Administration and Logistics Specialist
Alfanar Company
Total years of experience :7 years, 3 Months
- Preparing the shipping documents and follow up with a clerical team to get them attested by the concerned authorities.
- Coordinate with shipping agents for dispatching and ensure timely of all international shipments.
- Managing all international shipments insurance and preparing monthly insurance reports and follow up with insurance companies to ensure that all shipments are insured.
- creating invoices for all international sale and preparing invoices custody periodic reports.
- monitoring and collecting all required documents including (customs declaration, shipping doc's, etc.) to make sure all sales are tax exempted and preparing monthly VAT report.
- Initiate and follow up all related issues to HR, Business Trips, Flight & Hotel Booking, Commercial Visa for customers, etc...
- Managing departments petty cash
- Creating PR's and ensure the timely delivery of the department requirements
- To respond & establish internal coordination between Countries Sales Managers & various departments.
- Managing the whole department administrative issues
- Managing clerical team to follow up with the concerned public and private authorities to insure that all the employees have valid (resident permits, work permits, medical insurance cards, bank accounts), and keeping records of expiration dates for renewal purposes .
- providing orientation for new comers.
- Monitor daily attendance, and Investigate causes for employees absence .
- Monitor scheduled absences such as holidays or travel and coordinate actions .
- Advising project management and other employees on employment law and the employer's own employment policies and procedures.
- Assist in resolving employee disciplinary matters and serve as a resource for advising staff on laws, regulations, policies and procedures for human resources/labor relations functions.
- Follow up with the local authorities for the required permits and licenses related to the project .
- Support Construction Services which includes; collection of project information (maintain tracking logs, correspondence, and action item tracking); Project file set‐up.
- Managing project’s petty cash and expenses
- ensure accommodation hygiene, health and safety regulations are met .
- Supervision of the accommodation includes a maintenance director, food services, housekeeping, employees services such as health and safety as well as sports and social facilities.
- Making sure adequate security for the accommodation is provided.
- Responsible for overall management of the accommodation .
- Perform advanced general and administrative duties as requested.
- Identify business opportunities by identifying prospects and evaluating their position in the industry; researching and analyzing sales options.
- Sell products by establishing contact and developing relationships with prospects; recommending solutions.
- Maintain relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvements.
- Identify product improvements or new products by remaining current on industry trends, market activities, and competitors.
- Prepare reports by collecting, analyzing, and summarizing information.
- Maintain quality service by establishing and enforcing organization standards.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
- Contribute to team effort by accomplishing related results as needed.
- Preparing staff schedule and distributing tasks
- Supervising all customer service staff
- Provide quality customer assistant at all times
- Handling customer complaints
- Observe guests attendance and ensure a smooth operation
-Inventory and stock control
- preparing maintenance report covering all the cinemas facilities
- Prepare a monthly staff evaluation report