Legal Manager Assistant
Misk Foundation
Total years of experience :21 years, 1 Months
Assisting the Legal Manager in Six board secretaries and one committee.
Responsibilities include:
- Assisting the Legal Manager in managing six boards secretaries and one committee.
- Organizing board meetings
- Collecting, preparing, and combine the agenda’s topics for the board member. To save board members' time.
- Distributing the board meeting agendas and signing the minutes of meetings from board members in their own offices or their homes.
- Preparing minutes of board meetings
- Storing the original minutes of meetings and the original board chairman decisions
- Distributing the board decisions and follow up with them.
- Making sure that all data regarding the board is stored safely and securely.
Handling government relations for the foundation and its subsidiaries with no legal registration such as (Ministry of Labor, GOSI, Muqeem Portal, General Authority of Zakat & Tax, etc.).
• Executive Assistant Role from 10/2014 to 4/2018.
- Handling the financial affairs of the executive department which is paid from CEO's petty cash.
- Handling the administrative affairs of the executive department.
- Designing RFP including the scope of work regarding various projects. This also include preparing proposal analysis and selection criteria for service providers.
- Handling government relation for the foundation and its subsidiaries with no legal registration such as (Ministry of Labor, GOSI, Muqeem Portal, General Authority of Zakat & Tax, etc.).
- Handling government relation for Manga production company before handed over to Dr. Essam Bukhary (in 10/2017) such as (Ministry of Commerce and Investment, Ministry of Labor, GOSI, Muqeem Portal, General Authority of Zakat & Tax, etc.).
- Preparation of annual budget estimate.
- Prepare and design of the annual report for MiSK foundation (2014 & 2015).
- Preparing and furnishing some of MiSK foundation offices and the subsidiary.
- Supervising and preparing all required executive report.
- Preparing any other tasks that are required by the executive department.
• Board Secretary Role from 10/2014 to 4/2018.
- Organizing board meetings
- Collecting, preparing and combine the agenda’s topics for the board member. To save board members time, I design the agendas using (InDesign program) to make it easier to read and follow through
- Distributing the board meeting agendas and signing the minutes of meetings from board members in their own offices or their homes.
- Preparing minutes of board meetings
- Storing the original minutes of meetings and the original board chairman decisions
- Distributing the board decisions and follow up them.
- Creating and distributing invitations to all boards members in MiSK foundation and subsidiaries to MiSK events, and welcoming board members during the events.
- Making sure that all data regarding the board is stored safely and securely.
Additional responsibility:
• Auditing Committee Secretary from 10/2016 to 2/2017.
• Executive Committee Secretary from 11/2017 to 4/2018.
-Reviewing and evaluating investments capital valued around SR 400 m.
-Looking for and studying the opportunities in mutual funds.
-Monitor the company’s existing investments in subsidiaries, funds, and Islamic Murrabaha.
•Prepared periodic reports about the commercial centers’ profitability and shared departments’ costs
•Banks statements reconciliation and daily monitoring of multiple account activities
•Review and evaluate bank agreements, new investments, and insurance policies
•Monitor the company’s existing investments in subsidiaries, funds, and Islamic Murrabaha
•Preparation of annual budget estimate
•Experience assuming any accounting function necessary in the department
•Reporting requirements for the Capital Market Authority
•Assumed the Chief Accountant responsibilities as needed
•Accounting Department representative on different committees
- Additional responsibility: Auditing Committee Secretary
•Oversaw 15 employees, improved performance and productivities; prepared job descriptions of the existing positions.
•Prepared and evaluated internal policies and procedures.
•Reviewed and monitored all accounting processes and bookkeeping entrees.
•Reviewed, evaluated and prepared necessary recommendations for Internal Control Systems
•Custodian of cash accounts.
•Analysis and comparison of revenues and expenses for commercial malls and departments.
•Project complexes and departments field visits; accountant, administrative staff and storekeeper performance reviews
•Reviewed and ensured compliance with all policies and procedures.
•Detection and verification of violations and thefts.
•Reviewed Inventory Count Committee work and procedures.
•Documented audit of expenditures and purchase orders for project, complexes, and other departments.
•Audited daily bookkeeping entries, general ledger and bank reconciliation.
•Prepared annual audit reports.
•Reviewed and recommended changes of Internal Policies and Procedures.
•Participation several committees as a member from internal auditing department.
Related Courses: Corporate Finance, International Finance, Derivative Securities, Decision Making and Accounting Information Advanced Data Modeling Business Research, Marketing Management, Managerial Economics, Leadership and Ethics, International Business Environments, Strategy Competition and Economic Development (Harvard Based Class) & Business Strategy, Vision, and Implementation.