Manager – Commercial & Contracts (Corporate)
El Seif Engineering Contracting Co.
Total des années d'expérience :27 years, 11 Mois
Key Responsibilities:
• Coordinating with cost control department to ascertain the project budget and assessing the cash flow in order for required financing of the project.
• Managing Project billing, cash flow, variation to contract and the EOT claims.
• Analysing spending vs receivables in order to assess and update cash requirements of the projects in timely manner.
• Initiate insurance requests to insurers in accordance with Contracts requirements, review policies and negotiate with insurers. Responsible for timely request of maintaining bonds and guarantees, project insurances, payment of installments and submission of insurance claims.
• Responsible to approve Subcontractor invoices for payment.
• Responsible to update the logs of Subcontract bonds and guarantees required by reference to the terms of the Subcontract Agreement.
• Responsible to update variation and claim logs.
• Resolves issues with contracts and commercial operations.
• Communicates with parties in a contract so that all understand the terms, particularly a contract's financial aspects
• Assesses risks and makes recommendations based on a thorough analysis of all factors involved in a business situation
• Advising the Procurement Department in order to finalise the Procurement strategy of the awarded projects.
• Develop project Contractual strategies, initiatives and negotiations;
• Assess Sub Contractor selection process in terms of main Contract compliance;
• Review and negotiate Subcontract terms with Sub Contractors and Suppliers;
• Develops Contractual part of Sub Contracts/Supply Agreements in coordination with procurement department;
• Responsible for Main Contract and Sub Contract Administration, including implementation of risk control procedures;
• Review Contractual terms of tenders and advise tendering team on internal actions, clarifications/ Qualifications to clients;
• Identify areas of improvements to the commercial department processes;
• Examines company rules to make sure they stay relevant and makes recommendations for necessary changes
• Looks for opportunities to grow a business, whether through partnerships or new initiatives, and works to take advantage of those opportunities
• Analyses reports that give insight into how a company can make adjustments to improve performance
• Conduct analysis of existing signed Contracts for the purpose of quality improvement;
• Coaches employees on best practices for managing contract issues and handling daily issues and tasks
• Works efficiently and calmly tight deadlines or other stress factors arise
• Responsible to create process flows in order to automate the Subcontract creation and receivables through ORACLE ERP.
• Responsible for ORACLE ERP implementation of Subcontract Module.
• Review reports submitted by Projects' Contract Managers;
• Manage the performance of all the team members;
• Perform other duties as required.
For Project Overview and Completed Projects, kindly review my Resume
Key Responsibilities:
• Head a Contract Administration team for Claims and Variation Management.
• Head the Contract and Sub Contract Administration Teams and observing the Contractual requirements of the Area Manager/ Project Director.
• Coordinate with Contract Administration Director with respect to performance priorities, targets, milestones, etc.
• Monitor and guide the performance of the region staff.
• Advise solutions of technical matters to Contract Administration Director as needed.
• Advise on administrative and functional matters related to his team for confirmation by the Director of the Contract Administration.
• Coordinate the administrative and Contractual needs of the areas with the functional requirements of the Contracts Division.
• Support estimating department if needed by reviewing Contract terms & conditions, and highlight important issues and recommendations.
• Receive Contract documents prepared by the client.
• Request to issue performance bond indicating amount, effective date and expiry date.
• Notify procurement and tender engineer of payment terms, advance and relations, payment of material, performance & advance bonds; variations & claims, delay fine and defect liability period.
• Forward terms & conditions to legal department for their review & highlight reservation if it exists.
• Writing to client if any term or condition is not acceptable for amendment.
• Request from insurance to issue insurance policy. Advising required coverage based on Contract conditions, and specify effective date of policy and expiry date.
• Request to issue advance payment bond if allowed in the Contract, specify amount, effective date and expiry date.
• Record the Contract into project Contract system after completing new project definition in project Management system.
• Write to the client to nominate the Contractor representative.
• Agree with consultant how the progress payment will be submitted and reviewed.
• Sends deliverable list to the concerned parties.
• Sends budget information to finance.
• Create revenue budget according to the Contract.
• Generate/update payment certificate
• Administer the final account by cross checking the BOQ against the final payment request to ensure all due items are claimed.
• Participate in the negotiation of final account and provide all supporting documents and price breakdown.
• Ensure that Contract requirements during defect liability period are provided. Check warranty terms to determine if damage repair is covered by warranty or not.
• Prepare list of variations and submit the priced variations to the Client.
Project Overview :
Managed a 25 member team of Quantity Surveyors, Contract and Sub‐Contract Administrators and a Planner for various Projects.
1. Ministry of Finance HQ in Al Nakheel (SR 1.1b).
2. Ministry of Education HQ at King Abdullah road (SR 1.0b).
3. King Abdullah Financial District parcels 1.08 (Hotel), 1.12 (Office Building) and Monorail (SR 2.2b).
4. State of Art Building of King Abdulaziz Center of World Culture for Saudi ARAMCO, Al Khobar (SR
3.0b)
Key Responsibilities:
• Responsible for all aspects of hands‐on government Contract Administration including the Administration of Contract awards, task orders, modifications, through close‐out; Facilitates the execution of Sub Contract Agreements, consulting Agreements, teaming Agreements and non‐disclosure Agreements.
• Responsible to review client Contract documents to ensure adherence to Contract terms and conditions.
• Interact with Management and program staff to obtain necessary approvals and prepare Sub Contract packages for review/approval.
• Evaluate technical and financial bid of Sub Contractors.
• Prepare budget for the Project Procurement.
• Advise the top Management to finalise the Purchase Orders/Sub Contracts.
• Conduct risk and cost analysis and advise the Management for the probable risk and solution for successful completion of the project.
• Evaluate the Suppliers/Sub Contractors and visit the running projects, including confidential verification of their capacity of performing works and financial health.
• Liaise with all Stakeholders of the Project (Suppliers/Sub‐Contractors/Project Managers) to ensure project progress and cash flow.
• Preside meetings with all stakeholders (Finance/ Procurement/ Warehouse/Logistics/Project Mangers) to close issue logs.
• Initiate, review and distribute Contract documents and Agreements to include: Non Disclosure Agreements (NDAs), Teaming Agreements (TAs), Professional Service Agreements (PSAs), Sub Contract Agreements and Memorandum of Understandings (MOUs) with Sub Contractors.
• Establish negotiation strategies through direct coordination with Business Development and lead negotiations on complex Contractual issues
• Conduct Contract kick‐off meetings when required between internal functional groups (i.e. PM, program control, Contracts, etc.) and Sub Contractors, provide oversight, resolve issues & mitigate risks where necessary.
• Review Main Contract requirements and incorporate applicable flow‐downs, SOW and report requirements to Sub Contractors.
• Work with Program Management, Director of Contracts, and Finance/Accounting Department to ensure all requirements are captured in the resultant Sub Contract.
• Initiate Sub Contract close‐out with Vendor.
• Assist in pricing initiatives as required (prepare cost estimate worksheets and finalise pricing excel and word files for low‐complexity pricing efforts).
• Review and approve monthly invoices for onward submission to client/consultant.
• Prepare and submit variations and claims to clients.
• Review and approve claims and variation issues submitted by Sub Contractors.
• Initiate, prepare, and finalize Contracts, delivery/task orders and modifications for approval.
• Process task order requests and facilitate the submission of task order proposals.
• Monitor Contracts for compliance and ensured reporting requirements were met.
• Draft correspondence to various clients including Contracting Officers and authorize ordering officers as directed by the Director of Contracts.
• Maintain Contract/Sub Contract/consultant Agreement/vendor files in accordance with company standards.
• Supervise Contract data entry into Prolog and in the Contract Database.
• Assist the Director of Contracts in developing and maintaining the Contracts department processes and procedures.
• Assist in any other Contract Administration duties as might be required or assigned.
• Approve invoices of suppliers and Sub Contractors for payments.
• Attend progress meetings with the Management.
Significant Accomplishments:
Kindly refer to Resume.
Key Responsibilities:
• Sub Division In‐charge for various Postal Buildings within Kanpur Sub Division at Kanpur, Fatehgarh, Tundla, Shikohabad, Farukhabad, Unnao, Karvi, Etawah & Mahoba Districts including the New Post Office Building at Kidwai Nagar, Kanpur, Post Office Building at Kannauj, Post Office Building at Fatehgarh, and Post Office Building at Firozabad.
• Submit site survey report and forward the requirements to Planning and Design Department.
• Prepare estimate of woks for miscellaneous civil construction works for maintenance and new projects.
• Submit the requirement of annual budget for construction works to Government for allotment of fund.
• Prepare Cost Index, Justification of Market Prices and Fixation of Rent for Rented Buildings.
• Float various tenders for construction works with in the jurisdiction of Sub Division.
• Execute various civil construction and repair works of Buildings, Roads, Bore Wells, Sewer and Drainage lines, Water Tanks, Horticulture and Plumbing works etc.
• Negotiate and award tenders to successful bidders within the financial power delegated by the Government.
• Review and approve various EOT and variation cases submitted by Contractors.
• Prepare and approve Contractor`s bill for payment.
• Perform annual evaluation of Junior Engineers, Clerical Staff and Fourth Class Employees.
• Look after preparation of arbitration cases/court cases for disputed matters between Government and the Contractors within the jurisdiction.
Significant Accomplishments:
Administration of the:
• Construction Contract of new Head Post Office Buildings at Kannauj, Fatehgarh, Firozabad, Kanpur and Construction of Housing Colony at Kanpur with quality and standards.
• Repair and Maintenance Contracts for old buildings with quality and standards.
• Construction Contract of Bore Wells at various locations, roads and boundary walls.
• Played a major role in maintaining 1326 Departmental and Rented Buildings.
• Successfully disposed various rent enhancement cases.
• Actively involved in:
- Submitting various proposals of new buildings at vacant plots.
- Advising the Department on various technical and design issues.
• Efficiently handled the Restoration Contracts of various Heritage Buildings.
• Construction of LPG Gas Bottling Plant, Bharat Petroleum Company Limited, Naini, Allahabad, India.
• Construction of LPG Gas Bottling Plant, Indian Oil Corporation Limited, Jhansi, India.
• Construction of Multi‐storey Apartment Building and Pent Houses with multilevel parking, modern amenities, swimming pools, health clubs, shopping mall, playground, landscaping and hardscape works.
• Development of Mass Housing Colony consisting of 750 Independent Villas spreading over 66 acres.
• Construction of 8 Storied High Rise Apartment Buildings (3500 flats) on turnkey basis for National Games, Karnataka Housing Board, Ministry of Urban Development and Housing, Bangalore, India.
Pursuing
• M.E. (Analysis and Design of Process Equipment) Mechanical Engineering from Motilal Nehru National Institute of Technology), Allahabad University, Allahabad
• B.E. (Civil) from Dayananda Sagar College of Engineering, Bangalore University, Bangalore