to the official for a course to hand over to the employee.
• Procedures for exit and return visas for employees as requested by the approved leave or work trips.
• Completion of final exit procedures for terminated employees and receipt of departure certificate from the travel port
• Complete the procedures for requesting work visas for guests and review the Ministry of Foreign Affairs to ractify the request to be sent to the ministries concerned and the visitor is invited to visit.
• Completing the procedures for transferring the sponsorship of the approved employees from inside and applying them to the conditions of transfer of sponsorship and follow-up payment of the transfer fees of sponsorship through the worker or deduction from the salary of the worker through the financial management
• The renewal of the commercial registration of the company on the specified date and renewal of membership of the Chamber of Commerce annually at the beginning of the Hijri year
• Follow-up the procedures of visiting or recruiting visa for the families of employees and assisting in the provision and addition of family members to accommodation after recruitment
• To settle the procedures for the permanent advance of the department and its adoption and to submit all documents to the financial administration after their approval immediately after the expiry of the contract to return compensation according to the system
• Authentication of company letters and contracts from the Chamber of Commerce and the Ministry of Foreign Affairs or other authorities as requested by the concerned departments
• Match and update passport and work papers and make the necessary additions and exclusions in accordance with reality
• Carry out any other work or tasks to follow up and review the government agencies as required by the company
• Implementation of all requests for administrative affairs in all government agencies
• Implementation of all requests for the management of the company from government agencies
- responsible for : Administrative affairs (letters, contracts, applications, informs).
- Responsible for all office supply orders on a weekly basis, relationships with vendors and invoices.
- Supervise the maintenance of office, and it’s equipment, including copier, fax machine, recycle bins, etc
- Coordinate with IT department on all office equipment.
- Assist in managing employee records, on-boarding new employees, managing employee performance reviews, and other human resources responsibilities.
- Lead the Administration Team in the regional offices.
- Manage team expense reporting, coordinating receipts, submission, and reimbursements.
- Address employees query regarding office management issues (e.g., stationery, hardware, and travel arrangements).
- Assist the Executive Team in managing relationships with various clients, vendors, and partners through the initiation of correspondence, proposing meetings, and carrying out follow-ups.
- Additional support for other corporate office locations.
- Invoices auditing.
- Payment recording.
- Government Affairs Representative.
- Document Controlling.
- Purchasing Analyst.
Saudization levels supervising, GOSI registration responsible and
human resources generalizations and administration. (payroll auditing, final left, job description, employees information details registration and employees investigations).
Organize and maintain personnel records
Update internal databases.
Prepare HR documents, employment contracts and new hire guides.
Revise company policies.
Liaise with external partners, insurance vendors and ensure legal compliance.
Creating regular reports and presentations on HR metrics.
Answer employees queries about HR-related issues
prepare monthly payroll.
Assisting the Polyclinics director in achieving and executing the tasks and duties to achieve departments goals.
management representative
administration affairs responsible.
check complaints, troubleshooting, fixing mistakes.
cash auditing, revenue statistics and comparison statistics.
time sheet auditing & doctors affairs.
reporting to the Polyclinics Director and managed the front office officers and supervisors.
Jan. 2008 - Jan. 2012 Bachelor of Science in Economic And Business Administration from King Abdulaziz University By Classes