HR Assistant
WFP
Total des années d'expérience :11 years, 7 Mois
• HR Administration and Records Management:
- Maintain accurate personnel files for all staff members.
- Manage leave records and ensure timely timesheet completion.
- Administer health insurance and handle claims.
- Update HR documents and spreadsheets for employee status changes.
- Prepare staff and consultant agreements.
- Ensure confidentiality and data protection compliance.
• Recruitment and Onboarding:
- Advise on job descriptions and vacancy authorization.
- Coordinate recruitment processes and conduct interviews.
- Facilitate new staff orientation.
• Compensation and Benefits Management:
- Oversee staff compensation, health insurance, and payroll coordination.
- Manage social security enrollment for new employees.
• Performance Management and Development:
- Provide guidance on performance management.
- Identify staff development needs and arrange activities.
- Conduct staff performance reviews.
• HR Program Support:
- Assist in conducting HR programs.
- Collaborate with HRD and Operations Managers.
- Provide advisory support in disciplinary procedures.
• Reporting and Compliance:
- Prepare and submit HR reports.
- HR metrics data analysis.
- Ensure compliance with labor laws and policies.
- Monitor changes impacting HR processes.
• HR Administration and Records Management:
- Maintain accurate personnel files for all staff members.
- Manage leave records and ensure timely timesheet completion.
- Administer health insurance and handle claims.
- Update HR documents and spreadsheets for employee status changes.
- Prepare staff and consultant agreements.
- Ensure confidentiality and data protection compliance.
• Recruitment and Onboarding:
- Advise on job descriptions and vacancy authorization.
- Coordinate recruitment processes and conduct interviews.
- Facilitate new staff orientation.
• Compensation and Benefits Management:
- Oversee staff compensation, health insurance, and payroll coordination.
- Manage social security enrollment for new employees.
• Performance Management and Development:
- Provide guidance on performance management.
- Identify staff development needs and arrange activities.
- Conduct staff performance reviews.
• HR Program Support:
- Assist in conducting HR programs.
- Collaborate with HRD and Operations Managers.
- Provide advisory support in disciplinary procedures.
• Reporting and Compliance:
- Prepare and submit HR reports.
- HR metrics data analysis.
- Ensure compliance with labor laws and policies.
- Monitor changes impacting HR processes.
- Analyse the compensation data against the compensation policies and reports non-compliant cases and behavior
- Involve in local and regional market compensation & benefits surveys.
- Coordinate and communicate of compensation and benefits information to employees and other HR groups.
- Prepare compensation changes using defined rules (salary changes, variable pay changes, incentive plan change/allocations) and get approval for it.
- Review & post medical benefit related invoices in SAP.
- Verify emergency and sick leaves in accordance with Company’s Policy.
- Carry out job evaluation assignments on all new and updated JDs and maintains the integrity of the job evaluation system.
- Responsible for Issuing & calculating all routine National Salary Recommendations including new hires SRs.
- Administer the Level Progression Salary Program independently on a monthly basis.
- Responsible of Filing & Documenting all job evaluation data & scores electronically as per the Compensation & Benefits guidelines.
- Maintain the job description data base in Lotus Notes and ensure integrity of the compensation data and processes.
- Participate in the recruitment of Nationals, including posting jobs internally and externally; screening and testing candidates etc.
- Provides coaching and advice to line Supervisors/Managers regarding human resources policies and procedures.
- Prepare requested reports by HR Manager and line managers as requested using the HR information system (Sage ABRA) through Crystal Report.
- Administer the National payroll through the ABRA payroll module software.
- Run the monthly payroll process to include trial and final payroll, tax, social security contributions and summary of net direct deposits to employee accounts.
- Responsible of data entry in ABRA.
- Plan, organize and host retirement events, employee recognition events, flu shots, blood drives, holiday luncheons and other special events.
- Cover the role of Recruitment Analyst whenever there is new hire.
- Two months training in the company's branches DUBAI & ABU DHABI.
- Represents the company in Yemen.
- Manages and handles all (local) operational services and requests from consultants, with a systematic approach.
- Liaise with client representatives when required for handling of requests and queries.
- Assist by collecting monthly timesheets of consultants and salaries.
- independently provide a high level of service to company's consultants, which will consist of: handling their contractual requirements, insurance, visa and travel needs and administrating their financial matters. Represents the company in a professional way by regularly communicating with them both verbally and written.
- Regularly review, evaluate, discuss and present progress to the Operations Manager.
- Identify and report complaints deviations.
- Meet & greet consultants.
- Do employee relations for consultants who work for oil companies in Yemen.
- Do other duties as required.
• Executes all recruitment procedures as follows:
o Participates in identifying vacancies, recruiting, interviewing and selecting applicants.
o Coordinates with publishers (newspaper, websites, hiring offices, etc) to advertise the vacancies.
o Screens job applicants to obtain information such as education and work experience; administer aptitude, personality, and interest tests;
o Do reference check;
o Informs job applicants of their acceptance or rejection for employment;
o Provides recruitment forms to selected employee(s).
• Acts HR Manager on his leaves or absent.
• Prepares monthly payroll.
• Provides insurance types for employees (Life, Medical, Loss of License, Personal Accident, and Worldwide) and follow up the renewal.
• Preparing from scratch a whole host of HR related documentation where none previously existed
• Receives and replies to correspondence in English and Arabic
• Books tickets & hotel accommodation favor of employee(s) in business and pay allowance(s) accordingly.
• Ensures proper implementation of all HR policies.
• Prepares contracts of employees and renew the expired ones on time.
• Sets up training for staff and follow up the results.
• Responsible for allocating and maintaining foreign staff residences, by way of making and monitoring hotel bookings (suites) and renting and furnishing villas, and upkeep and general repairs to staff residences.
• Responsible for allocating and maintaining foreign staff residences, by way of making and monitoring hotel bookings (suites) and renting and furnishing villas, and upkeep and general repairs to staff residences.
• Managing some PR related activities, such as applications for entry visas, work permits and residence visas for foreign staff.
• Responsible for reviewing and pre-approving supply requisitions.
• Monitoring company drivers, car servicing and fuel distribution for company vehicles
• Research, analyze, and present data as assigned
• Develop standard and ad hoc reports, templates, dashboards, scorecards, and metrics.
• Performs other related duties as required.
Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.