Planning Engineer
Saudi Electricity Company
Total years of experience :18 years, 10 Months
I am currently working as a Sr. Human Resource Consultant for Projects and Resources Planning Division, of Projects Department, Saudi Electricity Company in its Jeddah Headquarters, KSA. I am dealing with hiring, maintaining database and regular reporting of consultant manpower mobilized on a Program of multiple 380/110 KV Substations, Over Head Transmission Lines and Under Ground Cables Projects in Western Region of KSA.
Duties: -
1. Key role for Hiring and Selection process includes conducting, CV Evaluations and participating in Committee reviews and interviews for the consultants.
2. Administrating Nine consultant offices maintained by Contractors.
3. Reviewing and finalization of CMS / PMSS / TMSS / LSTK Contracts and ensuring its Implementation.
4. Forecasting Resources / Consultants required for future requirements as per upcoming Projects and controlling the reserved budget for each consultancy contract.
5. Dealing / Maintaining leave issues.
6. Preparing reports and presentations for high level management related to manpower according to status of the Construction Projects and Construction Management Services Contracts.
7. Managing all the consultant grievances and other personnel issues.
8. Ensuring quarterly evaluations and dealing with the promotions and demotions of the existing consultants around two hundred and fifty.
9. Reviewing and finalization of CMS / PMSS / TMSS / LSTK Contracts and ensuring its Implementation.
1. Interact with marketing staff at all levels on behalf of the management.
2. Maintain total confidentiality in all matters relating to the management.
3. Follow up with the Okaz HR department all work related to department employees like salary certificates for the staff to various officials (banks, vehicle showrooms, building owner etc.), vacation processing, contract renewals, salary payments, medical insurance etc.
4. Liaising with the Government Relation Department for Iqama renewals, and all other government related works of all staff of the department.
5. Assist the advertising director in preparing memos in Arabic/English to different business units of Okaz.
6. Monitoring office requirements and needs and ordering office stationery from Okaz Store for the marketing department.
7. To be the main point of contact for general inquiries from both internal and external customers, referring queries where necessary to the appropriate member of the team.
8. Attending relevant functions representing Okaz.
1.Interact with SG staff at all levels on behalf of the management.
2.Maintain total confidentiality in all matters relating to the SG & Okaz management.
3.Follow up with the Okaz HR department all work related to SG employees like salary certificates for the staff to various officials, vacation processing, contract renewals, salary payments, medical insurance etc.
4.Liaising with the Government Relation Department for employment visas, Iqama renewals, exit re-entries, transfers of Iqama & change of profession of all SG staff.
5.Follow up with the Okaz Finance Department for salary payments, vacation salaries, reimbursements etc. for SG employees.
6.Preparing vacation forms for all SG employees and getting them approved by the management.
7.Preparing notice of returns for all SG employees and getting them approved by the management.
8.Assist the editor-in-chief & SG management in preparing memos in Arabic/English to different business units of Okaz & SG.
9.Monitoring office requirements and needs and ordering office stationery from Okaz Store for SG office.
10.Looking after the business trips for SG management (Ticket booking, car rent, hotel confirmation etc.).
11.Preparing monthly report for SG management of all the freelancer editors & reporters to monitor their productivity.
12.Handling correspondence relating to Interviews, Appointments, Assignments, Promotions and transfers and contract renewals for SG employees.
13.Handling petty cash for SG office.
14.Handling and follow ups of SG Bulk Sales & their distribution.
15.Liaising with different business units for any problems related to SG employees.
16.Handling SG employees' queries & resolving it.
17.To be the main point of contact for general HR inquiries from both internal and external customers, referring queries where necessary to the appropriate member of the team.
18.Responding to general inquiries regarding policies, procedures and programs from associates in a professional manner.
19.Ensuring that the requirements for administrative and office support are undertaken efficiently and professionally, including word-processing, answering phone calls, filing, noticeboards maintenance, collect/distribute snail-mail, purchase orders and expense vouchers.
20.Maintaining knowledge of legal requirements and government regulations affecting human resources functions and ensures policies, procedures and reporting are in compliance.
21.Preparing appointment and/or offer letters.
22.Creating and maintaining personnel records, documents, including spreadsheets and databases, using computers and standard office software.
23.Participating in the planning, organization, and conduct of personnel orientation and staff development-training programs.
24.Maintaining all office equipment and an adequate stock supply and work areas are kept clean and tidy.
25.Communicating any problem or issue to the Supervisor/Manager.
26.Maintaining a high level of communication within the department regarding relevant inter-department associates and guests.
27.Completing pre-employment checks for preferred candidates in a timely manner.
28.Conducting new employee orientation to foster positive attitude towards company goals.
29.Ensuring new employees receive all pertinent information on their first day of employment.
30.Communicating details of new employees to appropriate colleagues to ensure facilities and equipment are readily available upon commencement of employment.
31.Maintaining strict confidentiality of client, company and personnel information.
32.Demonstrating a strong commitment to the mission and values of the organization. Leading by example when it comes to the established code of conduct.
33.Handling all HR issues and all correspondence from SG management.
34.Attending relevant functions representing SG and filing news reports.
35.Preparing monthly report for SG management of all the freelancer and reporters to monitor their productivity.
Responsibilities:
1. Responsible for all the administrative work of Public Programs.
2. Responsible for the event management
3. Post event management and Data management
4. Support VP in Executive Search
5. Arrange Interviews for various disciplines of different candidates based on the Client’s requirements.
6. Maintain total confidentiality of all matters relating to the management.
7. Responsible to market the training programs through direct email, cold calls, out bound, in-bound and close deals with potential participants.
8. Responsible for generating revenues from the targeted participants.
Responsibilities:
1. Communicate with staff at all levels in the organization.
2. Maintain total confidentiality of all matters relating to the management.
3. Creating and maintaining all personnel files of the Department.
4. Employee contracts management.
5. Coordinating with different Project Managers for Recruitments & Manpower Planning.
6. Searching CV's for various disciplines based on the Projects managers requirement.
7. Conducting Interviews for candidates with the Leads for different disciplines.
8. Preparing CV's for all the existing employees of the division on special company format.
9. Liaising with the Government Relation Department for Employment visas or Visit visas for international new recruits.
10. Leave Management.
11. Planning and organizing the HR department.
12. Maintaining personnel database of all the employees of the division.
13. Preparing periodic HR reports
14. Coordinating HR & Organizational Events.
15. Handling employees queries & resolving it.
16. Maintaining employee information in HR system & accomplishing necessary changes for smooth running of the program as well as ensuring the accuracy of the employee information in the database as well as the personnel files.
17. Handling correspondence relating to Interviews, Appointments, Assignments, Promotions & Transfers and Contract Renewals.
18. Advertising essential positions in local as well as international newspapers & Posting new vacancies in different job search engines.
19. Conducting new employees induction program, explaining comprehensive information about the company Policies & Procedures & ensure receipt of required pre-hiring documents.
Responsibilities:
1. Communicate with staff at all levels in the organizations on behalf of the HR manager.
2. Maintain total confidentiality of all matters relating to the management.
3. Creating and maintaining all employee personnel files of the group.
4. Employee contracts management.
5. Coordinating with the Organization Development Department for new Recruitments, Promotions & Salary increments.
6. Improve Administration activities, supervise, train and evaluate assigned personnel
7. Working on Leave Management.
8. Coordinating with the travel agent for the booking of Business & Vacation tickets.
9. Liaising with the purchasing department on office stationeries & all purchasing requirements.
Responsibilities:
1. Monitoring office requirements and needs & ordering office stationeries
2. Preparing all types of memos for the Project Manager.
3. Maintain total confidentiality of all matters relating to the projects & managements.
4. Planning and organizing the administration department.
5. Coordinating with different clients regarding the projects.
Responsibilities:
1. Maintain total confidentiality of all matters relating to the managments.
2. Preparing Daily Sales Report for the respective Brand Managers of all the outlets.
3. Checking with all the Store managers about daily banking Transactions.
4. Looking after the Business trips for the Brand Managers (it includes Ticket Booking, Car Rent & Hotel confirmation).
5. Preparing Monthly Business Trip Expenses for the Brand Managers & President of the Division.
6. Attending the assignments of all the Brand Managers & President of the Division.
7. Preparing all types of memos for the employees, Brand Managers & President of the Division .
8. Mail distribution.
9. Ordering Office Stationaries & all other things for the office based on their requirements & needs.
10. Improve Administration activities.
Responsibilities:
1. Communicate with staff at all levels in the organisations on behalf of my line managers.
2. Maintain total confidentiality of all matters relating to the managments.
3. Attending the assignments of the Director of the department & my line managers.
4. Filing all the papers of the employees in their personal files.
5. Employee Contract Renewals.
6. Preparing all types of memos for the employees & line managers & director of the department.
7. Coordinating with the Recruiting Manager as well as Manpower Planning Manager for new Recruitments, Promotions & Salary increments.
8. New Employee's Photos scanning & entering their photo in the software & preparing theirs ID Cards.
9. Mail distribution.
10. Ordering Office Stationaries & all other things for the office based on their requirements & needs.
11. Improve Administration activities, supervise, train and evaluate assigned personnel.
1) Completed Basic & Advance Call Center Training from Martin’s Institute of English & Personality Development, Hyderabad, India with lessons on Fashionable English, Public Speaking, American & British Accents 2) Web Designing Course from Giga Soft Computers, Hyderabad, India 3) Multimedia Course from MAK Institute for Air Ticketing and Computer Education, Hyderabad, India 4) I Can Read, Write & Speak Fluently in English, Arabic, Hindi & Urdu. 5) Holding a Valid & Transferable Iqama 6) Holding a Valid Driving Licence of India & Saudi Arabia
