Immigration Manager (Regional)
Wipro
Total years of experience :9 years, 5 Months
Full representation of Government Relations function for Human Resources For Employees
Key Account manager of Wipro with Government bodies (MOHR, GOSI, Muddad, Qwia, MOI, MOFA, CoC)
Managing Onboarding and offboarding Employees in Wipro for Non-Saudi employees
Optimizing and improving internal systems in synchronization with process flow
Vendor Management (Improved streamlining of process from 70% to 92% in span of 4 months, cost reduction saved 15% of monthly billables, cost reduction of monthly management fees 11%).
Record Keeping and Auditing of Payables to Government Portals (Iqama, Visa, Work Permits, Insurance, Outsourcing).
Negotiation and point of contact with Outsourcing third party Companies & Agencies (Onboarded 4 agencies).
Documents Legalization and Work Visa operations - created a system that is being used globally.
Managing deployment & mobilization of employees to projects in KSA (+36 projects)
Monitoring and optimizing localization - (Changed over 29 professions in compliance with new regulations)
Managing records of +1700 employees across all outsourcing agencies.
Re-shaped process streamlines and reduced SLAs for mobilization from Asia (from 6 Months to 4 Months)
Re-Shaped and created SLAs Across all functions of immigration
Automated most of the day-to-day tasks (MOFA Applications, SER/MER, Travel Requests, Exit Process, Syndicate Registration forms, Identification certificates, Visa Contracts, Block Visa & E-Wakala)
Re-shaped & Optimized process of project access passes across region (+36 Projects)
Full representation of Government Relations function for Human Resources For Employees
Key Account manager of Tadawul with Government bodies (MOHR, GOSI, Muddad, Qwia, MOI, MOFA, CoC)
Responsible for Onboarding and offboarding Employees in government portals (Muqeem, MOFA, MOHR, GOSI, Qwia)
Record Keeping and Auditing of Payables to Government Portals (Iqama, Visa, Work Permits, Insurance, GOSI, Outsourcing).
Assisting International Candidates on the Visa Process and the creating of LOI’s to insure
smooth and fast Visa Issuance.
GOSI Process, onboarding, offboarding, Maintaining accurate data, Invoice’s processing/Auditing.
Negotiation and point of contact with Outsourcing third party Companies & Agencies.
Documents Legalization and Work Visa operations
Amending Policies for HR, Government Relations.
Support Payroll officer (Amending Payroll in Muddad, Oracle system CR’s to align with internal process for Payroll payments, Oracle system CR for self-Identification letters, Track and generate identification letters, Track and change bank obligation for employees, Bank agreements for employees’ loans and benefits)
Responsible for Employees Registrations in government portals (Muqeem, MOFA, MOHR, GOSI, Qwia)
Record Keeping and Auditing of Payables to Government Portals (Iqama, Visa, Work Permits, Insurance, GOSI, Outsourcing).
Assisting International Candidates on the Visa Process and the creating of LOI’s to insure
smooth and fast Visa Issuance.
Responsible for Integration of Ajeer Third Party Recourses (Qwia).
Negotiation and point of contact with Outsourcing third party Companies.
Auditing and monitoring Active and Inactive Employees and updating accordingly.
Assisting Recruitment Team in Crosschecking Across platforms to help identifying the status of shortlisted candidates.
Official Communications, Chamber attested Communications.
GOSI Process, onboarding, offboarding, Maintaining accurate data, Invoice’s processing/Auditing.
Building Policies for HR, Admins-Government Relations.
Duties:
Establishing new company registrations, acquiring the required licenses, matching Company registration to ISIC4.
complying with GOV Regulations: MOHR, MOI, MOMA, MOCI, SCTH, SAGIA.
Building Policies for HR, Admins-GRO, Finance Policies.
Onboarding Thorough MOI, MOL “Sponsorship transfers’’
GOSI Process, onboarding, offboarding, Maintaining accurate data, Invoices processing/Auditing.
Auditing payroll.
Facility management (New offices, Contracts, Vendor agreements, following with and auditing monthly expenses)
Responsible for negotiating and acquiring resources for the organization
Liaising with GOV: SAGIA, MOL, MOI, PIF.
Licensing Process: Municipality, SCTH.
Trademark Registration.
Official Communications, Chamber attested Communications
Corporate Partnerships.
Achievements:
Managed to create a new activity in ISIC4 listing for Commercial Registration to align with Regulations (SAGIA, MOMA, SCTH, MOCI).
Organized Human Recourses department and established an archiving system for active/inactive employees.
Organized Data entry of enrolled employees (MOHR, GOSI) and was able to save 12% of the total monthly paid Subscriptions for 241 employees.
Licensing with my team 188 hotels in the span of 7 months. (MOMA, Municipality, MOCI)
Micro-Managing team and meeting performance of 90% Q3.
Registration of Company’s accounts (MOMA, MOCI, SCTH, MOJ, MOHR, GOSI).
Assisting Employees with government process in (Ministry of Interior, ministry of labor, courts)
Hiring and interviewing Candidates, Screening for open Vacancies
Investigations and disciplinary Matrix
Assisting employees with incidents reports to the Company & The Authorities
Liaise with ministry of transportations keeping track of the regulations
Liaise with real estate owners (keep track of buildings / warehouses permits)
Creating a Data Base and Establishing key Data Safe keeping for the organization.
Liaising with Governmental entities.
Point of contact for all issues regarding employee governmental processes.
Responsible for negotiating and acquiring resources for the organization.
Expedite processes related to payments from Government Entities.
Responsible for processing Iqama related issues.
Supervise daily activities of the workers to ensure tasks are completed within deadline.
Liaising with Banks on behalf of the organization to ensure issues are fixed and take
preventive action.
Input relevant date of Saudi employees into the GOSI website.
Responsible for finding suitable housing accommodation for workers.
Processing the medical and car insurance for workers.
Responsible for the general administration to ensure a smooth service delivery
Process Insurance policies
Key contact for client issues
Processing accident and breakdown coverage
Compose letters and schedules
Customer representative for English speakers
Dealt with enquires and customer issues
Transferring claim cheques to different cities
Responsible for dealing with company communications/escalations
Processing physical paperwork related to Governmental entities.
All Iqama and passport related issues.
Liaise with the Ministry of Labor for system updating.
Liaise with the Ministry of Education, Ministry of Transportation and Ministry of Farming for bidding related Contracts.
Coordinate with Banks to ensure issues are fixed.
Expedite processes related to payments from Government Entities.
Process Iqama related issues with the Ministry of Labor
Responsible for general administration.
Check all electronic equipment and appliances
Processing the repair and ordering of new equipment
Ensure the timely delivery of equipment
Organize safety checks for the equipment, appliances, and area of use
Research and negotiate electronic equipment suppliers
General Science