HR Manager
AL AZZAZ COMPANY LTD.
Total des années d'expérience :24 years, 8 Mois
Responsible for developing HR policies and procedures. Induction and orientation of all new recruits. Identifying training needs and shaping training programs. Develop a competency based job descriptions (JD) for roles. Implement Balance Scorecard/KPI for the department and department staff, and conduct quarterly review meetings with top management. Ensure company organization charts are updating and maintaining well. Handling of employee grievances/ complaints and disciplinary issues. Initiate new programs to improve work ethics and motivation of all staff. Manage the Payroll Process, Oversee over time Entries and daily attendance records. Establish and implement in house and external training programs. Manage recruitment of new staff based on the requirements of the company. Makes detail plan for the Saudization for each department and recruit Saudi candidates to meet the Saudization requirements. Oversee and manage a performance appraisal system. Assess training needs to apply and monitor training programs. Manage training need analysis (TNA) to ensure training is targeting the correct competencies, the correct employees and is addressing a business need. Makes assessments of effectiveness of training in terms of employee accomplishments and performance. Consults with management on performance, organizational and leadership matters. Enhance employee job performance and overall company performance. Provide coaching and strategic advice on organizational development subject matter areas. Deliver Leadership/team building programs that align to business goals, acting as facilitator and coach. Conducts job analysis by job evaluation. Identify the competencies, behavior, skills, qualities and knowledge that are linked to desired outcome. Prepare a detailed succession plan for all key positions in the company after conducting a talent assessment for each successor.
Human Resources:
Developing HR plans and policies in conjunction with the company’s overall development plan. Responsible of manpower planning and budgeting. Developing the induction programs for the new recruits. Conducting research to study the current compensation trends in the market. Developing and implementing the performance appraisal system. Coordinating with finance department for processing of payments to employees. Identifying the training needs, developing training programs to ensure constant learning and development of employees. Developing and implementing disciplinary policies. Developing the exit process for the employees. Dealing with the final settlement of employees when they leave. Maintaining good internal communication within the company.
Organization Development:
Maintaining and updating companywide organization charts. Streamlining the align workforce with key business strategies and initiatives. Prepare and updates Job Description periodically. Prepare manpower planning and budgeting. Prepare Saudization plan in coordination with each department. Prepare and update monthly KPI/Balance Scorecard in Dynamic AX for the management review. Prepare and publish Climate Survey and HR Satisfaction Survey as per the target. Analyze survey results and prepare presentation to the management with key outcomes. Coordinating for the Open in-houses meetings for the technicians, operators and engineers with top management. Prepare annual business plan for the OD, recruitment and supplementary manpower. Establishing human resources objectives in line with organizational objectives. Participate (JE) job evaluation, (JF) job family and (JD) job description process with Hay Group team. Design and implement various OD interventions such as organization structure, job descriptions, and competency framework and leadership development to improve organizational efficiency and HR effectiveness. Manage the annual appraisal process and monitoring compliance with schedule. Updating HR policies and procedures and creating new HR forms. Carrying out the Training Need Analysis (TNA) across the company. Prepare individual development plan (IDP) for new Saudi engineers. Initiate talent management program and succession plan. Execute and verifying payment proposals to vendors and manpower service contractors. Collecting and verifying manpower data for monthly, quarterly and annual reports/analysis. Following up staff movements including transfers, promotion, termination, etc.
Recruitment:
Managing the complete recruitment life cycle for sourcing the best talent from diverse sources after identification of manpower requirements. Planning and preparing job advertisements and publishing /posting in the different job portals and newspapers or sending the requirements to the agency directly. Receiving and screening the CVs, conducted preliminary interview and recommended potential candidates to functional heads for further rounds of interview. Prepare and send job offer to the selected candidates and negotiate for the acceptance of the offer. Prepare the Visa Authorization letter, Demand letter, Power of Attorney, etc. Processing employment application for the selected candidates and obtain management approval. Receiving new candidates and arranging induction program. Organizing local campaigns to attract Saudi talents to join the company. Participating career day and job fairs organizing by Universities and technical institutions. Handling the company Job portal, maintaining up-to date with current and future vacant positions. Prepare annual recruitment plan based on manpower plan and business needs. Head hunting for senior managerial roles through personal networking, references and social media.
Managed the full life cycle of recruitment which involves understanding job descriptions, receipt of resumes, screening and short listing of resumes, scheduling of interviews, candidate profiling. Conducting HR interviews and negotiating offers with successful candidates. Dealing with the recruitment agencies and creating a strong agency work force that works as an extended arm of the organization for recruiting the right candidates for the right job at the right time. Prepare training documentation such as training manuals, hand notes for participants, questionnaires and other support materials. Preparing manpower plan for the upcoming projects in coordination with project team. Sourcing the candidates profile from various sources like advertisement, In house data bank, Employee referrals etc. Develop and maintain CVs databank. Maintaining recruitment files and CVs files. Maintaining employees’ database up-to-date. Schedule training sessions and send notification to participants. Inform participants or employees about training demands and other important aspects. Keep records about each training course and also participants. Preparing and distributing training certificates for those who attended the class. Initiate new innovative strategies in training programs. Develop training materials, manuals and regulations. Conduct and organize workshops and orientation programs for new recruits. Ensure positive learning environment in training procedures. Provide administrative support to the department of human resources and training. Run and communicate reports on events and training programs. Prepare training expense reports and statements for accounts department. Maintain and manage events and schedules calendar of the training department. Provide support to the Head of Training for budgeting and management information reporting. Professional delivery of a varied range of training and development interventions across all business functions. Supporting various projects in identifying, designing and developing training interventions in order to support the development of employees.
Working on end to end recruitment process. Detailed analysis of the JD to understand the client's requirement thoroughly. Sourcing and screening of valid profiles. Scheduling the shortlisted profiles for interview and ensuring following up. Candidate Selection, offer negotiation and follow up with joining to ensure the onboarding. Posting and advertising the Jobs on the various sites. Interacting with the clients and getting the requirement from them. Preliminary screening/short-listing the right qualitative profile against the given requirement. Conducting initial screening of resumes to check for candidate-position match based on work experience, qualifications etc. Conduct first level interview (Telephonic) to check communication Skills, domain skills, interest level, availability, salary, etc. Coordinating with the Technical Panel and the Manager regarding the requirements, Interviews etc. Ensuring resumes of the short listed candidates are presented to clients in structured formats. Ensuring closure of positions within target hire date through rigorous follow-ups and coordination with the client. Working collaboratively in a team to facilitate the recruitment process. Maintaining and updating status of all ongoing positions such as status of interviews, candidates shortlisted for various rounds etc. Issues all employees letters, change of contract status and promotion/increase action forms. Maintaining all employee records including but not limited to recruitment, vacation, appraisals, promotions, resignation and termination.
Create new employee personnel file. Assist walk-in candidates with application procedures. Respond to questions, requests, and concerns from employees. Maintain confidentiality and security of employee and property records, files, and information. Ensure accurate maintenance of all employee records and files. Follow all company policies and procedures; ensure uniform and personal appearance are clean. Maintain up to date employees’ personal file and ensure they are kept secure. Maintains the company’s organization charts. Issues all employees letters, change of contract status and promotion/increase action forms. Complies and presents to management a report on annual performance appraisal ratings, recommended salary changes and promotion highlighting any exceptions. Maintains the job descriptions and job evaluation system to ensure they are up to date. Process the various requests from employees based on the approved policies and procedures. Arrange department staff meeting and taking meeting minutes and follow-up for the action items.
