Logistics Assistant (Operation)
WFP
Total years of experience :18 years, 8 Months
Provide support to logistic operations and activities, following standards processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiaries.
Assist in management of commodity accounting data quality and integrity.
Provide gaudiness to other support staff, to assist them in completing standard tasks to agreed standards and deadlines.
Assist on monitor commodity and cash requirements, availability, and shortfall (Downstream pipeline monitoring) for all field-offices.
Follow up on the issued transport requests instruction database and assist on commodity allocation.
Ensure regular monitoring of food allocation in transit to field-offices.
Responsible for monitor / update in-country stock on daily bases, as well as the warehouses stocks, to avoid any break in production.
Ensure timely allocation from the ports to the warehouses from warehouses perspective needs.
Supply WHs with the monthly requirements of foods, maintain open channel between the ports and the WHs to avoid any defect during dispatch of the released Qty.
Follow up with Syrian ports and Beirut ports about the dispatch movements on daily bases.
Reconcile the opening of each month.
Follow up with WFP warehouses about the daily progress of the production plan.
Establish the production output reports monthly.
Sharing the production plan with LTSH monthly.
Establish the primary transportation plan monthly.
• Ensure that payment documents comply with DRC internal financial procedures and donor regulations
• Ensure all expenses enter the DRC Dynamics in time and of highest quality
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies
• Ensure all bank accounts statements are reconciled
• Ensure proper filing system for financial documents
• Bi Weekly Cash Book
• Monthly stock update
• Monthly financial report (with all supporting documentation attached to it)
• Correctly use DRC Dynamics functionalities in area of concern
• Conduct regular cash reconciliations.
• Responsible to deal all the accounts of the organization and settles all matter of banks.
• Support finance assistant in Hawala company issues.
• Prepare for and support internal and external financial audits.
• DRC’s Dynamics Finance (ERP) System - finance process controlled.
Based in Syria, Damascus
1. Ensure that projects target beneficiaries most in need of protection, explore and asses new and better ways to assist
2. Promote the rights of beneficiaries in line with the advocacy strategy
3. Coordinate the distribution activities under Shelter department according to strategy, proposals, budgets and plans
4. Ensure that procurement, development and distribution of materials are timely and according to procedures
5. Break down the annual operational plans into weekly, monthly and quarterly implementation plans
6. Prepare periodic progress reports and other documents as required
7. Investigate and facilitate introduction of new technology, methods and approaches in order to improve the quality of the activities
8. Conduct field visits in the different areas of DRC shelter programs
9. Field visits to distribution points and prepare reports for IDPs needs.
10. Ensure a constructive co-operation with National and local authorities.
11. Ensure a constructive co-operation with other international and local NGOs as well as the UN family
12. Ensure that any DRC project intervention is in accordance with DRC standards and meets the specifications as agreed with the community.
Based in Syria, Damascus- Dimas Warehouse
Receiving NFIs from the supplier. At the time of receipt of material, seeing that the NFIs have been sent by the supplier on the basis of purchase order.
Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the DRC standards.
Prepare, verify and sign off warehouse, transport documents, maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate DRC requirements.
Take orders from warehouse managers on a daily basis and review them thoroughly
Load and unload goods from delivery trucks
Ensure that correct quantity has been received by comparing received goods with information on the work order
Identify any damaged or missing goods and record pertinent information
Ensure that delivery forms are signed only upon satisfaction of completed order
Move received goods to appropriate storage areas using mechanical equipment such as forklifts
Make sure that all goods are labeled properly using appropriate lot and item numbers
Allocate storage space for items based on their types and sizes
Pick out ordered goods and ensure that they are in good condition
Isolate and report any broken or damaged goods at the time of order picking
Ensure that information of picked goods is recorded in logs
Move picked goods from storage areas to delivery pallets using forklifts
Prepare a series of documents such as dispatch notes and labels
Ensure that warehouse workers comply with the company’s safety and security procedures
Ensure quality control of goods coming in and going out of the warehouse
Steel Company, Tartous-Syria
Managing and supervising all sales and financial aspects, Budgeting; reporting stakeholders in all sales & finance - related matters.
Preparing quotations, contracts, sales reports, purchases reports,
Quality controls, preparing prospective plans, workshop controls and many other tasks.
Taking payment
Till operation Skills
Cash handling and cashing up large amounts of money
Magilla, Blue Jinz, Damascus-Syria
Prepare and monitor Costs reports.
Prepare forecasting cash flow, and discounting cash flow.
Prepare special reports gains and losses
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