Executive secretary
BATCO
Total years of experience :8 years, 3 Months
group KSA, Riaydh.
Telecom company.
Construction, Legal, Financial, Technical, IT, Business areas, Medical.
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert manager about cancelations or new meetings.
• Handle information requests.
• Prepare correspondence and stuff mail into envelopes.
• Arrange for outgoing mail and packages to be picked up.
• Greet and receive a visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation
• Plans events and volunteer activities.
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• Maintain office procedures.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions, and assignments to executives.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.
• Reading through or listen to material in one language, ascertains
understanding of the meaning and context of that material, and converts it into
a second language, making sure to preserve the original meaning
• Translates online, video, and television media by providing subtitles
• Consulting with subject matter experts and other colleagues in order to
understand specialized concepts and translate them appropriately
• Uses highly specialized translation software to encourage efficiency and
consistency
• Translates a variety of documents including literary, legal, research,
technical, scientific, educational, and commercial materials
• Collect, scan and upload documents following set procedures
• Ensure all technical documents, such as reports, drawings, and blueprints,
are collected and registered in the system
* Providing support to HR Manager, Supervisor and senior management,
mainly GM, CEO and the owner.
Sept 2014- Sep 2015 Information Management officer at Assist Org. Sudan.
UNHCR subagent operating in the field of Refugees, IDPs, Stateless
persons. tasks are information management and reporting and admin
support plus monitering and evaluating projects impacts and lessons
learned.
* Translating and drafting documentation according UNHCR policeis.
* Translating Letters and Hitch reports, minutes of meetings, email
correspondence.
* Updated reports and other technical documentation for senior program
manager.
* Generate weekly report to country director.
* Performed translation for cases studies, assessments and progression
reports.
* Performed translation in meetings, talks, operational meetings.
* Conduct studies and montering and evalation for projects.
* Support HR & Admin.
* Retriving articles from newspapers and magazines & internet.
1- Overseeing and Managing the day-to-day operations of the office, ensuring that all equipment and facilities are functioning properly.
2-Coordinating and scheduling appointments, meetings, and conferences.
3-Managing office inventory and supplies, and ordering new ones as needed.
4- Developing and implementing office policies and procedures to ensure the smooth operation of the office.
5-Supervising office staff, delegating tasks and responsibilities and providing guidance and support as needed.
6-Maintaining office records and files, both electronic and paper-based, plus ensuring compliance requirements.
7-Handling correspondence, including emails, letters, and phone calls, and making sure all messages are responded to in a timely manner.
8-Coordinating travel arrangements and itineraries, including preparing visas applications, Booking flights, hôtels and renting cars.
9-Liasing with external vendors and service providers, such as IT support, cleaning services and maintenance contractors, to ensure that the office is well-maintained and all services are provided efficiently.
courses: 2015 10 months combined Volunteer
