logestics&Administration Manager
Taameer Jordan Holdings
Total years of experience :19 years, 0 Months
A- Administration Responsibilities
Was fully in charge of moving the main offices along with other subsidiary companies located in different premises to the new Head Quarters in Sweifieh in a well organized and smooth relocation
Managing all administrative tasks to run the required operations by handling different office locations from HQ to subsidiaries and site locations
Supervising smooth operations in all means of transportation required to secure transport, mail distribution, vehicles and heavy machineries (trucks, loaders…)
Acquiring and endorsing offers, studying and approving on agreements that is related to Admin such as security, housekeeping, mobiles, residencies, lands, warehousing, … to cover all required services
Ensuring renewals for residencies and buildings
Handling special events and high level meetings to assure fine hospitality for guests and supporting other departments and subsidiaries in this regard
Ensuring quality and safety in the workplace that effect the health and safety of employees and visitors
B- Logistics Responsibilities
Handling logistics; shipping, freight, couriers, clearance, assets, inventories, stores, vehicles …
Coordinating smooth running and timely arrival of freight logistics relating to national and international operations
Ensuring all customs procedures are followed
Managing all aspects of the warehouse and team
Organizing Freight Logistics; shipping of equipments, supplies, spares and documents relating to international operations
Providing adequate customs information for each project to ensure equipment is imported / exported correctly
Liaising with subsidiaries for any logistics arrangements and requirements
Assisting with Personnel Logistics when required
Any other duties deemed necessary, which are within the bounds of the company’s functions
Liaising with suppliers to ensure costs are controlled within the freight department
Approving invoices on the arrival of shipments
Project manager for planning and executing the move to the new HQ of United Arab investors
Supervising transportation of the Company; cars, drivers, dispatch, etc.
Supervising general maintenance contracts including air-conditioning, cleanliness, plus drawing contracts for those purposes and ensuring proper budget allocations.
Following up the Company's daily administrative work including vehicle licenses and registration, building registrations and renewals
Receiving and distributing the Company's purchases, e.g., equipment, machinery etc.
Set yearly work plan along with admin department budget and strategy
Soliciting and Receiving offers from different suppliers based on predetermined requirements
Studying offers in both its technical and financial aspects and choosing on requirements’ satisfaction basis
Approving Purchase orders while monitoring vendor adherence to terms and conditions
was the project manager for moving to the new building of JordInvest, as I supervised the new premises to the new building
Participating in planning and designing office space for future premises plans
Following up the Company's support services
Supervising transportation of the Company; cars, drivers, dispatch, etc.
Setting and controlling the department support services budgets.
Supervising general maintenance, air-conditioning and cleanliness, plus drawing contracts for that purpose.
Following up the staff administrative affairs; travel reservations, visas, mobile subscriptions, ext.
Following up the Company's daily administrative work - e.g., licenses, with relevant departments, procurements.
Receiving and distributing the Company's purchases, e.g., equipment, machinery etc.
Following up transfers of ownership and receipt thereof.
Control the contents of the store
Train the front desk associates to provide the same level of service to all guests according to the Marriott standards
Coordinating between the front desk and other departments in order to provide the guests with all there needs
Recorded Guest’s demands and complaints
Oversaw invoice billing and other financial transactions
Schedule employee rosters
Exceeded sales targets by 20%
Managed and coordinated sales force team to achieve targets
Maintained supplier customer relationships and established new contacts in the industry
Supervised the implementation of the quality standards in all aspects of the business, e.g. storage, delivery
Managed the front desk including checking reports, management of supervisors, resolving Guest’s complaints, and handling Guest relationship
Recorded Guest’s demands and complaints
Developed weekly performance reports for management
Scheduled employee rosters
Handled check in and check out guests
Meeting and greeting guests
Oversaw invoice billing and other financial transactions